University of Chicago
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Sr. Project Manager, CPD
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University of Chicago About The Department Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors and visitors. Job Summary Reporting to the Director of Construction Management, Director of Design and Project Management, or Assistant Director of Project Management, the Facilities Services Capital Project Delivery (CPD) Senior Project Manager is responsible for providing professional project management and leadership on important capital projects for the University. Responsibilities Works with limited guidance to manage the planning, design, and execution of major capital projects by providing project leadership, communication, coordination & conflict resolution to ensure project goals are met and client relationships are maintained. Manage a project portfolio that could range from a single large complex project to a program of smaller projects for university unit(s). Support Facilities Services and other University departments and units in pre-project planning activities, including annual capital improvement plans including assessments, programming/scope development, budget and schedule preparation, and identification of submittals & approval processes. Manage projects from initiation through final project construction completion and closeout. Manage and be responsible for project budget, schedule, and procurement processes, including but not limited to design and construction services. Drive progress of consultants to achieve expected functionality and qualitative and quantitative aspects of the design. Facilitate timely decisions, consulting with CPD leadership and campus representatives, to report progress and issues impacting the project goals to stakeholders. Take responsibility for timely and comprehensive communications with all project stakeholders and the larger University community. Ensure timely review of contract documents throughout all phases of the project, including building code compliance and accessibility reviews to avoid delays to the project. Ensure that stakeholder comments are provided, documented and are responded to, and that resolutions of the comments are incorporated into the projects. Facilitate Departmental and University approvals at each design milestone and as required during construction. Advocate with integrity for the University in contract negotiations. Review and approve design and construction contracts, changes, technical service contracts, GMP submittals, bid documents, pay applications, in accordance with University policies. Apply departmental project control processes and systems for consistency, to mitigate risks, and to assure compliance with policies, rules, and regulations as well as all applicable authorities having jurisdiction. Primary project liaison with campus, facility user groups, operations, and administration throughout a project to ensure timely input, manage expectations, resolve conflicts and facilitate decisions, deliver project on time and within budget and meet or exceed the programmatic and client goals for the project. Senior Project Managers are considered lead managers, in that they will be expected to set a positive example, provide technical support and mentorship to other Project Managers and/or Assistant Project Managers in addition to managing their own projects. Senior Project Managers will be expected to lead and /or contribute to various CPD program processes, process improvements, and initiatives on an ongoing and as needed basis. Continually communicate between the Capital Project Delivery Leadership team, the staff of Facilities Services including Operations and Maintenance, Finance and Business Services, and Campus Planning and Sustainability. Ensure client satisfaction by quality work and communication. Ensure that the project’s program objectives are met by: Encouraging strong user group involvement. Coordinate with Procurement and Legal Departments and CPD leadership in the preparation & negotiation of contracts. Develop and maintain master project schedules. Works independently to manage project planning process, defining the roles and responsibilities for the whole project team. Responsible for managing and maintaining project budget. Review programming process with inclusive of building infrastructure requirements, utilities, mechanical, electrical, plumbing systems. Facilitate and perform target value design during design and construction phases. Review plans and qualifications prepared by the Architect and Engineers for completeness, constructability, coordination of discipline, adherence to all University guidelines, quality, and regulatory agency requirements. Responsible for management of the permit process. Coordinate logistics and support plans. Ensure the maintainability and low life-cycle cost of projects by including operations and maintenance staff in the project team and developing a commissioning and turnover plan. Responsible for management of the construction process including: Kick off Meeting to establish expectations. Establishes and reviews project documentation, prepares weekly progress updates, and negotiates all additional services and contractors change order requests. Responsible for project close-out including: Managing the punch list. Leads the design and construction of spaces and buildings. Provides expertise in Facilities Project Delivery leading others to develop and recommend process improvements relating to their work on larger, complex facilities projects. Performs other related work as needed. Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline. Certifications: Preferred Qualifications: Bachelor’s degree or related degree in architecture, construction engineering, architectural engineering, or a construction related field. Experience: Ten years experience with project development for building design and construction/construction administration. Comprehensive understanding of project delivery methods gained through education and experience. Depth of understanding of design documentation and technical aspects of project development required at major milestones. Experienced with a range of project types including renovation and new construction. Familiarity with permit processes. Experience with construction practices and contracting procedures. Demonstrated ability to develop and manage project budgets during planning, design and construction. Demonstrated ability to manage preconstruction and construction project schedules. Demonstrated knowledge of contracts and managing projects to contract terms. Demonstrated oral and written communication skills appropriate to managing the flow of information in support of decision making. Certifications: Professional License. Preferred Competencies: Experience with higher education or related institutional, lab or research facilities. Experience with large programs of work and demonstrated ability to manage successfully. Ability to apply prior experience to the development of innovative solutions to problems in the design and construction process. Experience with the design and construction process for large, complex, building programs within demanding time and cost constraints. Demonstrated negotiation skills in a management role for high-profile projects. Demonstrated ability to manage large teams during programming, design, permitting, construction, and closeout. Strong supervision and management skills, with recognized ability to independently follow-up on project requirements and gain consensus from project stakeholders. Strong budget and financial management. Must be proactive and detail oriented. Familiarity with eBuilder, Microsoft Project, Excel, Word, PowerPoint, Bluebeam. Customer service oriented and ability to work well under pressure. Working Conditions: Ability to inspect architectural plans, keyboarding, bending, stooping to reach files, light lifting, standing. Ability to physically enter a construction site (climb a ladder) and visually inspect work in progress. Some travel may be required. Application Documents: Resume (required) Cover Letter (required) List of 3 References (required) Portfolio of 5 Projects showing range of experience (recommended) The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.
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Sr. Project Manager, CPD
role at
University of Chicago About The Department Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors and visitors. Job Summary Reporting to the Director of Construction Management, Director of Design and Project Management, or Assistant Director of Project Management, the Facilities Services Capital Project Delivery (CPD) Senior Project Manager is responsible for providing professional project management and leadership on important capital projects for the University. Responsibilities Works with limited guidance to manage the planning, design, and execution of major capital projects by providing project leadership, communication, coordination & conflict resolution to ensure project goals are met and client relationships are maintained. Manage a project portfolio that could range from a single large complex project to a program of smaller projects for university unit(s). Support Facilities Services and other University departments and units in pre-project planning activities, including annual capital improvement plans including assessments, programming/scope development, budget and schedule preparation, and identification of submittals & approval processes. Manage projects from initiation through final project construction completion and closeout. Manage and be responsible for project budget, schedule, and procurement processes, including but not limited to design and construction services. Drive progress of consultants to achieve expected functionality and qualitative and quantitative aspects of the design. Facilitate timely decisions, consulting with CPD leadership and campus representatives, to report progress and issues impacting the project goals to stakeholders. Take responsibility for timely and comprehensive communications with all project stakeholders and the larger University community. Ensure timely review of contract documents throughout all phases of the project, including building code compliance and accessibility reviews to avoid delays to the project. Ensure that stakeholder comments are provided, documented and are responded to, and that resolutions of the comments are incorporated into the projects. Facilitate Departmental and University approvals at each design milestone and as required during construction. Advocate with integrity for the University in contract negotiations. Review and approve design and construction contracts, changes, technical service contracts, GMP submittals, bid documents, pay applications, in accordance with University policies. Apply departmental project control processes and systems for consistency, to mitigate risks, and to assure compliance with policies, rules, and regulations as well as all applicable authorities having jurisdiction. Primary project liaison with campus, facility user groups, operations, and administration throughout a project to ensure timely input, manage expectations, resolve conflicts and facilitate decisions, deliver project on time and within budget and meet or exceed the programmatic and client goals for the project. Senior Project Managers are considered lead managers, in that they will be expected to set a positive example, provide technical support and mentorship to other Project Managers and/or Assistant Project Managers in addition to managing their own projects. Senior Project Managers will be expected to lead and /or contribute to various CPD program processes, process improvements, and initiatives on an ongoing and as needed basis. Continually communicate between the Capital Project Delivery Leadership team, the staff of Facilities Services including Operations and Maintenance, Finance and Business Services, and Campus Planning and Sustainability. Ensure client satisfaction by quality work and communication. Ensure that the project’s program objectives are met by: Encouraging strong user group involvement. Coordinate with Procurement and Legal Departments and CPD leadership in the preparation & negotiation of contracts. Develop and maintain master project schedules. Works independently to manage project planning process, defining the roles and responsibilities for the whole project team. Responsible for managing and maintaining project budget. Review programming process with inclusive of building infrastructure requirements, utilities, mechanical, electrical, plumbing systems. Facilitate and perform target value design during design and construction phases. Review plans and qualifications prepared by the Architect and Engineers for completeness, constructability, coordination of discipline, adherence to all University guidelines, quality, and regulatory agency requirements. Responsible for management of the permit process. Coordinate logistics and support plans. Ensure the maintainability and low life-cycle cost of projects by including operations and maintenance staff in the project team and developing a commissioning and turnover plan. Responsible for management of the construction process including: Kick off Meeting to establish expectations. Establishes and reviews project documentation, prepares weekly progress updates, and negotiates all additional services and contractors change order requests. Responsible for project close-out including: Managing the punch list. Leads the design and construction of spaces and buildings. Provides expertise in Facilities Project Delivery leading others to develop and recommend process improvements relating to their work on larger, complex facilities projects. Performs other related work as needed. Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline. Certifications: Preferred Qualifications: Bachelor’s degree or related degree in architecture, construction engineering, architectural engineering, or a construction related field. Experience: Ten years experience with project development for building design and construction/construction administration. Comprehensive understanding of project delivery methods gained through education and experience. Depth of understanding of design documentation and technical aspects of project development required at major milestones. Experienced with a range of project types including renovation and new construction. Familiarity with permit processes. Experience with construction practices and contracting procedures. Demonstrated ability to develop and manage project budgets during planning, design and construction. Demonstrated ability to manage preconstruction and construction project schedules. Demonstrated knowledge of contracts and managing projects to contract terms. Demonstrated oral and written communication skills appropriate to managing the flow of information in support of decision making. Certifications: Professional License. Preferred Competencies: Experience with higher education or related institutional, lab or research facilities. Experience with large programs of work and demonstrated ability to manage successfully. Ability to apply prior experience to the development of innovative solutions to problems in the design and construction process. Experience with the design and construction process for large, complex, building programs within demanding time and cost constraints. Demonstrated negotiation skills in a management role for high-profile projects. Demonstrated ability to manage large teams during programming, design, permitting, construction, and closeout. Strong supervision and management skills, with recognized ability to independently follow-up on project requirements and gain consensus from project stakeholders. Strong budget and financial management. Must be proactive and detail oriented. Familiarity with eBuilder, Microsoft Project, Excel, Word, PowerPoint, Bluebeam. Customer service oriented and ability to work well under pressure. Working Conditions: Ability to inspect architectural plans, keyboarding, bending, stooping to reach files, light lifting, standing. Ability to physically enter a construction site (climb a ladder) and visually inspect work in progress. Some travel may be required. Application Documents: Resume (required) Cover Letter (required) List of 3 References (required) Portfolio of 5 Projects showing range of experience (recommended) The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.
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