Executive Assistant Job at Blue Chip Talent in New York

Blue Chip Talent, in partnership with a financial services organization, is seeking a skilled Executive Assistant. This role is responsible for managing complex calendars, coordinating travel, and providing proactive support to senior executives in a dynamic, fast-paced environment.

Job Duties

• Manage and prioritize complex calendars for multiple senior executives
• Coordinate domestic and occasional international travel arrangements
• Schedule, prepare for, and support meetings across multiple time zones
• Assist with department-wide communications and executive presentations
• Run in-office errands and support on-site logistical needs
• Act as a gatekeeper while maintaining professionalism and discretion
• Liaise with administrative teams in other locations to ensure alignment
• Provide occasional after-hours support as executive needs arise

Skills & Experience Required:

• 6–8 years of experience supporting C-level or senior executives
• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Strong background in calendar management and executive travel coordination
• Familiarity with professional email communication and presentation prep
• Physically mobile with ability to run errands around the office
• Availability for core business hours with some flexibility for early/late meetings
• Bachelor's degree or equivalent professional experience

Desired:

• Exposure to Workday
• Experience in financial services or similarly fast-paced industries
• Familiarity with New York City public transportation and commuter logistics
• Prior success in highly collaborative, bi-coastal team environments

We are an Equal Opportunity Employer (EOE) that values merit-based recruitment centered around technical ability, skillset, and alignment with our employing partners.