Marshall Reddick Real Estate
Overview
No phone calls or emails from recruiters or employment agencies.
Do not contact us with unsolicited services or offers. All candidates must apply directly. Who We Are
Here at Marshall Reddick Real Estate we are a fast-paced, software-centered, and rapidly changing full-service residential real estate investment firm. We provide multiple services to our clients including real estate brokerage, property management, private lending, and investment funds. We have a team of 150+ members across 9 offices in CA, TX, FL, and TN. Founded in 1979, we are committed to our mission to be the bridge connecting each client to financial independence through education, mentorship, and by providing a trusted system of buying, selling, and managing real estate and mortgages nationwide. What We Offer Location: Newport Beach, CA Annual Salary: $125,000 - $150,000 Annual Bonus Potential: Up to $50,000 Real Estate Investing Preferred Incentives Health Benefits: Medical, Dental, Vision, Life PTO (Holidays, Vacation, Sick) 401k + Matching The Opportunity We’re seeking a detail-oriented and technology-first Chief of Staff to support the CEO across all aspects and divisions of the business. This role is both strategic and operational, requiring someone who can think at the executive level while rolling up their sleeves with task-oriented processes. You will be the right-hand to the CEO and a key liaison with internal departments, team members, clients, and vendors. Daily responsibilities will require taking initiative and strong communication skills to help implement high-level strategic initiatives, logistical support and special projects. We are a software driven company, so bring a passion for using modern tech both 3rd party and in-house software. Please note:
This is not a remote position. Must be in the office 5 days per week.
Increase your chances of an interview by reading the following overview of this role before making an application. What You'll Do
Executive & Strategic Support: Support CEO to manage strategic initiatives and drive execution
Attend, participate in, and lead meetings on behalf of the CEO
Manage CEO’s calendar, email, travel, meeting agendas and presentations
Take meeting minutes, document action items, and follow up to ensure execution
Act as a liaison between the CEO and department heads
Serve as an operational extension of the CEO; operational staff will report to you
Manage executive leadership meetings: build agendas, take minutes, and follow up on action items
Project & Operations Management: Lead cross-functional projects and new business initiatives
Identify and implement operational efficiencies to improve performance
Fill in across departments during employee transitions or gaps
Oversee office renovations, buildouts, and company fleet vehicle purchases
Track goals and key metrics to ensure alignment with business targets
Negotiate and manage key contracts (leases, software, vendors, etc.)
Analyze P&L and balance sheets to identify cost-saving opportunities
Help lead, initiate and implement special projects as assigned by the CEO
Build agendas, materials, and follow-ups for weekly staff and board meetings
Team & Culture Leadership: Plan and execute company, client, and internal staff events
Cultivate and maintain a strong team culture and unity
Build and maintain strong relationships with staff, leadership, and external stakeholders
Conduct performance reviews for direct CEO reports
Document and refine business processes and SOPs
AI & Technology Integration: Use AI tools to streamline workflows and enhance decision-making
Improve and provide feedback on internal and third-party software tools
Build dashboards and manage internal reporting systems
Internal Communications & Stakeholder Management: Collaborate with Managers/Directors to manage internal communications
Help coordinate company-wide announcements, emails, and events
Build and maintain relationships with leadership, staff, and external stakeholders
Provide briefing docs, insights, and feedback to improve decision-making
Drive cross-functional initiatives – Lead special projects (M&A integration, product GTM motions, infra-spend reductions) from concept to measurable outcomes
Travel once per quarter (with at least 1-month advance notice)
Be present in the Newport, CA office Monday–Friday by 8:15 AM and be available 7 days per week as needed for CEO calls
Aggregate and synthesize company reports for leadership review
Serve as Asset Manager for CEO’s rental property portfolio
Support hiring efforts, onboarding, and cross-training of staff as needed
Assist with business planning, financial modeling, and presentation development
What Qualifies You
6+ years of experience in a high-level executive support, business operations, or Chief of Staff role
Strong understanding of financial reports (P&L, balance sheet, KPIs)
Excellent project management and organizational skills
Exceptional written, verbal, and interpersonal communication
Highly proficient in Microsoft Excel, Outlook, and AI tools
Experience negotiating contracts and managing vendors
Understanding of software development
What Sets You Apart
Real estate, property management, lending, investment experience is a plus
Entrepreneurial, adaptable, resourceful, and always ready to take initiative
Track record of supporting and assisting in optimizing multi-division businesses
Competitive, results oriented
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative
Industries
Software Development
Referrals increase your chances of interviewing at Marshall Reddick Real Estate by 2x Get notified about new Chief of Staff jobs in Newport Beach, CA.
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No phone calls or emails from recruiters or employment agencies.
Do not contact us with unsolicited services or offers. All candidates must apply directly. Who We Are
Here at Marshall Reddick Real Estate we are a fast-paced, software-centered, and rapidly changing full-service residential real estate investment firm. We provide multiple services to our clients including real estate brokerage, property management, private lending, and investment funds. We have a team of 150+ members across 9 offices in CA, TX, FL, and TN. Founded in 1979, we are committed to our mission to be the bridge connecting each client to financial independence through education, mentorship, and by providing a trusted system of buying, selling, and managing real estate and mortgages nationwide. What We Offer Location: Newport Beach, CA Annual Salary: $125,000 - $150,000 Annual Bonus Potential: Up to $50,000 Real Estate Investing Preferred Incentives Health Benefits: Medical, Dental, Vision, Life PTO (Holidays, Vacation, Sick) 401k + Matching The Opportunity We’re seeking a detail-oriented and technology-first Chief of Staff to support the CEO across all aspects and divisions of the business. This role is both strategic and operational, requiring someone who can think at the executive level while rolling up their sleeves with task-oriented processes. You will be the right-hand to the CEO and a key liaison with internal departments, team members, clients, and vendors. Daily responsibilities will require taking initiative and strong communication skills to help implement high-level strategic initiatives, logistical support and special projects. We are a software driven company, so bring a passion for using modern tech both 3rd party and in-house software. Please note:
This is not a remote position. Must be in the office 5 days per week.
Increase your chances of an interview by reading the following overview of this role before making an application. What You'll Do
Executive & Strategic Support: Support CEO to manage strategic initiatives and drive execution
Attend, participate in, and lead meetings on behalf of the CEO
Manage CEO’s calendar, email, travel, meeting agendas and presentations
Take meeting minutes, document action items, and follow up to ensure execution
Act as a liaison between the CEO and department heads
Serve as an operational extension of the CEO; operational staff will report to you
Manage executive leadership meetings: build agendas, take minutes, and follow up on action items
Project & Operations Management: Lead cross-functional projects and new business initiatives
Identify and implement operational efficiencies to improve performance
Fill in across departments during employee transitions or gaps
Oversee office renovations, buildouts, and company fleet vehicle purchases
Track goals and key metrics to ensure alignment with business targets
Negotiate and manage key contracts (leases, software, vendors, etc.)
Analyze P&L and balance sheets to identify cost-saving opportunities
Help lead, initiate and implement special projects as assigned by the CEO
Build agendas, materials, and follow-ups for weekly staff and board meetings
Team & Culture Leadership: Plan and execute company, client, and internal staff events
Cultivate and maintain a strong team culture and unity
Build and maintain strong relationships with staff, leadership, and external stakeholders
Conduct performance reviews for direct CEO reports
Document and refine business processes and SOPs
AI & Technology Integration: Use AI tools to streamline workflows and enhance decision-making
Improve and provide feedback on internal and third-party software tools
Build dashboards and manage internal reporting systems
Internal Communications & Stakeholder Management: Collaborate with Managers/Directors to manage internal communications
Help coordinate company-wide announcements, emails, and events
Build and maintain relationships with leadership, staff, and external stakeholders
Provide briefing docs, insights, and feedback to improve decision-making
Drive cross-functional initiatives – Lead special projects (M&A integration, product GTM motions, infra-spend reductions) from concept to measurable outcomes
Travel once per quarter (with at least 1-month advance notice)
Be present in the Newport, CA office Monday–Friday by 8:15 AM and be available 7 days per week as needed for CEO calls
Aggregate and synthesize company reports for leadership review
Serve as Asset Manager for CEO’s rental property portfolio
Support hiring efforts, onboarding, and cross-training of staff as needed
Assist with business planning, financial modeling, and presentation development
What Qualifies You
6+ years of experience in a high-level executive support, business operations, or Chief of Staff role
Strong understanding of financial reports (P&L, balance sheet, KPIs)
Excellent project management and organizational skills
Exceptional written, verbal, and interpersonal communication
Highly proficient in Microsoft Excel, Outlook, and AI tools
Experience negotiating contracts and managing vendors
Understanding of software development
What Sets You Apart
Real estate, property management, lending, investment experience is a plus
Entrepreneurial, adaptable, resourceful, and always ready to take initiative
Track record of supporting and assisting in optimizing multi-division businesses
Competitive, results oriented
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative
Industries
Software Development
Referrals increase your chances of interviewing at Marshall Reddick Real Estate by 2x Get notified about new Chief of Staff jobs in Newport Beach, CA.
#J-18808-Ljbffr