Receptionist Job at Huntsvilleschooldistrict in Casa Grande

Position: Receptionist
Location: District Wide – As Assigned
Reports To: Site Principal or Designee

Job Goal: To assist the Principal in maintaining a positive environment for all staff, students, and parents through effective customer services.

Qualifications:

• High School Diploma or GED
• Experience with various Office software such as Word and Excel
• Ability to learn software applications quickly and efficiently
• Effective organizational skills
• Ability to work with staff, teachers, students, and parents at various educational levels
• Proficient communicator with excellent interpersonal skills in dealing with all levels of district staff and with a diverse community
• Ability to work in a team atmosphere
• Ability to use constructive techniques to resolve issues
• Ability to work independently

Skills:

• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in individual and group problem-solving situations.
• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; responds to requests for service and assistance; meets commitments.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team environment; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
• Quality - Demonstrates accuracy and desire for thoroughness; looks for ways to improve and promote quality; monitors own work to ensure quality while being proactive.
• Quantity - Meets productivity standards; completes work in a timely manner; strives to increase productivity; works at moderate to accelerated pace.
• Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines, adheres to OSHA regulations and guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate personnel with an alternate plan.

Responsibilities:

• Perform general clerical duties as requested.
• Exhibits patience, courtesy, and tact when dealing with others.
• Answers telephone to provide information, take messages, or transfer calls.
• Responsible for assisting with attendance records, withdrawal information, personal student information, and other mandated data for all student populations both electronically and manually.
• Assemble data information for Site Principal as needed.
• Greets visitors to school, determines nature of business, and directs visitors to destination.

Terms of Employment:

• 12-month contract, Hourly/Non-Exempt position under FLSA. Placement on Classified salary schedule dependent upon education and experience
• Benefits – All approved benefits for Classified Employees
• Must pass Department of Public Safety Fingerprint clearance check.
• Must be United States citizen or have valid work visa at date of hire with the ability to maintain. All changes in visa status must be reported to Human Resources immediately. Photo identification and work visa, (if necessary), will be needed for fingerprint clearance card and I-9 documentation prior to first day of work.

Evaluation:

Performance of this position will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Classified Personnel.

Required Documentation:

• Proof of Mumps, Measles, and Rubella, (MMR) vaccination.
• Valid government-issued identification or current work visa with expiration date.
• Unofficial copies of transcripts will be accepted with applications, official transcripts will be due upon job offer.