Insight Global is hiring: Administrative Assistant in California

DGW-23fd8a0f-93f7-4b8a-addf-cc1fcf512648

Pay Rate

$27 - $34 (hourly estimate)

Overview

Insight Global is hiring for an onsite Office Administrator / Manager to join an owner-operator real estate firm based in Beverly Hills, CA.

Founded by two lifelong friends with deep roots in commercial real estate (CRE), our client's firm has been a trusted name in the industry for over 40 years. With a core presence in Las Vegas and operations extending to Los Angeles and Beverly Hills, our client specializes in student housing, self-storage, multifamily, and other commercial assets. Our team is tight-knit, with long-tenured staff and a collaborative, easy-going culture. We’re seeking a versatile and proactive Administrative Assistant / Office Manager to support our Beverly Hills office. This role is a hybrid of corporate administrative duties and personal assistance for the owners, requiring someone who thrives in a dynamic environment and can wear many hats. This is not a traditional Executive Assistant role—it’s more hands-on, flexible, and grounded in day-to-day operations. The ideal candidate is resourceful, trustworthy, and eager to jump in wherever needed.

Responsibilities

• Coordinate meetings, Zoom/Teams calls, and manage calendars
• Prepare and clean up documents, spreadsheets, and proposals
• Liaise with escrow and other third parties as needed
• Maintain office supplies and equipment (e.g., troubleshoot scanner issues)
• Provide general support to operations and accounting teams
• Assist with ad hoc tasks across departments
• Schedule and book corporate travel for owners or other team members as needed
• Coordinate Uber pickups and vehicle servicing related to traveling (travel expenses)

Required Skills & Experience

• Must have a HS Diploma or GED completed; higher education is highly preferred
• Must have office administration, executive assistance, or related professional experience
• Strong multitasking and prioritization skills
• Excellent problem-solving and critical thinking abilities
• High level of trustworthiness and discretion
• Comfortable working independently and taking initiative
• Approachable, easy-going personality

Nice to Have Skills & Experience

• Experience in commercial real estate or related industries
• Familiarity with the ebbs and flows of CRE operations
• Prior experience supporting executives or business owners

Benefits

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.