Fox Factory is hiring: Office Operations Assistant in Scotts Valley

Office Operations Assistant – Fox Factory

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Position Summary
The Office Operations Assistant plays a major role in ensuring the smooth and efficient operation of our facilities. This role will be responsible for coordinating various aspects of day-to-day operations of facilities including reception, facilities coordination, shared supplies coordination, and shared shipping and receiving functions of the location. This position requires a proactive individual with excellent communication skills and the ability to handle multiple tasks simultaneously. This role will work closely with various departments, assist site EHS and site HRBP, and coordinate with external vendors to ensure the seamless operation of our facilities.

Position Responsibilities

• Collaborate with Director, Operations and Fulfillment and site EHS to coordinate routine maintenance activities to ensure the facility is well-maintained and operational.
• Collaborate with Director, Operations and Fulfillment and site EHS to coordinate vendors and contractors for repairs and improvements.
• Conduct regular inspections with site EHS to identify and address any maintenance issues promptly.
• Shared reception duties; enforce visitor registration procedures.
• Answer, screen, and forward incoming phone calls while providing basic information when needed.
• Coordinate loading dock and shipping/receiving transactions and documentation.
• Coordinate shipping and receiving functions including PO process and Oracle process.
• Inspect and verify incoming shipments for accuracy and quality.
• Assist site EHS to coordinate with service providers for water, electricity, internet, and other essential services.
• Assist site EHS and site HRBP with inspecting plant facilities to determine repairs, replacement, or improvements required.
• Maintain inventory of office supplies, snacks, ensuring their availability.
• Responsible for creating spreadsheets and spending budgets for office supplies.
• Perform other duties as needed.

Knowledge, Skills, or Abilities Required

• Knowledge of Production and Processing.
• Ability to analyze and problem-solve complex data and issues.
• Continual process improvement focus.
• Works closely with the EHS team to ensure compliance with all safety and security protocols.
• Maintains a safe and clean work environment by complying with procedures, rules, and regulations.

Position Qualifications

Education: High School Diploma or equivalent

Experience: 2-4 years of experience if office environment, administrative

Work Environment and Physical Requirements

• Office- Facilities Environment
• Ability to sit for long periods of time; walking for long periods
• Extensive phone usage
• May lift up to 50 lbs
• Vision abilities are required to validate and enter data on a computer
• Maintains a safe and clean work environment by complying with procedures, rules, and regulations

Disclaimer

This list does not represent all physical demands. Descriptions are representative of those that must be met by employees to successfully perform the essential functions of the job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the jobs’ essential functions.

Note: FOX provides equal employment opportunities for all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, gender identity, sexual orientation, marital status, religion, age, physical disability (including HIV and AIDS), mental disability, results of genetic testing, or service in the military, or any other characteristic protected by the laws or regulations of any jurisdiction in which we operate. We base all employment decisions – including recruitment, selection, training, compensation, benefits, discipline, promotions, transfers, layoffs, terminations, and social/recreational programs – on merit and the principles of equal employment opportunity.

Compensation Range: $23 - $30