Job Title
Receptionist – Aston Carter
We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist. This role requires managing front desk operations and supporting administrative tasks. The ideal candidate will have strong communication skills and the ability to work independently and collaboratively.
Responsibilities
- Answer the switchboard and greet visitors with professionalism and courtesy.
- Open, stamp, distribute, and copy incoming mail; prepare and manage outgoing mail (UPS/FedEx).
- Maintain job files, purchase orders, and accounts payable (A/P) files; process A/P by matching, coding, and data entry.
- Prepare A/P checks for mailing and organize A/P invoices for filing after payment.
- Maintain records of accounts payable and prepare weekly timesheets for payroll processing.
- Maximize office productivity by utilizing appropriate software applications.
- Maintain contact with customers and vendors to ensure smooth communication.
- Keep accurate records of vendor Form W-9s and Certificates of Insurance.
- Manage office equipment inventory, leases, and maintenance schedules.
- Schedule and monitor office janitorial services and maintain adequate supplies.
- Promote a harmonious, teamwork-oriented atmosphere with coworkers.
- Research and develop resources to create efficient workflow processes.
- Type letters, reports, and forms; establish uniform correspondence procedures.
- Produce regular activity documentation to aid executive decision-making.
- Perform special projects as directed.
Essential Skills
- Associate’s degree (A.A.) or equivalent from a two-year college or technical school; or six months to one year of related experience and/or training.
- Proficiency in Microsoft Office Suite (Word, Excel) and Internet applications.
- Strong verbal and written communication skills; ability to speak before groups and draft professional correspondence.
- Ability to read and interpret documents such as safety rules, operating instructions, and procedural manuals.
- Problem-solving skills with the ability to interpret written, oral, diagram, or schedule instructions.
- Familiarity with mathematical concepts such as fractions, percentages, ratios, and basic geometry.
Additional Skills & Qualifications
- Experience with accounts payable and payroll processes, including invoice coding, check preparation, and timesheet submission.
- Strong organizational and multitasking abilities.
- Familiarity with vendor compliance requirements, including W-9 forms and Certificates of Insurance.
- Ability to manage office equipment inventory, leases, and service schedules.
- Experience in front desk operations, including switchboard management and visitor reception.
- Skilled in handling mail logistics and shipping procedures (UPS, FedEx).
- Discretion and professionalism in handling confidential information.
Work Environment
This position is based in an office setting. The employee will frequently be required to sit, talk, or hear; may occasionally stand, walk, climb, balance, stoop, kneel, crouch, or crawl. The role may require lifting and/or moving up to 50 pounds. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions.
Job Type & Location
Permanent direct placement; fully onsite in Wendell, NC.
Pay and Benefits
Pay range: $41,600/year. Benefits include comprehensive health, dental, and vision insurance; 401(k) retirement plan with employer contributions; and short-term/long-term disability insurance.
Application Deadline
This position is anticipated to close on Sep 30, 2025.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. We specialize in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions. We serve many Fortune 500 companies with offices worldwide and are proud to be a ClearlyRated Best of Staffing double diamond winner for client and talent service. We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you require a reasonable accommodation during the application or interview process due to a disability, please email astoncarteraccommodation@astoncarter.com for assistance.