Front Office Assistant Job at Astera Labs in San Jose

Astera Labs

Astera Labs (NASDAQ: ALAB) provides rack-scale AI infrastructure through purpose-built connectivity solutions grounded in open standards. By collaborating with hyperscalers and ecosystem partners, Astera Labs enables organizations to unlock the full potential of modern AI. Astera Labs’ Intelligent Connectivity Platform integrates CXL, Ethernet, PCIe, and UALink semiconductor-based technologies with the COSMOS software suite to unify diverse components into cohesive, flexible systems that deliver end-to-end scale-up and scale-out connectivity. Discover more at www.asteralabs.com.

Front Office Assistant

We are seeking a friendly, organized, and proactive Front Office Assistant to be the first point of contact for visitors, clients, candidates, and employees. This role is vital in creating a professional and welcoming environment at our front desk, while also providing administrative support to the Office & Facilities Manager and other departments as needed. The ideal candidate is detail-oriented, tech-savvy, and skilled in multitasking.

Requires permanent work authorization in the U.S.

Key Responsibilities

Front Desk & Guest Relations

• Greet and welcome guests, candidates, and clients in a professional and courteous manner.
• Notify appropriate employees of visitor arrival and ensure guests are attended to promptly.
• Manage visitor registration process and issue temporary badges when necessary.
• Handle incoming calls, emails, and inquiries; route them to the appropriate departments.

Administrative Support

• Assist the Office Manager in daily administrative tasks, coordination, and reporting.
• Receive, sort, and distribute mail, deliveries, and office supplies.
• Monitor inventory of office supplies and reorder as needed.
• Coordinate office maintenance and liaise with building management when required.
• Support Facilities work order system
• Support travel coordination to/from San Jose HQ

Event Coordination

• Assist in planning and executing internal company events, meetings, and celebrations.
• Support logistics such as booking venues, sending invites, arranging catering, and preparing materials.
• Manage Executive Briefing Center space and reservations

Candidate & Interview Management

• Welcome job candidates and guide them through the check-in and interview process.
• Collaborate with HR to ensure a positive candidate experience.

Required Skills & Qualifications

• Proven experience as a receptionist, front desk representative, or similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other common office tools.
• Familiarity with office equipment (printers, scanners, conference room AV systems).
• Professional appearance and demeanor.
• High school diploma required; associate or bachelor’s degree preferred.
• Visitor Management System (e.g., Envoy, Proxyclick)
• Meeting scheduling tools (e.g., Outlook Calendar)
• Communication platforms (e.g., Microsoft Teams)
• Basic knowledge of event planning tools is a plus (e.g., Trello, Eventbrite)

Why Join Us?

You'll be part of a dynamic and collaborative team in a fast-paced corporate environment where your role is essential in shaping first impressions and supporting the smooth running of the office.

Contract Details

This position is a 6-month contract to hire. Pay will be in accordance with industry standards between $25 - $35 per hour.

Equal Opportunity Statement

We actively encourage everyone with relevant experience to apply, including people of color, LGBTQ+ and non-binary people, veterans, parents, and individuals with disabilities.

Apply for this job

To apply, please provide your details and resume as requested in the application form on the company careers page.