The Hana Group
Description
At HBC, payroll isn’t just about numbers — it’s about people.
It’s a reflection of our commitment to our team and their families — ensuring every paycheck is accurate, timely, and handled with care. Because when we take care of our people, they can focus on what matters most. We’re looking for a
Sr. Payroll Manager
who shares in this belief to lead our payroll operations across a dynamic, unique, and growing organization.
About HBC Management Services – A Hana Company
HBC Management Services, a proud member of The Hana Group, is a trusted professional services firm known for delivering exceptional support across the Department of Defense, Homeland Security, and the commercial sector nationwide. With a dynamic network of operations spanning multiple states and a growing team of professionals, we provide critical services in security, base operations, logistics, administration, business consulting, engineering, IT, and facilities support.
As part of The Hana Group—a mission-driven, non-profit Native Hawaiian Organization (NHO)—HBC shares a greater purpose: to uplift and empower Native Hawaiian communities through education, cultural preservation, and economic opportunity. For over two decades, our five for-profit companies have been the engine behind this mission, combining business excellence with deep community commitment.
At Hana, we live by our values. We treat our team like ‘Ohana (family), lead with integrity (Pono), and take pride in creating opportunities that make a meaningful impact.
Join us—and be a part of something greater.
Position Overview
The Sr. Payroll Manager will oversee our payroll processes and systems, ensure compliance with regulatory requirements, manage and mentor payroll staff, and collaborate with cross-functional teams to drive process improvements and system enhancements.
Key Responsibilities
Payroll Strategy and Process Management
Lead and manage full-cycle payroll processing for our multi-state and multi-entity workforce consisting of 1000+ union and non-union employees
Utilize Paylocity’s payroll and time and labor systems to ensure timely and accurate processing of all bi-weekly, semi-monthly and off-cycle payroll transactions including salaries, benefits, garnishments, taxes, discrepancies, bonuses, year-end processes, and other payroll functions
Identify short-term and long-term process improvements and payroll strategies to enhance accuracy, efficiency, and support growth
Develop and implement payroll policies, procedures, and internal controls to ensure compliance with company standards and State and regulatory requirements (e.g., FLSA, IRS, DOL)
Act as an escalation point for complex payroll inquiries, employee issues, or compliance matters.
Partners with HR and Benefits to manage time-off plans and benefit administration (401k, benefit costs) as it relates to payroll
Develops and conducts payroll and system training for field managers
Compliance and Reporting
Ensure compliance with federal, state, local tax laws, company policies and procedures, collective bargaining agreements as well as specific regulations related to government contracts
Review and validate payroll reports for accuracy, investigating and resolving any discrepancies
Perform regular reviews/audits to confirm accuracy of data in Paylocity and data migration
Oversee, review, approve and resolve year-end submissions of annual and quarterly filings (e.g., W2s, W3s, 940s, 941s, amendments and state quarterly filings).
Assist external auditors on compliance audits for 401k, Health and Welfare and responds to inquiries from IRS, state tax
Support new business or geographic expansion efforts by assisting with payroll tax registrations and compliance setup
Reconciles and transmits reports and payment of union dues, union health & welfare, and union pension to corresponding union locals, as required
Prepares reports for audits, government filings, and internal stakeholders
System Management
Manages both the Paylocity payroll, time and labor systems, and timeclocks and works with vendor to resolve issues
Assists with system configuration- payroll codes, employee classes, custom calculations, code groups etc.
Team Development/ Leadership
Leads payroll team and fosters a culture of accountability, service excellence, and continuous improvement.
Fosters a positive and collaborative team environment with field managers and other corporate divisions
Salary - 90k-110k depending upon experience level
Requirements
Education & Certification
Bachelor’s degree in Business, Accounting, or Human Resources -equivalent combination of education/experience will be considered
Certified Payroll Professional (CPP) designation or in progress preferred
Experience
8+ years full-cycle payroll processing for multi-state, multi-entity organization
3+ years experience in managerial role leading a team of payroll professionals
Previous experience working with multiple Union CBA's
Strong knowledge of federal, state, and local labor/payroll laws, including overtime and payroll tax compliance.
Proven experience with state registrations and preparing, reconciling, and filing monthly, quarterly, and annual federal, state, and local payroll tax returns (Forms 941, 940, state withholding, state unemployment, etc.).
Prior experience with Paylocity Payroll Software
Knowledge, Skills, and Abilities Requirements
Demonstrated leadership and team management skills
Ability to maintain confidentiality and exercise extreme discretion
Excellent problem-solving skills and strong analytical skills
Ability to understand, calculate, and explain complex calculations and figures.
Excellent organizational skills and attention to detail
Strong written and verbal communication skills, with the ability to convey complex information clearly
Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment
Customer service oriented & Team player.
Advanced proficiency in Excel skills
We Support Your Success We believe in providing our employees with everything they need to succeed, including:
Compensation: $90,000-$110,000 DOE
Comprehensive benefits options -medical, dental, vision, life, short and long term disability, supplemental life, Flexible Spending Accounts, Critical Illness, Hospital Indemnity, Employee Assistance Programs, Group Accident, + More!
401(k) retirement plan
11 Paid Holidays
Generous Paid Time Off
HBC provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status or any other characteristics protected by law.
#J-18808-Ljbffr
At HBC, payroll isn’t just about numbers — it’s about people.
It’s a reflection of our commitment to our team and their families — ensuring every paycheck is accurate, timely, and handled with care. Because when we take care of our people, they can focus on what matters most. We’re looking for a
Sr. Payroll Manager
who shares in this belief to lead our payroll operations across a dynamic, unique, and growing organization.
About HBC Management Services – A Hana Company
HBC Management Services, a proud member of The Hana Group, is a trusted professional services firm known for delivering exceptional support across the Department of Defense, Homeland Security, and the commercial sector nationwide. With a dynamic network of operations spanning multiple states and a growing team of professionals, we provide critical services in security, base operations, logistics, administration, business consulting, engineering, IT, and facilities support.
As part of The Hana Group—a mission-driven, non-profit Native Hawaiian Organization (NHO)—HBC shares a greater purpose: to uplift and empower Native Hawaiian communities through education, cultural preservation, and economic opportunity. For over two decades, our five for-profit companies have been the engine behind this mission, combining business excellence with deep community commitment.
At Hana, we live by our values. We treat our team like ‘Ohana (family), lead with integrity (Pono), and take pride in creating opportunities that make a meaningful impact.
Join us—and be a part of something greater.
Position Overview
The Sr. Payroll Manager will oversee our payroll processes and systems, ensure compliance with regulatory requirements, manage and mentor payroll staff, and collaborate with cross-functional teams to drive process improvements and system enhancements.
Key Responsibilities
Payroll Strategy and Process Management
Lead and manage full-cycle payroll processing for our multi-state and multi-entity workforce consisting of 1000+ union and non-union employees
Utilize Paylocity’s payroll and time and labor systems to ensure timely and accurate processing of all bi-weekly, semi-monthly and off-cycle payroll transactions including salaries, benefits, garnishments, taxes, discrepancies, bonuses, year-end processes, and other payroll functions
Identify short-term and long-term process improvements and payroll strategies to enhance accuracy, efficiency, and support growth
Develop and implement payroll policies, procedures, and internal controls to ensure compliance with company standards and State and regulatory requirements (e.g., FLSA, IRS, DOL)
Act as an escalation point for complex payroll inquiries, employee issues, or compliance matters.
Partners with HR and Benefits to manage time-off plans and benefit administration (401k, benefit costs) as it relates to payroll
Develops and conducts payroll and system training for field managers
Compliance and Reporting
Ensure compliance with federal, state, local tax laws, company policies and procedures, collective bargaining agreements as well as specific regulations related to government contracts
Review and validate payroll reports for accuracy, investigating and resolving any discrepancies
Perform regular reviews/audits to confirm accuracy of data in Paylocity and data migration
Oversee, review, approve and resolve year-end submissions of annual and quarterly filings (e.g., W2s, W3s, 940s, 941s, amendments and state quarterly filings).
Assist external auditors on compliance audits for 401k, Health and Welfare and responds to inquiries from IRS, state tax
Support new business or geographic expansion efforts by assisting with payroll tax registrations and compliance setup
Reconciles and transmits reports and payment of union dues, union health & welfare, and union pension to corresponding union locals, as required
Prepares reports for audits, government filings, and internal stakeholders
System Management
Manages both the Paylocity payroll, time and labor systems, and timeclocks and works with vendor to resolve issues
Assists with system configuration- payroll codes, employee classes, custom calculations, code groups etc.
Team Development/ Leadership
Leads payroll team and fosters a culture of accountability, service excellence, and continuous improvement.
Fosters a positive and collaborative team environment with field managers and other corporate divisions
Salary - 90k-110k depending upon experience level
Requirements
Education & Certification
Bachelor’s degree in Business, Accounting, or Human Resources -equivalent combination of education/experience will be considered
Certified Payroll Professional (CPP) designation or in progress preferred
Experience
8+ years full-cycle payroll processing for multi-state, multi-entity organization
3+ years experience in managerial role leading a team of payroll professionals
Previous experience working with multiple Union CBA's
Strong knowledge of federal, state, and local labor/payroll laws, including overtime and payroll tax compliance.
Proven experience with state registrations and preparing, reconciling, and filing monthly, quarterly, and annual federal, state, and local payroll tax returns (Forms 941, 940, state withholding, state unemployment, etc.).
Prior experience with Paylocity Payroll Software
Knowledge, Skills, and Abilities Requirements
Demonstrated leadership and team management skills
Ability to maintain confidentiality and exercise extreme discretion
Excellent problem-solving skills and strong analytical skills
Ability to understand, calculate, and explain complex calculations and figures.
Excellent organizational skills and attention to detail
Strong written and verbal communication skills, with the ability to convey complex information clearly
Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment
Customer service oriented & Team player.
Advanced proficiency in Excel skills
We Support Your Success We believe in providing our employees with everything they need to succeed, including:
Compensation: $90,000-$110,000 DOE
Comprehensive benefits options -medical, dental, vision, life, short and long term disability, supplemental life, Flexible Spending Accounts, Critical Illness, Hospital Indemnity, Employee Assistance Programs, Group Accident, + More!
401(k) retirement plan
11 Paid Holidays
Generous Paid Time Off
HBC provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status or any other characteristics protected by law.
#J-18808-Ljbffr