Calculated Hire is hiring: Administrative Assistant in Atlanta

Overview

Administrative Assistant – Early Career Talent Office (Technology Organization)

3 Year Contract • Hybrid • Atlanta, GA 30308

About the role:

Our client in the utility space is searching for a highly motivated Administrative Assistant to join their Early Career Talent Office in the Technology Organization. This is a dynamic role that combines executive support, event planning, vendor coordination, and communications to help us deliver programs that shape the future of our workforce.

Responsibilities

• Manage calendars, travel, and expense tracking.
• Create and proof executive-level PowerPoint presentations and professional communications for senior officers.
• Plan and coordinate events—including lodging, catering, transportation, and meeting space.
• Interface with vendors to secure proposals and manage services.
• Partner with HR to support recruiting, onboarding, and compliance processes.
• Support campus recruiting events at local universities.
• Create and manage program social media content and maintain departmental SharePoint.
• Track documentation, volunteer information, meeting minutes, and action items.
• Develop surveys, gather feedback, and help track/report program KPIs.
• Handle confidential intern and program data with professionalism and discretion.

Qualifications

• Proven experience supporting leaders at multiple levels.
• Strong Microsoft Office skills with advanced PowerPoint expertise.
• Event planning experience, including vendor coordination and logistics.
• Excellent communication skills—verbal, written, and presentation.
• Strong organizational abilities with high attention to detail.
• Proactive problem-solver with sound business judgment.
• Comfortable interacting with interns, managers, executives, and external partners.
• Professional presence and a heart for serving early career talent.

Why Join Us?

• This is more than an administrative role—you’ll play a critical part in programs that attract, develop, and support the next generation of technology talent. You’ll gain exposure to leaders across the organization, work on high-visibility projects, and help shape the future of our workforce.
• The Administrative Assistant will perform administrative and office support activities for multiple professionals, including managers, managing directors, and partners. The role will also include fielding telephone calls, receiving and directing visitors, filing, scanning, copying, and placing meal orders. Strong calendar management, travel arrangements, and proficiency with software (word processing, spreadsheets, databases, and presentation software) are required. The ability to learn tasks quickly, pay attention to detail, and keep up with a fast-paced environment is essential. A proactive problem-solving approach and professional-level verbal and written communication skills are expected.

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