Administrative Assistant Job at County of Licking in Newark

Overview

Provides customer service and administrative/clerical support of a confidential nature for the Commissioner’s Office.

Responsibilities

• Demonstrates regular and predictable attendance.
• Promotes and maintains positive and effective working relationships and promotes good public relationships as a representative of Licking County Government.
• Prepares resolutions and final agendas for Commissioners meetings; prepares certificates and proclamations. Schedules Commissioners meeting day appointments, meeting room and vehicle calendars.
• Greets and screens persons entering the Commissioner’s Office; receives and screens incoming departmental phone calls and (e.g., responds to routine inquiries, forwards calls to appropriate party, takes messages, etc.); receives, screens and forwards information submitted to department to appropriate individuals.
• Assists Commissioners personnel with projects and miscellaneous duties as necessary. May provide back-up to other positions in the Commissioner’s Office as necessary.
• Performs administrative duties; produces a variety of memos, reports and correspondence; sorts, screens and prepares departmental mail; ensures department records are maintained within the Records Retention schedule.
• Produce, maintain, verify, retrieve and print various documents, records and reports (e.g., correspondence, reports, forms, meeting minutes, newsletters, etc.); prepares, distributes, and files correspondence, forms, documents as requested. Audits reports for accuracy.
• Inventories equipment and supplies in the Commissioner’s Office. Completes annual inventory reports. Orders and maintains supply inventory for general fund departments.
• Operates and assists in maintaining office equipment (copiers, fax machines, printers, mail machine, calculators, etc.).
• Maintains county vehicle directory and titles. Order plates for vehicles when needed.
• Monitors boards and commissions for expiring terms. Reaches out to contacts for appointment information and prepares resolutions to keep boards current.
• Maintains employee parking list and assigns parking spots as necessary.
• Monitors the electronic resolutions management system, ensures resolutions are accurate and complete, obtains signatures of appropriate parties, and attaches necessary documents.
• Meets all job safety requirements and all applicable PERRP safety standards that pertain to the essential functions of the position and all agency safety procedures.
• Remains informed of current developments and procedures pertinent to duties; may be required to attend seminars/training.

Brief Description:

Provides customer service and administrative/clerical support of a confidential nature for the Commissioner’s Office.

Job Prerequisites

Minimum Qualifications: High school diploma or general education degree (GED); and one (1) to three (3) years’ related experience and/or training; or equivalent combination of education and experience.

Additional Qualifications (Agency/Dept. Qualifications):

Must possess excellent communication, organizational, time management and teamwork skills with a high level of attention to detail and be very welcoming and reliable. Must be proficient in Microsoft Office, Word, Excel and other related software. Notary Public*

*May acquire after hire and obtained prior to the end of the probationary period.

Application Procedures

Application Procedures: Submit completed application, resume and cover letter to the Licking County Human Resources Department, 20 South Second Street, 3 rd Floor, Newark, Ohio 43055 or lchr-careers@lickingcounty.gov. Applications can be obtained in person in the Human Resources Department between 8:00 a.m. and 4:30 p.m. daily or printed from the web site at www.lickingcounty.gov.

Successful candidates will be subject to Licking County’s pre-employment drug screen and background check.

Compensation

Salary: $21.90 - $24.73 / hour, dependent on qualifications and salary history

About UFA

Licking County is an Equal Opportunity Employer.