Builders Vision is hiring: Office Manager & Receptionist in San Francisco

Overview

Builders Vision is a team of investors and philanthropists that deploys flexible capital and pursues innovative solutions to expedite the transition of the Oceans, Food and Agriculture, and Energy sectors.

We aim to build stronger, more resilient systems within these three sectors while remaining nimble and innovating within emerging solutions and community initiatives. Our coordinated solutions span market development, incentivizing innovation, and delivering market-rate investments. We help investors, philanthropists, entrepreneurs, and frontline changemakers access the resources, insights, and expertise they need to succeed.

Notable accomplishments include helping mitigate, sequester, or avoid over 4 million metric tons of CO2e, generating 42,000 jobs, and supporting the development of more than 170 sustainable products, technologies, or solutions.

Who We Are

With more than 80 people driving our work forward, our teams include diverse and impassioned experts across investment, philanthropy, strategic communications, legal, and general operations.

Builders Vision’s commitment to people and the planet is rooted in our workplace and culture.

• We have best-in-class total rewards and benefits programs, including competitive compensation, a generous 401k program, and an industry-leading long-term incentive program that rewards our team for their performance, financial returns, and the impact we achieve in the world.
• We also offer generous health, wellness, employee training and development opportunities, and charitable match programs.
• We know how to have fun! We host enriching and inclusive team events and retreats to help our staff feel connected to nature, each other, and our mission.
• We were named one of Fast Company’s Most Innovative Companies in 2023 and voted one of Chicago’s Best Places to Work by Crain’s Chicago Business in both 2023 and 2024.
• The company headquarters, located in Chicago’s vibrant West Loop, achieved Gold-level certifications from both the Leadership in Energy and Environmental Design (LEED) and the International WELL Building Institute.

A long-term and deep commitment to justice, equity, diversity, and inclusion (JEDI) is core to our mission and values. We recognize that a diverse workforce drives innovation, enhances collaboration, and strengthens the leadership needed to achieve meaningful impact and financial returns. That’s why we are dedicated to proactively recruiting, developing, and retaining top talent from a broad and dynamic candidate pool. It’s with these goals in mind that we aspire for our team to reflect the diverse communities we serve.

Position Summary

Builders Vision is hiring for a highly organized and proactive Office Manager & Receptionist to join our People Team on a full-time basis (4 days in office, 1 day remote). This role is ideal for someone who enjoys wearing multiple hats, thrives in a dynamic environment, and has excellent communication and organization skills. The position will primarily focus on office management and front-desk responsibilities, while also providing back-up support to our Executive Assistants, as needed.

Responsibilities

Office Management

• Oversee the day-to-day operations of the San Francisco office, ensuring a well-organized, efficient, and welcoming environment.
• Serve as the first point of contact with building management and vendors; coordinate resolution of office issues (e.g., utilities, HVAC, security, and janitorial services).
• Manage office supplies, equipment, and vendor relationships; maintain a contact list for vendors and contractors.
• Work closely with the Director of Office Administration to maintain and monitor the San Francisco office budget, including vendor contracts, invoices, and expenses.
• Support business continuity and emergency response procedures in coordination with building staff.
• Partner with the IT Team (based in Chicago) to ensure A/V and conference room equipment are functional and available for meetings.
• Assist in onboarding/offboarding processes and orient new hires to office systems, equipment, and procedures.
• Help establish and refine office procedures, systems, and best practices as our San Francisco office grows.

Reception & Front Desk

• Greet and assist visitors, vendors, and guests, creating a positive first impression of the office.
• Manage incoming deliveries and mail services.
• Coordinate meeting room bookings, catering, and office events to support a collaborative and engaging workplace.
• Organize office events, team gatherings, and wellness initiatives that build community and support an inclusive culture.
• Serve as a point person for employee feedback on the office experience and champion improvements where needed.

Executive Assistant Support (Backup)

• Provide backup EA coverage as needed, including calendar management, travel coordination, and expense processing.
• Handle highly confidential and sensitive information with discretion.

Administration & Special Projects

• Maintain office policies, procedures, and reference materials.
• Manage document shredding services, as applicable.
• Accept and lead special projects to improve office operations.

Project Planning & Coordination

• Develop a comprehensive office move plan, including timeline, budget and key milestones
• Serve as the primary point of contact for all vendors (movers, IT, furniture supplies, etc.)
• Post move support to ensure the new office is fully functional (phones, internet, office supplies, safety measures, etc.)
• Oversee the closure of the old office which may include hire cleaners and final office inspections

Qualifications

• 4+ years of experience in office administration, reception, or executive support.
• Strong organizational, communication, and multitasking skills.
• Comfortable working in a fast-paced, startup environment and adapting to evolving needs.
• Proficiency in Google Workspace and Microsoft Office; familiarly with A/V systems a plus.
• Professional presence and ability to build strong relationships with colleagues, vendors, and guests.

Position Type/Expected Hours

This is full-time, 4 days in office is expected. Regular work hours are 9:00 a.m. to 5:00 p.m. Evening and weekend availability may be required on occasion, but will not be the norm.

Personal Attributes

• You are a caring and conscientious team player who develops strong relationships and loves to collaborate; You adapt your behaviors to work effectively with a range of people and situations
• You bring positive energy to your work and workplace; you care to show up as your authentic self and measure your personal success as the success of those around you.
• You are results and detail oriented and take pride in striving for excellence; you design and execute with the “why” and what success looks like in mind; you also understand when “perfect” can be the enemy of “good enough”
• A lifelong learner, you are inquisitive and like to solve problems with bold thinking and innovation; you view “feedback” as an opportunity for growth
• You display flexibility and openness in daily work and encourage others to stay open to change and improvement; You accept and readily adapt to changing priorities, new ideas, strategies and methods.

There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; specific job related experience and training; job location, licensure and certifications; and other business and organizational needs. At Builders Vision, we apply a total rewards philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. Expected annual base salary range for this role is $95,000-$115,000 plus this role is eligible for a discretionary annual bonus, discretionary long-term incentive award, and benefits.

Builders Vision is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We welcome individuals from all backgrounds, experiences, and perspectives to apply, including women, minorities, individuals with disabilities, and veterans. All qualified applicants will be considered for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, veteran status, disability, or any other protected status under applicable laws and regulations.