Dartmouth College is hiring: Administrative Assistant. in Hanover

Overview

Position Title: Administrative Assistant

Location: Hanover, NH 03755

Posting date: 09/29/2025

Closing date: Open Until Filled

Employment: Regular Full Time, 40 hours/week, 8:30 am – 5:00 pm, onsite only

Position Purpose: To ensure the smooth and efficient operation of the Guarini Institute. The role will require coordinating and performing a wide variety of administrative and programmatic support functions for the Guarini Institute, and Off-Campus Program faculty directors that will increase office efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the office and off-campus program offerings.

Responsibilities

• Office Management: serve as the first point of contact for the Guarini Institute; manage communications via phone, email, and in person; oversee office space operations; manage the calendar and events; track deadlines; prepare and follow up for meetings and programs; schedule meetings and reserve spaces; take minutes and disseminate information; manage supplies and AV setup.
• Outreach and Communication: develop and implement outreach to internal and external constituents; assist in preparing communications materials; manage the Guarini Institute website and social media accounts; support campus events; update campus partners on enrollments and updates.
• Program Support: assist with communications and reports; maintain off-campus program enrollments, rosters, waitlists, and withdrawals; assist in organizing campus visitors; manage record systems (Terra Dotta, Banner, Data Warehouse); support application review processes and coordinate with faculty on reviews; schedule faculty meetings with students during application and orientation phases.
• Other duties: demonstrate commitment to diversity, inclusion, and cultural awareness; perform other duties as assigned.

Qualifications

• Education: Associates or equivalent combination of education and experience.
• Experience: 2 – 3 years of administrative experience with increasing levels of autonomy and responsibility.
• Skills, Knowledge, and Abilities:
  • In-depth knowledge of office procedures
  • Ability to interact effectively with students, staff, faculty, and foreign institutions
  • Ability to work independently and as part of a team
  • Excellent organizational and project management skills; multitasking ability
  • Problem-solving, decision-making, and troubleshooting skills
  • Proficiency in Microsoft Office; familiarity with databases and electronic communications; willingness to learn new systems
  • Strong writing and proofreading skills
  • Ability to learn to update web pages and manage social media postings
  • Detail-oriented with high accuracy
  • Strong interpersonal and communication skills across constituencies on and off campus
  • Tact, professionalism, and handling of sensitive information
• Preferred: Experience in an academic environment

Department Contacts

Recruitment inquiries: Megan Wood

Phone: 603-646-1202

Equal Opportunity

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include criminal background checks, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications. Results must be acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant. Background check information will be used in a confidential, non-discriminatory manner.

Policies

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products are prohibited in all facilities, grounds, vehicles, or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, see the policy at https://policies.dartmouth.edu/policy/tobacco-free-policy