HR Representative Job at Rutgers University in New Brunswick

Overview

Rutgers, The State University of New Jersey, is seeking an HR Representative for the Talent Acquisition department in University Human Resources. This position is within the onboarding team and guides new hires through a seamless and supportive transition into Rutgers, fostering a sense of belonging and empowerment from day one. This role offers the opportunity to play a crucial part in shaping the employee experience, promoting engagement, and contributing to Rutgers’ reputation as one of the best large employers in America through effective onboarding practices.

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. Rutgers is committed to a safe, diverse, and respectful workplace environment, creating employment opportunities for military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Human Resources (UHR) supports the Rutgers mission and aims to attract, retain, and develop diverse and highly skilled top talent.

Responsibilities

• Coordinates onboarding tasks with new hires including obtaining necessary documents for the new personnel file and administer Form I-9s.
• Coordinates pre-employment screenings including a background check, medical exam, and other screenings according to University hiring policies and processes.
• Maintains communication with applicants and hiring departments.
• Provides guidance to hiring departments and applicants regarding pre-employment screenings and onboarding policies and processes.
• Updates records in the Applicant Tracking System and other systems.

Qualifications

Minimum Education and Experience

• Bachelor’s degree or an equivalent combination of education and/or experience.

Required Knowledge, Skills, and Abilities

• Ability to work independently in a fast-paced, changing environment.
• Overall problem-solving, decision-making, and time management skills.
• Customer focused and team oriented.
• Strong attention to detail.
• Proficiency in Microsoft Office suite.
• Ability to understand Applicant Tracking Systems.

Preferred Qualifications

• Bachelor’s Degree in Human Resources or related field.
• Experience in talent acquisition, recruitment, staffing, onboarding, policy consultation and advisement, training, and compliance with applicable federal and state employment laws. Experience in higher education.
• Experience in a labor environment.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

Terms and Conditions

FLSA: Nonexempt

Salary Details: $43,857

Terms of Appointment: Temporary Staff Appointment - Salaried 12 Month

Posting Details

Posting Open Date: 09/23/2025

Posting Close Date: Open Until Filled

Special Instructions to Applicants: Regional Campus; Home Location Campus; City: New Brunswick; State: NJ

Recruitment/Posting Information

Posting Number: 25TM0383

Department: UHR - Talent Acquisition

Position Information: Recruitment/Posting Title HR Representative

Working Hours: 40 hours per week; Daily Work Shift: Standard

Location: Rutgers University-New Brunswick

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree, or an equivalent combination of education and/or experience?

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

In compliance with equal employment opportunity, Rutgers provides opportunities without discrimination. For additional information please see the Non-Discrimination Statement.

Affirmative Action/Equal Employment Opportunity Statement: It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of protected status. For additional information please see the Non-Discrimination Statement at http://uhr.rutgers.edu/non-discrimination-statement

Pre-employment Screenings: All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization requirements may apply. Please speak with the hiring manager to determine applicable policies. Failure to provide required information or obtain exemptions may result in offer rescission or disciplinary action.

Posting Details: Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, contact the university for assistance. For technical help with the applicant tracking system, contact the ROCS Help Desk.

Affirmative Action and Diversity

Rutgers University is committed to diversity and inclusion on its campuses.