Administrative Assistant Job at Oceaneering in Houston

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

Provides comprehensive administrative support to multiple managers, ensuring smooth day-to-day business operations.

Location

Requires daily onsite attendance; this is not a remote-work position.

Responsibilities

• Assist with various administrative tasks to include general clerical duties.
• PeopleSoft weekly reporting and input of timesheets for managers & employees.
• Create and maintain organizational charts and flowcharts.
• Assist staff with travel arrangements.
• Process expense reports.
• Reconcile/maintain company credit card statements.
• Coordinate and arrange meetings and presentations, prepare agenda, reserve and prepare facilities.
• Define tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.
• Archive and retrieve crucial audit documents.
• Onboard newly hired employees.
• Create and track meeting minutes.
• Create requisitions as needed to meet the needs of the manufacturing group.
• Other duties as required.

Qualifications

REQUIRED

• Minimum 3 years’ experience in an administrative assistant role.
• Minimum 1 year experience with MRP or ERP system.
• Experience with Microsoft Office (Word, Excel, PowerPoint, etc.).

DESIRED

• Experience with PeopleSoft.
• Previous knowledge of High Jump a plus.

Knowledge, Skills, Abilities, and Other Characteristics

• Builds relationships with people whose assistance, cooperation, and support may be needed.
• Provides/develops appropriate documentation to track progress of a project.
• Anticipates and prepares for upcoming events ensuring adequate resources are available.
• Skill to effectively organize information to meet operational needs and desired outcomes.
• Ability to establish and maintain cooperative working relationships.

Additional Information

PAY, BENEFITS AND WORK SCHEDULE: We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and , Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program.

Manufactured Products

Our Manufactured Products group offers several world-class global manufacturing facilities serving multiple industries including energy, material handling, and entertainment ride systems. We have decades of experience in engineering, design, testing and qualification of hardware for any specification, including subsea umbilicals, junction plates, distribution units, termination assemblies, clamps, flanges, and more. For the material handling industry, we produce safe, reliable, and flexible mobile robotics solutions. For the entertainment industry, we deliver innovative ride systems engineering and automated people mover vehicles.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or other non-merit factors.

How To Apply

Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.