The California State University
Provost Office Coordinator
The California State University, San Luis Obispo, California, us, 93403
Overview
Position Description Job Summary Reporting directly to the special advisor to the provost, this role is responsible for maintaining a professional and welcoming engagement with the office of the provost by acting as the primary contact to greet and triage inquiries; maintaining a warm, professional, clean lobby, being responsive and friendly as the front office representative on the phone and via electronic communication. The incumbent oversees the office processes and procedures; receives, prepares, processes, and tracks all confidential materials for Office of the Provost senior leadership review and approval; acts as a contact and coordinator for university-wide nominations for campus, CSU, national awards, and committee representation/membership for the division of Academic Affairs; manages Academic Affairs conference room and email account; serves as the Academic Affairs primary travel coordinator for the provost direct reports. Work is specialized and of a highly confidential nature, requiring access to a variety of sources and information including, but not limited to official collective bargaining negotiation or strategies, executive personnel records, financial records, and progress reports of campus programs/projects. Work assignment affects the overall management of the Office of the Provost and the Academic Affairs division. This position requires in-depth knowledge of the functions of the Office of the Provost as related to the overall campus environment. Department Summary
The provost and executive vice president (provost/EVP) for Academic Affairs is the chief academic officer of the university, is the most senior among the vice presidents, and reports directly to the president. The provost/EVP serves as acting president in the absence of the president. As the highest ranking academic, the provost/EVP is responsible for developing and implementing academic plans and policies, which will enable the university community to achieve the highest levels of academic excellence. The provost/EVP serves on the President’s Cabinet and works collaboratively with the leaders of other university divisions to promote academic excellence, execute the university strategic plan, and determine where resources should be strategically allocated and invested. The college deans, Academic Affairs’ division leadership including Cal Poly Solano campus and Cal Poly Maritime Academy leadership, the Office of Research, Graduate Education, Extended Professional and Continuing Education and Robert E. Kennedy Library report to the provost/EVP. The provost/EVP also represents the campus within the CSU and to external constituencies as designated by the president. The Office of the Provost staff supports the vision of the provost/EVP, the university, and the Learn by Doing experience. Key Qualifications
Ability to work independently with minimal supervision to use and apply the highest level of good judgment and discretion in handling personnel actions and office management on a consistent and continuing basis. Ability to apply independent judgment, discretion, and initiative to anticipate and address problems and develop practical, thorough and creative solutions. Ability to provide meticulous follow-through on all assignments, paying high attention to accuracy and detail while working in a fast-paced environment with numerous interruptions, frequently changing projects, and moving deadlines. Exceptional organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Ability to research and analyze information with the ability to apply independent judgment, discretion, and initiative in determining appropriate solutions to resolve problems. Ability to understand problems from a broad, interactive perspective and respond appropriately. Education and Experience
High school diploma or its equivalent. Type 45 wpm. Three years of general office support experience involving a wide variety of duties and responsibilities. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience). Salary and Benefits
Anticipated Hiring Range: $63,000 - $75,000 per year Classification Range: $46,128 - $80,448 per year Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. About Cal Poly
Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu. Equal Opportunity and Employment
This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Cal Poly complies with Title VI, Title IX, the Americans with Disabilities Act, Section 504, and other applicable laws. Cal Poly is committed to equal opportunity and an inclusive environment for all. Supplemental Information
Satisfactory completion of a background check is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information. Additional background checks may be required for current CSU employees offered campus positions where required by law or policy. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and must comply with CSU requirements. Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants must be authorized to work for any employer in the U.S. We do not sponsor visas at this time. Positions are posted for a minimum of 14 calendar days.
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Position Description Job Summary Reporting directly to the special advisor to the provost, this role is responsible for maintaining a professional and welcoming engagement with the office of the provost by acting as the primary contact to greet and triage inquiries; maintaining a warm, professional, clean lobby, being responsive and friendly as the front office representative on the phone and via electronic communication. The incumbent oversees the office processes and procedures; receives, prepares, processes, and tracks all confidential materials for Office of the Provost senior leadership review and approval; acts as a contact and coordinator for university-wide nominations for campus, CSU, national awards, and committee representation/membership for the division of Academic Affairs; manages Academic Affairs conference room and email account; serves as the Academic Affairs primary travel coordinator for the provost direct reports. Work is specialized and of a highly confidential nature, requiring access to a variety of sources and information including, but not limited to official collective bargaining negotiation or strategies, executive personnel records, financial records, and progress reports of campus programs/projects. Work assignment affects the overall management of the Office of the Provost and the Academic Affairs division. This position requires in-depth knowledge of the functions of the Office of the Provost as related to the overall campus environment. Department Summary
The provost and executive vice president (provost/EVP) for Academic Affairs is the chief academic officer of the university, is the most senior among the vice presidents, and reports directly to the president. The provost/EVP serves as acting president in the absence of the president. As the highest ranking academic, the provost/EVP is responsible for developing and implementing academic plans and policies, which will enable the university community to achieve the highest levels of academic excellence. The provost/EVP serves on the President’s Cabinet and works collaboratively with the leaders of other university divisions to promote academic excellence, execute the university strategic plan, and determine where resources should be strategically allocated and invested. The college deans, Academic Affairs’ division leadership including Cal Poly Solano campus and Cal Poly Maritime Academy leadership, the Office of Research, Graduate Education, Extended Professional and Continuing Education and Robert E. Kennedy Library report to the provost/EVP. The provost/EVP also represents the campus within the CSU and to external constituencies as designated by the president. The Office of the Provost staff supports the vision of the provost/EVP, the university, and the Learn by Doing experience. Key Qualifications
Ability to work independently with minimal supervision to use and apply the highest level of good judgment and discretion in handling personnel actions and office management on a consistent and continuing basis. Ability to apply independent judgment, discretion, and initiative to anticipate and address problems and develop practical, thorough and creative solutions. Ability to provide meticulous follow-through on all assignments, paying high attention to accuracy and detail while working in a fast-paced environment with numerous interruptions, frequently changing projects, and moving deadlines. Exceptional organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Ability to research and analyze information with the ability to apply independent judgment, discretion, and initiative in determining appropriate solutions to resolve problems. Ability to understand problems from a broad, interactive perspective and respond appropriately. Education and Experience
High school diploma or its equivalent. Type 45 wpm. Three years of general office support experience involving a wide variety of duties and responsibilities. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience). Salary and Benefits
Anticipated Hiring Range: $63,000 - $75,000 per year Classification Range: $46,128 - $80,448 per year Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. About Cal Poly
Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu. Equal Opportunity and Employment
This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Cal Poly complies with Title VI, Title IX, the Americans with Disabilities Act, Section 504, and other applicable laws. Cal Poly is committed to equal opportunity and an inclusive environment for all. Supplemental Information
Satisfactory completion of a background check is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information. Additional background checks may be required for current CSU employees offered campus positions where required by law or policy. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and must comply with CSU requirements. Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants must be authorized to work for any employer in the U.S. We do not sponsor visas at this time. Positions are posted for a minimum of 14 calendar days.
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