Legal Secretary Trainee - Temporary Job at Yuma County in Yuma

Overview

Under close supervision, performs work of routine difficulty in a variety of legal secretarial and office duties; this position has department/office specific responsibility. (Illustrative Only) Receives and processes documents that are scanned and uploaded to office database; update case information in office database; assists the general public (victims, defense counsel, law enforcement personnel, court personnel, witnesses, etc.), provide answers to questions which can include general information on court procedures, status of cases, or contact information for other agency that can provide additional assistance, completes court run twice daily to deliver and pick-up legal documents from various departments; completes administrative run daily to deliver outgoing mail and pick-up paperwork from County Administration and Finance departments; may be required to assists with formatting and typing letters, memoranda, and legal documents for the review, approval and use by an attorney; files documents with the appropriate court or entity; assists with the preparation and processes of confidential and sensitive legal documents and correspondence; maintains office records and files; processes and logs incoming documents and directs them to the proper location; greets visitors/callers, ascertains nature of business, and directs to appropriate person; sorts, indexes and retrieves forms, correspondence and documents; provides backup to the Legal Secretary I when needed; assists with organizing attorney and court calendars; assists with closing cases; checks and completes records, forms and documents; regular and reliable attendance is required.

Responsibilities

• Receives and processes documents scanned and uploaded to office database; update case information in office database.
• Assists the general public (victims, defense counsel, law enforcement personnel, court personnel, witnesses, etc.), provide answers to questions including general information on court procedures, status of cases, or contact information for other agency that can provide additional assistance.
• Completes court run twice daily to deliver and pick up legal documents from various departments; completes administrative run daily to deliver outgoing mail and pick up paperwork from County Administration and Finance departments.
• May assist with formatting and typing letters, memoranda, and legal documents for the review, approval and use by an attorney.
• Files documents with the appropriate court or entity; assists with the preparation and processing of confidential and sensitive legal documents and correspondence.
• Maintains office records and files; processes and logs incoming documents and directs them to the proper location.
• Greets visitors/callers, ascertains nature of business, and directs to appropriate person.
• Sorts, indexes and retrieves forms, correspondence and documents; provides backup to the Legal Secretary I when needed.
• Assists with organizing attorney and court calendars; assists with closing cases; checks and completes records, forms and documents; regular and reliable attendance is required.

Qualifications

• High School Diploma or GED equivalent; AND one (1) year of general secretarial office experience or legal office experience; OR an equivalent combination of education and experience.
• Requires a successful completion of a background check.
• Knowledge of: County policies and procedures; general office practices and procedures; business English, spelling, punctuation, and grammatical usage; court procedures or legal documents.
• Skilled in: The use of the English language, including spelling, punctuation and grammar; preparation of documents and reports; operating various office equipment and word processing; creating and maintaining files; taking and recording notes; meeting and dealing effectively and tactfully with public inquiries and problems; establishing and maintaining effective working relationships with employees, other agencies and the public; prioritizing work assignments to meet time constraints; maintaining confidentiality; communicating clearly and concisely, both verbally and in writing.
• Ability to: Effectively respond to phone calls, emails and complaints in a timely manner; plan, prioritize, manage and respond to multiple assignments in a fast-paced environment; read, write, research, synthesize data and detailed reports; use modern office equipment and computers; communicate effectively verbally and written; lift up to 5 – 25 lbs.

Working Environment

The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; significant fine finger dexterity; generally the job requires 60% sitting, 20% walking and 20% standing; working at a computer monitor for extended periods required; the job is performed under minimal temperature variations and in a generally hazard free environment.

EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE

Seniority level

• Internship

Employment type

• Temporary

Job function

• Legal

Industries

• Government Administration