Visa
Sr. Executive Administrator, NA Visa Consulting and Analytics
Visa, San Francisco, California, United States, 94199
Overview
Sr. Executive Administrator, NA Visa Consulting and Analytics. Visa Consulting and Analytics (VCA) is the consulting arm of Visa, driving tangible, impactful results for clients. The role provides direct administrative support to the Senior Vice President, NA Visa Consulting & Analytics, as well as support to other leadership team members. The position handles highly confidential and critical information and requires a broad working knowledge of departmental and company policies and practices. This is a hybrid position. Expectation of days in the office will be confirmed by your Hiring Manager. Responsibilities
Calendar & Meeting Management: Proactively manage complex calendars and resolve scheduling conflicts for supported executives; organize and coordinate internal and external meetings, including large team events and expanded staff meetings; prepare meeting agendas, presentations, and manage shared team resources on intranet/portals. Travel & Expense Management: Coordinate complex domestic and international travel, including itineraries, visas, and logistics; prepare and submit expense reports using Visa’s software (SAP Concur); assist with other administrative processes and expense-related tasks as needed. Communication & Relationship Building: Engage effectively with client assistants and stakeholders to facilitate seamless communication; build relationships with executives, colleagues, and members of the Executive Administrator community at Visa; provide and receive constructive feedback, manage conflict professionally; draft and proofread communications and reports before they reach clients. Project & Event Coordination: Support key team initiatives as a project coordinator; organize logistics for team functions locally and abroad; propose innovative ideas and implement best practices for team collaboration and efficiency. Confidentiality & Professionalism: Handle sensitive and critical matters with discretion and professionalism; maintain high attention to detail and sound judgment; demonstrate initiative with minimal supervision. General Administrative Support: Provide dedicated administrative support to the SVP and 3-4 senior executives, prioritize project nuances, participate in onboarding of new team members, and assist with ongoing departmental tasks. Qualifications
Basic Qualifications: 2 years relevant work experience with a Bachelor's degree; OR 5 years relevant work experience. Preferred Qualifications: 3 or more years of experience supporting executives in fast-paced environments. Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and AI tools such as CoPilot and ChatGPT. Demonstrated ability to multi-task, prioritize, and manage complex assignments with strong attention to detail. Experience with executive-level calendar management, travel coordination, and expense reporting. Project management skills with the ability to coordinate large team events and initiatives. Strong verbal and written communication skills; ability to collaborate across diverse teams and functions. High professionalism, discretion, and experience handling confidential information. Highly organized self-starter who takes initiative and works well independently with minimal supervision. Ability to build relationships, understand broader organizational context, and get things done efficiently. Demonstrates strong judgment, customer service focus, and a collaborative team player mentality. Comfortable operating in a fluid environment with evolving priorities. Willingness to stay current with technologies and leverage tools—including AI—to drive efficiency and improve processes. Additional Information
Work Hours:
Varies upon the needs of the department. Travel Requirements:
This position requires travel 5-10% of the time. Mental/Physical Requirements:
Office setting; ability to sit/stand at a desk, communicate in person and by phone, and operate standard office equipment. Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will consider qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
#J-18808-Ljbffr
Sr. Executive Administrator, NA Visa Consulting and Analytics. Visa Consulting and Analytics (VCA) is the consulting arm of Visa, driving tangible, impactful results for clients. The role provides direct administrative support to the Senior Vice President, NA Visa Consulting & Analytics, as well as support to other leadership team members. The position handles highly confidential and critical information and requires a broad working knowledge of departmental and company policies and practices. This is a hybrid position. Expectation of days in the office will be confirmed by your Hiring Manager. Responsibilities
Calendar & Meeting Management: Proactively manage complex calendars and resolve scheduling conflicts for supported executives; organize and coordinate internal and external meetings, including large team events and expanded staff meetings; prepare meeting agendas, presentations, and manage shared team resources on intranet/portals. Travel & Expense Management: Coordinate complex domestic and international travel, including itineraries, visas, and logistics; prepare and submit expense reports using Visa’s software (SAP Concur); assist with other administrative processes and expense-related tasks as needed. Communication & Relationship Building: Engage effectively with client assistants and stakeholders to facilitate seamless communication; build relationships with executives, colleagues, and members of the Executive Administrator community at Visa; provide and receive constructive feedback, manage conflict professionally; draft and proofread communications and reports before they reach clients. Project & Event Coordination: Support key team initiatives as a project coordinator; organize logistics for team functions locally and abroad; propose innovative ideas and implement best practices for team collaboration and efficiency. Confidentiality & Professionalism: Handle sensitive and critical matters with discretion and professionalism; maintain high attention to detail and sound judgment; demonstrate initiative with minimal supervision. General Administrative Support: Provide dedicated administrative support to the SVP and 3-4 senior executives, prioritize project nuances, participate in onboarding of new team members, and assist with ongoing departmental tasks. Qualifications
Basic Qualifications: 2 years relevant work experience with a Bachelor's degree; OR 5 years relevant work experience. Preferred Qualifications: 3 or more years of experience supporting executives in fast-paced environments. Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and AI tools such as CoPilot and ChatGPT. Demonstrated ability to multi-task, prioritize, and manage complex assignments with strong attention to detail. Experience with executive-level calendar management, travel coordination, and expense reporting. Project management skills with the ability to coordinate large team events and initiatives. Strong verbal and written communication skills; ability to collaborate across diverse teams and functions. High professionalism, discretion, and experience handling confidential information. Highly organized self-starter who takes initiative and works well independently with minimal supervision. Ability to build relationships, understand broader organizational context, and get things done efficiently. Demonstrates strong judgment, customer service focus, and a collaborative team player mentality. Comfortable operating in a fluid environment with evolving priorities. Willingness to stay current with technologies and leverage tools—including AI—to drive efficiency and improve processes. Additional Information
Work Hours:
Varies upon the needs of the department. Travel Requirements:
This position requires travel 5-10% of the time. Mental/Physical Requirements:
Office setting; ability to sit/stand at a desk, communicate in person and by phone, and operate standard office equipment. Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will consider qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
#J-18808-Ljbffr