The Aspen Institute
Program Coordinator, Technology Leaders Initiative
The Aspen Institute, Washington, District of Columbia, us, 20022
Program Coordinator, Technology Leaders Initiative
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. The Aspen Global Leadership Network (AGLN) is a growing, worldwide community of more than 4,000 high-integrity, entrepreneurial leaders from over 60 countries who share a commitment to enlightened leadership and to using their creativity, energy, and resources to tackle the foremost societal challenges of our times. The Technology Leaders Initiative (TLI) ignites and supports values-driven leaders across the global technology ecosystem to lead with purpose and take bold action—harnessing the vast influence of frontier technology and AI to confront society’s most pressing challenges. The Aspen Institute seeks a highly organized and detail-oriented Program Coordinator to support the Technology Leaders Initiative. The Program Coordinator role is an opportunity to join the founding team of a growing initiative poised to make a significant impact on the global technology ecosystem. Responsibilities: Lead the planning and execution of 2+ global seminars annually, each lasting 4 to 6 days, for a cohort of 20 senior leaders. Build project plans, track milestone achievement, and proactively identify and address potential obstacles. Coordinate complex logistical arrangements, including selecting and securing a conference venue, planning meals and conference logistics, supporting coordination of participant travel, booking accommodations, and organizing transportation and special activities. Oversee the end-to-end materials production process, ranging from seminar readings to on-site materials. Provide clear and timely communication to Fellows and moderators, including logistics emails and materials in advance of each seminar and alumni engagement in between gatherings. Develop and maintain comprehensive documentation of project workflows, seminar evaluation, and lessons learned. Implement effective project management tools and technologies to enhance efficiency and transparency. Qualifications: Bachelor’s degree AND Minimum of 1-3 years prior experience in a logistics / operations role. Excellent logistical and organizational skills. Ability to work with and respect people of different cultures, viewpoints, and religions, and use great discretion in sharing personal positions. Demonstrated history of professionalism and strong attention to detail. Ability to stay flexible and adaptable while maintaining a positive demeanor. Excellent oral and written communication skills. Competency with Microsoft Office programs such as Excel required; Experience with Salesforce and Concur preferred. The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave. The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws.
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The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. The Aspen Global Leadership Network (AGLN) is a growing, worldwide community of more than 4,000 high-integrity, entrepreneurial leaders from over 60 countries who share a commitment to enlightened leadership and to using their creativity, energy, and resources to tackle the foremost societal challenges of our times. The Technology Leaders Initiative (TLI) ignites and supports values-driven leaders across the global technology ecosystem to lead with purpose and take bold action—harnessing the vast influence of frontier technology and AI to confront society’s most pressing challenges. The Aspen Institute seeks a highly organized and detail-oriented Program Coordinator to support the Technology Leaders Initiative. The Program Coordinator role is an opportunity to join the founding team of a growing initiative poised to make a significant impact on the global technology ecosystem. Responsibilities: Lead the planning and execution of 2+ global seminars annually, each lasting 4 to 6 days, for a cohort of 20 senior leaders. Build project plans, track milestone achievement, and proactively identify and address potential obstacles. Coordinate complex logistical arrangements, including selecting and securing a conference venue, planning meals and conference logistics, supporting coordination of participant travel, booking accommodations, and organizing transportation and special activities. Oversee the end-to-end materials production process, ranging from seminar readings to on-site materials. Provide clear and timely communication to Fellows and moderators, including logistics emails and materials in advance of each seminar and alumni engagement in between gatherings. Develop and maintain comprehensive documentation of project workflows, seminar evaluation, and lessons learned. Implement effective project management tools and technologies to enhance efficiency and transparency. Qualifications: Bachelor’s degree AND Minimum of 1-3 years prior experience in a logistics / operations role. Excellent logistical and organizational skills. Ability to work with and respect people of different cultures, viewpoints, and religions, and use great discretion in sharing personal positions. Demonstrated history of professionalism and strong attention to detail. Ability to stay flexible and adaptable while maintaining a positive demeanor. Excellent oral and written communication skills. Competency with Microsoft Office programs such as Excel required; Experience with Salesforce and Concur preferred. The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave. The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws.
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