Senior HR Specialist Job at Fremont Bank in Livermore

Position Overview

The Senior HR Specialist supports the day-to-day operations of the Human Resources department. This position assists with a wide range of HR functions, including recruitment, onboarding, employee relations, benefits administration, HRIS maintenance, and compliance. The role serves as a key resource for employees and management, ensuring that HR policies and procedures are implemented effectively and consistently.

Responsibilities

• Recruitment & Onboarding
  • Coordinate job postings, candidate screening, interview scheduling, and communication with applicants.
  • Assist hiring managers throughout the recruitment process, ensuring a smooth and efficient experience.
  • Prepare and send offer letters, background checks, and onboarding documentation.
  • Facilitate new hire orientation and support onboarding activities.
• Employee Support & Relations
  • Serve as the first point of contact for HR-related questions from employees.
  • Provide guidance on policies, procedures, and HR tools or systems.
  • Escalate employee concerns appropriately while maintaining confidentiality and professionalism.
  • Help support a positive workplace culture and employee engagement efforts.
• HRIS & Records Management
  • Maintain accurate employee data in the HR Information System (HRIS) and other databases.
  • Ensure timely updates for new hires, terminations, promotions, and changes in compensation or status.
  • File and maintain confidential personnel records in compliance with legal requirements.
• Benefits & Payroll Support
  • Assist with benefits enrollment, changes, and inquiries related to health, dental, vision, life insurance, and other programs.
  • Support annual open enrollment processes.
  • Partner with payroll to ensure accurate processing of timekeeping, lunch premiums, deductions, and other payroll-impacting changes.
• Compliance & Reporting
  • Ensure HR practices are compliant with federal, state, and local employment laws.
  • Assist with audits, employee file reviews, and mandatory reporting.
  • Support workplace safety and leave administration (FMLA, ADA, etc.).
• Projects & General Support
  • Participate in HR initiatives such as performance review cycles, engagement surveys, training programs, and DEI efforts.
  • Assist in planning and executing employee events, recognition programs, and other HR-led activities.
  • Continuously identify and recommend process improvements.
  • Other projects as assigned by management.

Qualifications and Education

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 3 to 5 years of experience in a generalist or coordinator-level HR role.
• PHR, SHRM-CP, or similar certification a plus.
• Financial Services experience a plus.

Skills & Competencies

• Knowledge of California HR principles and employment law.
• Strong interpersonal and communication skills.
• High level of professionalism and confidentiality.
• Strong organizational skills with attention to detail.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficiency with HRIS platforms (e.g., ADP, Workday, BambooHR, Cornerstone) and MS Office Suite.

Job Details

• Title: Senior HR Specialist - Temp Contractor
• Location: Livermore, CA
• Hiring salary range: $39.61 to $49.85 per hour
• Company: Fremont Bank
• Seniority level: Mid-Senior level
• Employment type: Full-time (temporary contractor)

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