State University of New York at Buffalo
Academic Advisement Reporting & Degree Applicable Credit Lead
State University of New York at Buffalo, New York, New York, us, 10261
Overview
Position Title Academic Advisement Reporting & Degree Applicable Credit Lead The University at Buffalo
Registrar’s Office
seeks to hire an Instructional Support Associate. The Associate is responsible for overseeing and continuously assessing and improving processes related to: calculation of degree applicable credit (DAC) for financial aid programs, NCAA certification, and Academic Advisement Report (AAR) encoding. Key accountabilities and responsibilities
Lead the working group responsible for calculating the number of degree applicable credits (DAC) for TAP, Excelsior, and other New York State Aid Programs Lead the DAC review team, assigning cases and ensuring accurate, timely review of DAC; and conduct manual reviews of DAC and re-reviews of complex student situations as needed Lead the NCAA Certification Team, assigning cases and ensuring accurate, timely review of NCAA eligibility; for a defined subset of athletes, perform all aspects of the athletic eligibility process including refreshing NCAA database, running Academic Advising reports, updating and completing the certification and recertification forms in accordance with NCAA regulations and the Office of the Registrar NCAA certification manual Consult, as necessary, with athletic academic advisors’ office, the director of Academic Advising, Financial Aid advisors, and departmental academic advisors to ensure that student athlete’s certification and/or DAC calculation is correct Work with the TAP / Excelsior and NCAA Certification Teams to improve the efficiency and accuracy of the processes and communications Provide training to staff related to DAC, NCAA, and Academic Advisement Report encoding and respond to related listservs Serve as Academic Advisement Reporting encoding lead, taking responsibility for assigning encoding responsibilities, ensuring their accurate, timely completion and for encoding reports as needed Lead PI/Bundle testing and system support of related process About the Office and Working Environment
The Office of the Registrar serves as the home for student academic records and related services. We preserve the integrity of the academic record and student data while providing high quality, student-centered services. We collaborate with others across the university to support the attainment of related university goals. We are a smart, innovative team of nearly 30 which seeks to regularly improve the student and faculty services that we provide. Our office is a supportive and collaborative environment where we value and respect one another, and foster enjoyment of and pride in our work. There are many opportunities for professional development and participation on working groups and committees, as well as office activities and events. Our open office is the spacious former home of an undergraduate library, and our building shares a footprint with a food court and grocery store, as well as outdoor spaces and walking paths. Benefits
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about our
benefit packages . Equal Opportunity
University at Buffalo is an affirmative action equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Minimum Qualifications
Bachelor’s degree with one (1) year higher education professional work experience required and competencies in the following areas: Interpersonal communication skills (oral and written) with tact and diplomacy exhibiting understanding, appreciation and respect for all individuals in a diverse environment Well organized, possess high attention to detail and display accuracy in all areas of responsibility Strong technological competence to learn and adapt to new applications and systems Possess and display a commitment to excellence and continuous improvement Strong working knowledge of MS Office applications including Word, Excel, and PowerPoint Preferred Qualifications
At least one or more years of experience working in a University Registrar’s office Three or more years of higher education work experience Experience troubleshooting in a technical environment Technical or functional experience with PeopleSoft Campus Solutions, including development and maintenance of PS query’s Familiarity in running, modifying, and/or creating reports in Microsoft Access and/or SQL Details
Salary Range $55,000 - $62,000 Job Type Full-Time Campus North Campus Posting Details
Is a background check required for this posting? No Contact Information Contact's Name Contact's Title Associate Registrar Contact's Email Ljm25@buffalo.edu Contact's Phone 716-645-1836 Posting Dates
Posted 09/30/2025 Deadline for Internal Applicants 10/14/2025 Deadline for External Applicants 10/29/2025 Date to be filled 11/01/2025 Supplemental Questions
Required fields are indicated with an asterisk (*). * Please indicate your current employment affiliation with the University at Buffalo.
Faculty Faculty Student Association (FSA) Research Foundation Employee State Classified State Professional UB Foundation TA/GA Student No Current Employment Affiliation
* How did you first hear about this employment opportunity?
AcademicKeys.com CareerExposure.com CareerWomen.com Chronicle of Higher Education DiversitySearch.com GoogleJobs.com HERCjobs.org HigherEdJobs.com IMDiversity.com Indeed.com LinkedIn.com MBACareers.com Conference Personal Referral UBJobs.buffalo.edu Other
* Will you have a Bachelor's degree by the time of hire?
Yes No
* Are you eligible to work in the United States
yes no
* Are you a SUNY employee eligible for special consideration as a result of retrenchment?
Yes No
UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at diversity@buffalo.edu or by phone 716-645-2266.
#J-18808-Ljbffr
Position Title Academic Advisement Reporting & Degree Applicable Credit Lead The University at Buffalo
Registrar’s Office
seeks to hire an Instructional Support Associate. The Associate is responsible for overseeing and continuously assessing and improving processes related to: calculation of degree applicable credit (DAC) for financial aid programs, NCAA certification, and Academic Advisement Report (AAR) encoding. Key accountabilities and responsibilities
Lead the working group responsible for calculating the number of degree applicable credits (DAC) for TAP, Excelsior, and other New York State Aid Programs Lead the DAC review team, assigning cases and ensuring accurate, timely review of DAC; and conduct manual reviews of DAC and re-reviews of complex student situations as needed Lead the NCAA Certification Team, assigning cases and ensuring accurate, timely review of NCAA eligibility; for a defined subset of athletes, perform all aspects of the athletic eligibility process including refreshing NCAA database, running Academic Advising reports, updating and completing the certification and recertification forms in accordance with NCAA regulations and the Office of the Registrar NCAA certification manual Consult, as necessary, with athletic academic advisors’ office, the director of Academic Advising, Financial Aid advisors, and departmental academic advisors to ensure that student athlete’s certification and/or DAC calculation is correct Work with the TAP / Excelsior and NCAA Certification Teams to improve the efficiency and accuracy of the processes and communications Provide training to staff related to DAC, NCAA, and Academic Advisement Report encoding and respond to related listservs Serve as Academic Advisement Reporting encoding lead, taking responsibility for assigning encoding responsibilities, ensuring their accurate, timely completion and for encoding reports as needed Lead PI/Bundle testing and system support of related process About the Office and Working Environment
The Office of the Registrar serves as the home for student academic records and related services. We preserve the integrity of the academic record and student data while providing high quality, student-centered services. We collaborate with others across the university to support the attainment of related university goals. We are a smart, innovative team of nearly 30 which seeks to regularly improve the student and faculty services that we provide. Our office is a supportive and collaborative environment where we value and respect one another, and foster enjoyment of and pride in our work. There are many opportunities for professional development and participation on working groups and committees, as well as office activities and events. Our open office is the spacious former home of an undergraduate library, and our building shares a footprint with a food court and grocery store, as well as outdoor spaces and walking paths. Benefits
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about our
benefit packages . Equal Opportunity
University at Buffalo is an affirmative action equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Minimum Qualifications
Bachelor’s degree with one (1) year higher education professional work experience required and competencies in the following areas: Interpersonal communication skills (oral and written) with tact and diplomacy exhibiting understanding, appreciation and respect for all individuals in a diverse environment Well organized, possess high attention to detail and display accuracy in all areas of responsibility Strong technological competence to learn and adapt to new applications and systems Possess and display a commitment to excellence and continuous improvement Strong working knowledge of MS Office applications including Word, Excel, and PowerPoint Preferred Qualifications
At least one or more years of experience working in a University Registrar’s office Three or more years of higher education work experience Experience troubleshooting in a technical environment Technical or functional experience with PeopleSoft Campus Solutions, including development and maintenance of PS query’s Familiarity in running, modifying, and/or creating reports in Microsoft Access and/or SQL Details
Salary Range $55,000 - $62,000 Job Type Full-Time Campus North Campus Posting Details
Is a background check required for this posting? No Contact Information Contact's Name Contact's Title Associate Registrar Contact's Email Ljm25@buffalo.edu Contact's Phone 716-645-1836 Posting Dates
Posted 09/30/2025 Deadline for Internal Applicants 10/14/2025 Deadline for External Applicants 10/29/2025 Date to be filled 11/01/2025 Supplemental Questions
Required fields are indicated with an asterisk (*). * Please indicate your current employment affiliation with the University at Buffalo.
Faculty Faculty Student Association (FSA) Research Foundation Employee State Classified State Professional UB Foundation TA/GA Student No Current Employment Affiliation
* How did you first hear about this employment opportunity?
AcademicKeys.com CareerExposure.com CareerWomen.com Chronicle of Higher Education DiversitySearch.com GoogleJobs.com HERCjobs.org HigherEdJobs.com IMDiversity.com Indeed.com LinkedIn.com MBACareers.com Conference Personal Referral UBJobs.buffalo.edu Other
* Will you have a Bachelor's degree by the time of hire?
Yes No
* Are you eligible to work in the United States
yes no
* Are you a SUNY employee eligible for special consideration as a result of retrenchment?
Yes No
UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at diversity@buffalo.edu or by phone 716-645-2266.
#J-18808-Ljbffr