Gainor Staffing is hiring: Executive Assistant in New York

Overview

A dynamic and growing financial advisory firm is seeking an Executive Assistant to support the CEO and President. The firm has built a reputation for independence, innovation, and deep client relationships, currently managing over $29 billion in assets.

Position: Executive Assistant to Chief Officers at Gainor Staffing (New York, NY) — Hybrid

Base pay and compensation

Salary Range: $110,000.00/yr - $130,000.00/yr

Location: New York, NY – Hybrid

Who You Are

• Experienced Executive Assistant with 5-7 years of experience in supporting senior leaders, ideally in financial services or insurance
• Highly proficient in Microsoft Outlook, Word, and PowerPoint
• Organized, adaptable, and able to manage competing priorities
• Discreet and dependable, with a strong sense of initiative
• Skilled communicator and relationship builder across teams

What You’ll Do

• Manage executive calendars and departmental schedules
• Prepare presentations, spreadsheets, and other business documents
• Organize meetings and events, ensuring all logistics are handled smoothly
• Coordinate travel logistics including transportation, lodging, and meeting arrangements
• Maintain CRM records and ensure compliance with company standards
• Support internal communications and assist with marketing initiatives
• Handle confidential matters and provide general administrative support

What Success Looks Like

• Executive schedules and travel plans are flawlessly executed
• Communications and materials are timely, polished, and professional
• Office operations run smoothly and records are consistently accurate
• You demonstrate initiative, reliability, and sound judgment in all tasks
• You’re viewed as a trusted partner and resource across the organization

Additional details

Employment type: Full-time • Seniority level: Mid-Senior level

About Gainor Staffing and Equal Opportunity

Gainor is committed to the principle of equal employment opportunity for all employees and to providing a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, veteran or military status, or any other characteristic protected under applicable law.

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