Executive Assistant Job at DYADlaw, P.C. in Vista

Overview

Do you excel at managing an executive’s time, communication, and initiatives with discretion and precision? Join a company doing good in the world, supporting growth, pivots, and new ventures in real time. As the Executive Assistant at DYAD Law, you will play a pivotal role in supporting the CEO through rapid growth, cross-border operations, and high-profile client engagements.

Are you?

A STRONG COMMUNICATOR AND A BRIDGE FOR COMMUNICATION. You safeguard sensitive matters with discretion, build trust with the CEO, and ensure communications are clear, professional, and aligned to diverse audiences.

THICK-SKINNED WITH HIGH EMOTIONAL INTELLIGENCE. You can work effectively with the CEO’s direct communication style, remain composed under pressure, and not take feedback personally.

COMMITTED TO CONFIDENTIALITY AND PROFESSIONALISM. You can handle immigration cases, business growth plans, and high-profile client information with discretion, safeguarding sensitive matters.

Responsibilities

Essential duties may include:

Within the first 30-60 days:

• Learn DYAD’s services, clients, market position, mission, and operations; support the CEO’s evolving role; gain exposure to upcoming ventures.
• Build trust with the CEO and leadership; learn communication and decision-making styles; partner with the Business Manager to align priorities and scheduling.
• Begin managing the CEO’s calendar and filtering communications with oversight; gain fluency in tools and begin building immigration case knowledge.

Within the next 3-5 months and ongoing:

• Independently manage the CEO’s schedule and communications; support planning sessions; participate in leadership meetings; build trusted relationships through professional correspondence.
• Learn DYAD’s legal workflows; assist with projects; strengthen leadership partnerships and build cultural awareness to support company goals.

Within the next 6-9 months and ongoing:

• Prepare and manage quarterly and half-year state-of-the-union meetings, including agenda development and follow-up tracking.
• Expand ability to hold the CEO accountable on deadlines and follow-ups; ensure projects and OKRs progress amid changing priorities.
• Thrive in a fast-paced, entrepreneurial environment; flex between structured planning and rapid pivots; help the CEO stay focused on high-value priorities.

Within the next 9-12 months and ongoing:

• Become fully integrated as the CEO’s right hand, anticipating needs and ensuring priorities, projects, and new ventures are supported seamlessly.
• Refine workflows with the CEO’s productivity coach regarding calendar, email, and phone management.
• Attend a performance review to reflect on successes and opportunities, while discussing capacity and alignment with broader support across the business.

Education, Skills & Experience

• 5+ years of professional administrative and/or operational experience, including at least 2+ years as an Executive Assistant supporting C-level executives in fast-paced, high-growth environments; proven success through periods of rapid change.
• Fluent in Spanish with strong cultural fluency in Mexican contexts to support cross-border teams, immigration-related matters, and international travel.
• Proven ability to manage executive calendars, coordinate meetings and travel, triage email and phone communications, and safeguard confidentiality with foresight and precision.
• Proven ability to conduct weekly reviews, prepare agendas, track action items, and follow up with leaders to ensure deadlines are met.
• Exceptional written and verbal communication skills; able to filter, adapt, and refine the CEO’s message for different audiences and goals.
• Discretion in handling confidential and high-profile information such as immigration cases, legal documents, and sensitive client matters.
• Thick-skinned, emotionally intelligent, and composed under pressure; able to thrive under a direct leadership style and shifting priorities.
• Highly organized, detail-oriented, and proactive in anticipating priorities; capable of adjusting schedules dynamically to keep projects moving forward.
• Technically proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable navigating Mac and PC ecosystems and various productivity tools.
• Experience in high-profile, large, or complex organizations where discretion and adaptability were essential (highly preferred).
• Experience supporting executives through rapid growth, pivots, or organizational shifts; ability to provide structure without rigidity.
• Experience with event planning and project coordination, including vendors, logistics, budgets, and deadlines for executive-level events (highly preferred).
• Strong interest in continuous learning; openness to attending conferences and expanding knowledge in immigration basics or other evolving business needs (required).
• Familiarity with legal/immigration processes or certifications in executive support is a plus.

Working Environment, Compensation, and Benefits

Working Environment: Salaried-exempt role with an expected workload of 40–45 hours per week.

85% remote with quarterly travel to Vista, CA headquarters and 3–4 annual trips to Hermosillo, MX office.

Compensation range: $75,000 - $95,000 annually based on skillset and experience.

Health: 100% health coverage (Medical, Dental, Vision) for employees and dependents, with Healthcare FSA and Dependent Care FSA.

Well-Being: Paid time off, paid holidays, sick time, Employee Assistance.

Financial Wellness: 401(k) with company match, Basic Life and AD&D, Short-term and Long-term Disability.

Who We Are

At DYAD Law, we lead with purpose. Our mission is to help people, whether guiding clients through their immigration journey or supporting our team’s personal and professional growth. We don’t take on work that causes harm; we focus on empowering individuals to pursue their version of the American dream. We value positivity, compassion, and progress, and we’re intentional about creating a supportive workplace. Everyone’s journey is different, and whether yours grows with us or beyond, we want to remain lifelong fans of each other.