Office Assistant North Hollywood Job at Volunteers of America Los Angeles in Bur

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation.

The Office Assistant provides general basic office support, and acts as the office receptionist and telephone screener when required. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and the general public.

Specific duties include:

• Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders, receiving goods, and tracking orders;
• Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications;
• Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding;
• Answer phones and take messages.
• Compute, record, and/or proofread data and other information, as directed;
• Limited data entry from compiled information/records;
• Other duties as may be needed to fulfill program requirements

Qualifications:

Requirements:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Proof at the time of hire
• TB clearance within 6 months prior
• Annual Influenza vaccination (between Aug 1 – Dec 1)
• Pertussis (whooping cough) and measles immunization
• Health screening at the time of employment
• Requires ability to interact with children in a busy environment including, but not limited to:
• Able to lift up to 50 lbs.
• Frequently kneel and squat
• Ability to move quickly

Education:

• Graduation from high school or equivalent.

Experience:

• 6 months of office and clerical experience

Preferred Qualifications:

• Bilingual in English and Spanish (written and verbal) desirable.

Essential Job Functions:

• Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders, receiving goods, and tracking orders
• Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications
• Compute, record, and/or proofread data and other information, as directed
• Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding
• Limited data entry from compiled information/records

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.