Administrative Assistant Job at Israel Bonds in Town of Florida

Overview

The Administrative Assistant provides critical administrative and operational support to the Executive Director of the Palm Beach Office and the Registered Representative support staff. This position requires a detail-oriented, proactive professional who can manage multiple projects and timelines while serving as a central point of coordination across internal departments and external clients. In addition to administrative duties, this role includes event planning responsibilities and offers a dynamic opportunity to contribute to the execution of Development Corporation for Israel’s mission and goals.

Benefits of Development Corporation for Israel/Israel Bonds include medical, dental, and vision insurance (subject to employee contribution and initial waiting period), generous paid time off plus most Federal and Jewish holidays, 401k with up to a 3% match and a 4% non-elective contribution after the waiting period, flexible spending accounts for health and dependent care, and employer-paid short- and long-term disability insurance and life insurance.

Resumes and cover letters with salary requirements should be sent to: jobs@israelbonds.com

Development Corporation for Israel/Israel Bonds is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.

Responsibilities

• Administrative & Department Support
• Provide support to Registered Sales Representatives and collaborate with administrative staff
• Deliver excellent customer service and coordinate with vendors
• Assist in event planning and attending events as needed
• Serve as a liaison with headquarters departments
• Manage office operations including supplies, shipping (FedEx), and banking
• Maintain confidentiality in all business matters
• Update and manage data and reports in the company’s database
• Support additional projects and perform other duties as needed

Qualifications

• A minimum of 5 years of office experience, ideally in a sales environment
• Self-starter, demonstrates initiative and ownership of responsibilities
• Strong organizational, administrative, and time-management skills
• Ability to manage multiple projects simultaneously and work well under pressure
• Highly motivated, must be a team player and adapt when challenges arise
• Strong oral and written communication skills
• Proficiency in Microsoft Word, Excel, Outlook
• Ability to learn and use Salesforce proficiently and other new systems as they are introduced