Alantra Solar Energy Advisors
Overview
ALANTRA is a global investment banking, asset management and portfolio advisory firm focusing on the mid-market with offices in 22 countries across Europe, the US, Latin America, and Asia. With over 500 professionals, the firm is publicly listed since 2015 with a €430Mn market capitalization as of May 2023. Its Investment Banking division provides independent advice on M&A, debt advisory, financial restructuring, and capital markets transactions. In Asset Management, Alantra offers access to a wide range of investment strategies across six asset management classes and private wealth management services. Alantra’s Portfolio Advisory team is the leading portfolio advisory unit in Europe, with professionals across several European countries dedicated to transaction execution, structuring, pricing, modelling, and data enhancement in relation to credit portfolios and banking platform. For more information, please visit www.alantra.com. Position Overview We are seeking a highly organized and proactive Office Administrator to join our team in Boston. As an Office Administrator, you will oversee day-to-day office operations and provide comprehensive administrative support to our Managing Directors. Your organizational skills and attention to detail will ensure the smooth functioning of our office and enable our leadership team to focus on strategic initiatives. This is an exciting opportunity to contribute to the success and growth of our investment banking organization in Boston. The environment at Alantra is collegial and entrepreneurial, and teamwork is essential to the firm’s success. A focus on innovative ideas across the team is welcomed and encouraged, and leaders provide various career development opportunities for long-term success. Responsibilities
Office Management:
Maintain a well-organized and efficient office environment. Coordinate and oversee office supplies, equipment, and facilities, ensuring everything is in working order and appropriately stocked. Administrative Support:
Provide high-level administrative assistance to the Managing Directors, including managing schedules, arranging appointments, processing expenses, and organizing meetings. Prepare meeting agendas, take minutes, and follow up on action items as needed. Communication:
Serve as the primary point of contact for internal and external inquiries, emails, and phone calls directed to the Managing Directors. Disseminate information effectively and handle sensitive and confidential information with discretion. Travel Coordination:
Arrange travel logistics for the Managing Directors, including flights, accommodation, ground transportation, and itinerary planning. Ensure seamless travel experiences and timely expense reporting. Calendar Management:
Maintain and update the Managing Directors' calendars, coordinating with team members to schedule meetings, conferences, and events. Event Planning:
Assist in organizing company events, conferences, and workshops. Handle logistical arrangements, venue selection, catering, and other event-related tasks. Document Management:
Create, format, and edit documents, reports, presentations, and other business materials as required. Maintain electronic and physical filing systems for easy access and retrieval. Problem Solving:
Identify and address operational challenges proactively. Implement process improvements to enhance office efficiency and productivity. Ad Hoc Projects:
Assist in special projects and initiatives as requested by the Managing Directors, demonstrating adaptability and the ability to work on diverse tasks. Why Alantra
Team-oriented and collaborative culture Unique career development opportunities with focus on long-term growth and success Dynamic and collaborative work environment Competitive salary and bonus plans Healthcare coverage options, HRA and FSA options, dental, vision insurance 401k with match Competitive vacation and holiday plans Fitness reimbursement Employee assistance program Pre-tax commuter benefits Company events and international offsites Team-wide community service initiatives Access to global network Requirements: Qualifications/Requirements At least 2 years’ experience as an Office Coordinator, Administrative Assistant, or similar role. Bachelor's degree or relevant work experience. Ability to work onsite in our Boston office required. Strong organizational skills and the ability to multitask effectively in a fast-paced environment. Excellent communication skills, both written and verbal. Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software. Attention to detail and a high level of accuracy in all tasks. Discretion and the ability to handle sensitive and confidential information. Exceptional problem-solving abilities and a proactive approach to challenges. Prior experience in event planning and travel coordination is a plus. Knowledge of financial administration and basic accounting principles is beneficial. Location: Boston, Massachusetts (onsite)
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ALANTRA is a global investment banking, asset management and portfolio advisory firm focusing on the mid-market with offices in 22 countries across Europe, the US, Latin America, and Asia. With over 500 professionals, the firm is publicly listed since 2015 with a €430Mn market capitalization as of May 2023. Its Investment Banking division provides independent advice on M&A, debt advisory, financial restructuring, and capital markets transactions. In Asset Management, Alantra offers access to a wide range of investment strategies across six asset management classes and private wealth management services. Alantra’s Portfolio Advisory team is the leading portfolio advisory unit in Europe, with professionals across several European countries dedicated to transaction execution, structuring, pricing, modelling, and data enhancement in relation to credit portfolios and banking platform. For more information, please visit www.alantra.com. Position Overview We are seeking a highly organized and proactive Office Administrator to join our team in Boston. As an Office Administrator, you will oversee day-to-day office operations and provide comprehensive administrative support to our Managing Directors. Your organizational skills and attention to detail will ensure the smooth functioning of our office and enable our leadership team to focus on strategic initiatives. This is an exciting opportunity to contribute to the success and growth of our investment banking organization in Boston. The environment at Alantra is collegial and entrepreneurial, and teamwork is essential to the firm’s success. A focus on innovative ideas across the team is welcomed and encouraged, and leaders provide various career development opportunities for long-term success. Responsibilities
Office Management:
Maintain a well-organized and efficient office environment. Coordinate and oversee office supplies, equipment, and facilities, ensuring everything is in working order and appropriately stocked. Administrative Support:
Provide high-level administrative assistance to the Managing Directors, including managing schedules, arranging appointments, processing expenses, and organizing meetings. Prepare meeting agendas, take minutes, and follow up on action items as needed. Communication:
Serve as the primary point of contact for internal and external inquiries, emails, and phone calls directed to the Managing Directors. Disseminate information effectively and handle sensitive and confidential information with discretion. Travel Coordination:
Arrange travel logistics for the Managing Directors, including flights, accommodation, ground transportation, and itinerary planning. Ensure seamless travel experiences and timely expense reporting. Calendar Management:
Maintain and update the Managing Directors' calendars, coordinating with team members to schedule meetings, conferences, and events. Event Planning:
Assist in organizing company events, conferences, and workshops. Handle logistical arrangements, venue selection, catering, and other event-related tasks. Document Management:
Create, format, and edit documents, reports, presentations, and other business materials as required. Maintain electronic and physical filing systems for easy access and retrieval. Problem Solving:
Identify and address operational challenges proactively. Implement process improvements to enhance office efficiency and productivity. Ad Hoc Projects:
Assist in special projects and initiatives as requested by the Managing Directors, demonstrating adaptability and the ability to work on diverse tasks. Why Alantra
Team-oriented and collaborative culture Unique career development opportunities with focus on long-term growth and success Dynamic and collaborative work environment Competitive salary and bonus plans Healthcare coverage options, HRA and FSA options, dental, vision insurance 401k with match Competitive vacation and holiday plans Fitness reimbursement Employee assistance program Pre-tax commuter benefits Company events and international offsites Team-wide community service initiatives Access to global network Requirements: Qualifications/Requirements At least 2 years’ experience as an Office Coordinator, Administrative Assistant, or similar role. Bachelor's degree or relevant work experience. Ability to work onsite in our Boston office required. Strong organizational skills and the ability to multitask effectively in a fast-paced environment. Excellent communication skills, both written and verbal. Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software. Attention to detail and a high level of accuracy in all tasks. Discretion and the ability to handle sensitive and confidential information. Exceptional problem-solving abilities and a proactive approach to challenges. Prior experience in event planning and travel coordination is a plus. Knowledge of financial administration and basic accounting principles is beneficial. Location: Boston, Massachusetts (onsite)
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