The Project/Construction Manager is responsible for the planning, implementation, and closeout of construction and/or relocation projects. Projects will be assigned based on workload, and may be grouped based on geography, client, or project type. This position will support the team direction and assist with the motivation of the team members. The Project/Construction Manager is expected to see all jobs to completion.
Responsibilities include assemblage of all team resources (internal and external), including project scoping, selection and management of consultants, design professionals, contractors, vendors and inter-departmental support. Scope of work to be managed will incorporate all project components including design, furniture, move management, construction, telecommunications, information technology, audio-visual and security systems. Project Manager will be responsible for contract management (consultant, contractor and vendor), financial management (including budget preparations and cost tracking), and performance management (including planning, scheduling, implementation, status reporting and client satisfaction). The Project Manager will act as the primary interface with outside clients and stakeholders, including third-party engineering companies, involved in projects.
Duties and Responsibilities include, but are not limited to the following:
- Develop and manage project budgets and scope changes
- Track and report project anticipated costs
- Identify potential budget problems and ensure budgets are met
- Prepare project schedules
- Ensure milestones are identified, tracked and communicated to all team members and that scope changes, and other issues affecting projects, are identified and managed
- Prepare scope documents and proposals that identify project objectives, scope of work, resources, project team roles, budgets, schedules, assumptions, risks and constraints
- Track invoicing including the ensuring of timely, accurate, and compliant turnaround of invoice approvals, dispute resolution, change order negotiation and issuance
- Assist in the preparation of consultant, contractor, and vendor contracts and purchase orders - ensuring complete, enforceable scopes of services, terms and conditions, costs, and payment processes
- Ensure that project teams meet all procedural requirements for code, safety permitting and audit compliance
- Chair regularly-scheduled project team meetings for all projects; prepare and track meeting minutes and action item lists
- Provide timely and continual communication to customers
- Provide feedback to the other Project Managers, Facility Managers, and Move Managers on consultant/vendor performance, project issues, new resources and opportunities for continual improvement
- Exercise discretion and judgment when managing the projects and daily tasks, and working with clients, customers and the project team
- Strong leadership skills, must be able to create and manage a productive and effective team environment
- On site coordination with contractors, consultants and vendors
· Regular visits to job sites and daily reporting via Raken.
· Act as on-site client representative to manage workflow and builder coordination.
· Coordinate scheduling of special inspections and be responsible for maintaining copies of inspection reports and logs.
· Review builders’ safety plan, JHA’s, and stop any unsafe work practices.
REQUIRED QUALIFICATIONS:
- Bachelor’s degree in construction management, architecture, engineering or comparable experience
- Certified Construction Manager (CCM) or Certified Facility Manager (CFM) preferred
- Minimum of five years of project management experience
- Ten years of experience in the fields of general contracting, construction management, relocation planning, facility management or architectural design
- At least three years experience in an in-house Facilities Management environment desired
- Specific experience in large-scale tenant improvement and/or mechanical / electrical systems projects
- Experience in large-scale manufacturing and related processes
- Strong project management and organizational skills; participatory management style desired
- Excellent verbal and written communication skills; along with financial and leadership skills
- Proficiency in contract assemblage and administration, automated project scheduling and spreadsheet applications
- Proficiency in Microsoft Office and Microsoft Project; AutoCAD experience a plus
- Ability to manage deadlines
- Valid California Driver's License
- Valid California registered vehicle
- Current automobile insurance
- United States Citizen
GENERAL QUALIFICATIONS:
- Problem Solving - Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Uses reason
- Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback
- Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions
- Written Communication - Writes clearly and concisely; Edits work; Varies writing style to meet specific needs; Presents data effectively; Able to read and interpret written information
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives
- Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
- Language Ability - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence; Ability to speak effectively before groups of customers or employees of organization
- Math Ability - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
- Computer Skills - To perform this job successfully, an individual should have strong knowledge of the following: Office365 including SharePoint, Excel, Word, Project, PowerPoint, Outlook, along with Adobe Acrobat Pro, Bluebeam, and Procore
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.