Inside Higher Ed
Administrative Communications Specialist, MACEM&PS
Inside Higher Ed, Frederick, Maryland, United States, 21701
Job Overview
The Administrative Communications Specialist at Frederick Community College (FCC) supports the Mid-Atlantic Center for Emergency Management & Public Safety (MACEM&PS) and the Legal and Public Safety Career Community. The Administrative Communications Specialist enhances education, training, and development activities in emergency management and collaborates closely with program leadership and managers. The Administrative Communications Specialist oversees key projects, including the Maryland Emergency Management Specialist Registered Apprenticeship Program. Responsibilities include managing digital, print, and web communications while ensuring consistency and adherence to branding standards. Responsibilities
Create compelling and brand-aligned messaging for digital platforms, email, intranet, print, social media, websites, and other communication channels in support of department and FCC branding. Review, edit, and proofread communications and professional deliverables for clarity, consistency, and accuracy; maintain version control across all document iterations. Ensure all communications and professional submissions meet editorial standards (i.e., APA, MLA) and adhere to content, formatting, and timeline requirements. Conduct comprehensive research on emergency management, public safety, and legal studies topics to inform the creation of reports, publications, and grant/contract proposals. Organize and manage departmental files and documentation systems to ensure security, consistency, and ease of access. Create and distribute internal guidelines for document management, version control, and digital archiving to enhance efficiency and compliance. Maintain and regularly update the department’s outreach and communication contact lists to support stakeholder engagement efforts. Coordinate the development of statistical and informational reports by collecting data, verifying accuracy, and aligning outputs with departmental and stakeholder objectives. Oversee compliance with state-approved Records Retention and Disposal Schedules applicable to MACEM&PS and Legal Studies and Public Safety functions. Assist departmental leadership in executing special projects, initiatives, and grant and contract administration activities. Manage communications and logistics for advisory committee engagements, including meeting scheduling, agenda preparation, materials distribution, recordkeeping, and minute documentation. Adhere to all Family Educational Rights and Privacy Act (FERPA) requirements as well as all FCC policies and procedures. Requirements
Bachelor’s Degree Two (2) years of experience in instructional support or program development, including experience with the analysis, design, development, implementation, and evaluation of educational programs Demonstrated experience conducting in-depth research, analyzing information from a variety of sources, and producing accurate, well-organized written content Proven editing and proofreading skills with a strong focus on detail, clarity, consistency, and accuracy in professional or academic settings Demonstrated experience using American Psychological Association (APA) and Modern Language Association (MLA), along with familiarity with other writing styles Preferred Qualifications
Strong customer service orientation and interpersonal skills Excellent oral and written communication skills Prior experience working in a higher education environment Ability to work independently and manage multiple priorities in a fast-paced environment Demonstrated ability to apply inclusive communication styles, approaches, and techniques that reflect cultural awareness and support a diverse, multicultural workplace Working Conditions
Full-time position, 8:30-4:30 Monday to Friday. Telework eligible. FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more! Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment.
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The Administrative Communications Specialist at Frederick Community College (FCC) supports the Mid-Atlantic Center for Emergency Management & Public Safety (MACEM&PS) and the Legal and Public Safety Career Community. The Administrative Communications Specialist enhances education, training, and development activities in emergency management and collaborates closely with program leadership and managers. The Administrative Communications Specialist oversees key projects, including the Maryland Emergency Management Specialist Registered Apprenticeship Program. Responsibilities include managing digital, print, and web communications while ensuring consistency and adherence to branding standards. Responsibilities
Create compelling and brand-aligned messaging for digital platforms, email, intranet, print, social media, websites, and other communication channels in support of department and FCC branding. Review, edit, and proofread communications and professional deliverables for clarity, consistency, and accuracy; maintain version control across all document iterations. Ensure all communications and professional submissions meet editorial standards (i.e., APA, MLA) and adhere to content, formatting, and timeline requirements. Conduct comprehensive research on emergency management, public safety, and legal studies topics to inform the creation of reports, publications, and grant/contract proposals. Organize and manage departmental files and documentation systems to ensure security, consistency, and ease of access. Create and distribute internal guidelines for document management, version control, and digital archiving to enhance efficiency and compliance. Maintain and regularly update the department’s outreach and communication contact lists to support stakeholder engagement efforts. Coordinate the development of statistical and informational reports by collecting data, verifying accuracy, and aligning outputs with departmental and stakeholder objectives. Oversee compliance with state-approved Records Retention and Disposal Schedules applicable to MACEM&PS and Legal Studies and Public Safety functions. Assist departmental leadership in executing special projects, initiatives, and grant and contract administration activities. Manage communications and logistics for advisory committee engagements, including meeting scheduling, agenda preparation, materials distribution, recordkeeping, and minute documentation. Adhere to all Family Educational Rights and Privacy Act (FERPA) requirements as well as all FCC policies and procedures. Requirements
Bachelor’s Degree Two (2) years of experience in instructional support or program development, including experience with the analysis, design, development, implementation, and evaluation of educational programs Demonstrated experience conducting in-depth research, analyzing information from a variety of sources, and producing accurate, well-organized written content Proven editing and proofreading skills with a strong focus on detail, clarity, consistency, and accuracy in professional or academic settings Demonstrated experience using American Psychological Association (APA) and Modern Language Association (MLA), along with familiarity with other writing styles Preferred Qualifications
Strong customer service orientation and interpersonal skills Excellent oral and written communication skills Prior experience working in a higher education environment Ability to work independently and manage multiple priorities in a fast-paced environment Demonstrated ability to apply inclusive communication styles, approaches, and techniques that reflect cultural awareness and support a diverse, multicultural workplace Working Conditions
Full-time position, 8:30-4:30 Monday to Friday. Telework eligible. FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more! Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment.
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