Overview
At joe, we believe coffee shops are the anchors of thriving communities. Our mission is to help independent businesses flourish by providing the tools, infrastructure, and support they need to succeed. We’re building more than technology — we’re creating systems that uplift baristas, fuel local economies, and bring regenerative values into commerce. As a team, we are entrepreneurial, collaborative, and deeply people-focused. The Executive Assistant plays a vital role in empowering our leadership team, fostering alignment across the organization, and safeguarding the people-first culture that makes joe unique.
Location: Tacoma, WA (Hybrid: Tues–Thurs in office, Mon & Fri remote)
Reports to: Co-CEOs & COO
The Role
We are seeking a highly organized, resourceful, and proactive Executive Assistant to provide strategic and administrative support to our Co-Founders/Co-CEOs and COO. This role is essential in driving organizational efficiency, streamlining day-to-day operations, and serving as a trusted partner in managing priorities. The ideal candidate thrives in a fast-paced, dynamic environment; anticipates needs before they arise; and brings a balance of structure, adaptability, and creativity to their work.
Key Responsibilities
- Executive Support
- Manage complex calendars, scheduling, and prioritization of leadership activities.
- Prepare executives for meetings with agendas, briefing materials, and follow-up actions.
- Draft and manage executive-level communications for internal and external stakeholders.
- Coordinate travel logistics, itineraries, and accommodations.
- Process expense reports and administrative tasks with accuracy and timeliness.
- Operational Coordination
- Develop and refine presentations and decks for board, investor, and leadership updates.
- Track key projects, ensuring deadlines are met and deliverables stay on track.
- Support board meeting preparation, including materials, notes, and logistics.
- Assist with investor relations through reports, updates, and communications.
- Handle sensitive and confidential information with discretion and professionalism.
- Office & Team Support
- Plan and coordinate company-wide events, retreats, and offsites.
- Serve as a culture champion, fostering communication and collaboration across teams.
- Support general office operations and act as a point of contact for leadership needs.
Qualifications
- 4+ years as an Executive Assistant or similar role (C-level support strongly preferred).
- Exceptional organizational and time-management skills; proven ability to prioritize and multitask.
- Strong written and verbal communication skills.
- High degree of professionalism, discretion, and sound judgment.
- Advanced proficiency in Google Slides/PowerPoint; skilled at creating compelling presentations.
- Strong command of Google Workspace (Docs, Sheets, Calendar, Gmail) and Slack or Roam.
- Familiarity with project management tools (Asana, Notion, or similar).
- Experience in a startup or high-growth company a plus.
Compensation & Benefits
Salary: $85,000–$105,000 annually (DOE)
Leave
- 15 days PTO annually, with increases over tenure.
- 11 paid company holidays.
- 7 paid sick days.
Benefits
- Health, dental, and vision insurance.
- Equity participation.
- Hybrid work schedule (Mon & Fri remote, Tues–Thurs in office at Tacoma HQ).
- Opportunity to play a key role in a mission-driven, high-growth company.
- A collaborative, values-driven culture where your work has direct impact.
Employment details
- Seniority level: Mid-Senior level
- Employment type: Full-time
- Job function: Administrative
- Industries: Software Development
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