Administrative Assistant Job at Nemacolin in Farmington Township

Description

As an Administrative Assistant, you will be responsible for developing an environment that creates excitement for internal and external guests and for assisting the Executive Office. This role provides clerical support and maintains correspondence files, inventories of office supplies, assigned projects, and spreadsheets. The Administrative Assistant also supports the General Manager of Private Homes by handling administrative details, using good judgment, and balancing multiple priorities with strong written and verbal communication.

Essential Functions

• Deliver internal and external guest service the Nemacolin way. Go above and beyond for associates or guests.
• Maintain office administrative duties: answer phones; make travel arrangements and reservations; schedule appointments; greet visitors; compose and send correspondence; record minutes; sort, prepare, and prioritize mail; maintain files; ensure effective preparation of materials and management of schedules.
• Process donation requests in a timely manner; manage donations archive, check requests, and gift certificates.
• Place amenity orders for VIP guests.
• Purchase supplies and items needed by departments, authorizing purchase orders within guidelines for timely procurement.
• Occasionally manage small projects and coordinate materials.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects often with deadline pressures.
• Use required office equipment effectively and efficiently.
• Maintain excellent attention to detail and ability to multitask in high-pressure situations.
• Compose, type, route, and file correspondence.
• Communicate effectively and professionally with external contacts and all levels of associates.
• Work under high-pressure situations and maintain confidentiality.
• Demonstrate expert-level communication skills—professional written and verbal.
• Able to review and comprehend necessary documentation.
• Demonstrate expertise in various computer applications and programs.
• Demonstrate independent and advanced decision-making for complex problems using critical thinking, analysis, and problem-solving.
• Exhibit outstanding time-management skills with the ability to accomplish multiple tasks and priorities; execute short-term and long-term projects requiring collaboration.
• Handle confidential information with discretion and tact.
• Expert level in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Other duties as assigned.

Knowledge, Skills, And Abilities Required

• Bachelor’s Degree preferred.
• Ability to complete skill testing with near-perfect scores.
• Knowledge of and ability to operate Microsoft Office Programs—Word, Excel, PowerPoint, etc.
• Ability to perform basic mathematical functions.
• Ability to transcribe dictation to typed copy.
• Initiates, follows up on, and completes assignments and special projects independently.
• Ability to perform effectively in a fast-paced environment.
• Strong organizational skills.
• Ability to effectively perform multiple tasks.
• Ability to interface professionally with business contacts and customers.
• Understanding of the hospitality industry is helpful.
• Demonstrates interpersonal sound judgment and decision-making in directing administrative tasks, using discretion when necessary, and understanding potential impact on the department.

These skills and abilities are typically acquired through the completion of a bachelor’s degree or equivalent, as well as a minimum of five years of experience in a secretarial or administrative capacity. Four years of experience in an executive assistant capacity preferred.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Hospitality