Executive Assistant Job at Forrest Solutions in Tulsa

Are you a highly organized, proactive professional who thrives in fast-paced, client-focused environments? We’re looking for an Executive Assistant to be the right hand to our Office Managing Partner (OMP). This role is central to keeping the office running seamlessly, balancing high-level administrative support with polished client service. If you’re detail-oriented, tech-savvy, and excel at multitasking while keeping a warm, professional presence, we’d love to meet you.

What You’ll Do

• Serve as the go-to support for the OMP, handling calendars, emails, reports, and correspondence.
• Coordinate travel arrangements, expense reports, and professional requirements (CPE/CPA).
• Draft, edit, and format documents to firm standards, ensuring every detail is polished.
• Manage special touches—reservations, client/staff gifts, and office communications.
• Organize meetings via WebEx, Microsoft Teams, and video conferencing.
• Coordinate catering, A/V, and room logistics for seamless internal and external meetings.
• Prepare research and briefing materials to set the OMP up for success.
• Keep the office organized and client-ready—restocking supplies, tracking maintenance, and supporting vendors.
• Troubleshoot A/V or tech issues and assist with set-ups for office activities.
• Ensure shared spaces reflect professionalism and hospitality.
• Welcome and escort visitors, ensuring a high-end client experience.
• Partner with colleagues and leadership teams to stay aligned on priorities.
• Participate in monthly Executive Concierge calls and contribute best practices.

What You Bring

• Solid experience as an Executive Assistant or in high-level administrative support.
• Experience with WebEx, Teams, and LinkedIn/social media tools a plus.
• Exceptional organizational and time-management skills—able to juggle multiple priorities with ease.
• Professional polish, strong communication skills, and a proactive mindset.
• Adaptability to thrive in a dynamic, client-driven setting.

Why You’ll Love It Here

• Be at the center of operations, directly supporting firm leadership.
• Enjoy a role that’s both high-impact and hands-on, with variety every day.
• Work in a professional environment that values excellence, collaboration, and growth.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industry: Legal Services