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Inside Higher Ed

Administrative Assistant Job at Inside Higher Ed in Orlando

Inside Higher Ed, Orlando, FL, United States, 32885

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General Position Description

Position Number: SE0371.00000

Position Title: Administrative Assistant

Job Type: Staff

FT/PT: Full-Time

Employee Class Description: C2-Staff (ed. support)

General Position Description: Responsible for providing routine to moderate level administrative duties to ensure the smooth, efficient, and professional operation of the department. Serves as the primary point of contact and resource for faculty, staff, and students, offering expertise in resolving issues, addressing concerns, and responding to requests. Acts as a liaison between departmental personnel and leadership.

Flexible Work Arrangement: Fully On-site — Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate.

Grade: 2022

Exemption Status: Non-Exempt

Posting Number: S3538P

Location(s): Orlando, FL 32811 - West Campus

Number Of Vacancies: 1

Posting Start Date: 09/26/2025

Posting End Date: 10/06/2025

Open Until Filled: No

Salary Range: $34,780

Summary of Job Functions:

  • Provides administrative and clerical support to ensure efficient operation execution of routine departmental functions. Maintains and organizes records related to students, faculty, programs, and departmental activities.
  • Coordinates with other academic divisions to ensure room scheduling, required equipment, facilities utilization, and documentation processing.
  • Supports the administrator in maintaining and monitoring departmental budgets and expenditures, including but not limited to preparation, analysis, and research as needed.
  • Coordinates travel arrangements for department administrators; prepares and processes expense reports for departmental travel and monitor expenditures.
  • Supports department staff by managing calendars, scheduling meetings, handling basic correspondence, and helping with routine paperwork and forms. Ensures documents are completed and shared with others on time.
  • Coordinates internal and external events and activities by arranging necessary facilities, staffing, and scheduling, while preparing written materials such as procedural manuals, instructional documents, and promotional content.
  • Generates various reports and documentation by researching, compiling, and analyzing data to support supervisor in organizational functions and decision-making.
  • Communicates and enforces organizational policies and procedures, manages unique requests, and provides ongoing support to internal and external stakeholders.
  • Answers incoming telephone calls for the department, answers questions, resolves issues, take messages or forwards calls to the appropriate person or department.
  • May support supervisor with faculty and staff hiring processes, onboarding, and payment processing.
  • Performs other related duties as assigned.

Working Conditions and Requirements:

  • Drivers License Requirement: Not Applicable
  • Required Minimum Education: High school diploma or general education degree (GED)
  • Other Required Qualifications: Two (2) years of experience related to the essential job functions
  • Preferred Type Of Experience: Progressively responsible experience involving staff assistance and clerical work
  • Knowledge, Skills And Abilities: Knowledge of the principles and practices of office administration; knowledge of event coordination and/or training and development; skill in the use of personal computers and general office software; excellent customer service and interpersonal skills; ability to communicate effectively orally and in writing; ability to take initiative and work with limited supervision; ability to think through problems and seek solutions; ability to conduct research, make recommendations, and prepare reports and spreadsheets

General Working Conditions: This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment. Typical physical and cognitive demands are described in the posting. The College provides reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industries: Online Audio and Video Media

References: Referrals increase your chances of interviewing at Inside Higher Ed by 2x

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