Unit Secretary Job at CareWell Health Medical Center in East Orange

The Unit Secretary role at CareWell Health Medical Center involves acting as a department receptionist, scheduling patients, preparing minutes, entering daily charges, and conducting follow-up phone calls. The secretary is also responsible for pulling and filing records, covering departmental reception areas, making copies, and completing administrative tasks.

Job Summary: The unit secretary schedules patients, prepares minutes, enters daily charges, and conducts follow-up phone calls. The secretary is also responsible for pulling and filing records for all clinicians and physicians, and covers all departmental reception areas.

Essential Functions:

• Act as a receptionist and provide information as necessary utilizing proper telephone etiquette
• Communicate all pertinent information to appropriate personnel
• Schedule and follow up on patients as assigned
• Transcribe physician’s orders including initials and signature
• Maintain patient medical record from admission through discharge and assist with procurement or disposition of medical record
• Maintain patient admission and discharge log
• Practice Universal Standard Precautions
• Demonstrate knowledge of and practice department safety procedures, including safe handling of equipment and hazardous substances
• Assist with the orientation of new personnel
• Collect faxed reports and distribute to staff members as appropriate
• Assist with collection and collation of department statistics
• Communicate to charge nurse/supervisor when leaving unit
• Understand role during emergency codes

Minimum Education/Certifications: High School Diploma or equivalent and a certificate or degree in health unit secretary studies or a related field are required.

Minimum Work Experience: Two years of experience in a related field in the last 3-5 years preferred (medical secretary & receptionist duties).

Position Type/Expected Hours of Work: Must be willing to work holidays, weekends, and provide additional coverage as needed.

Working Conditions: Exposed to unpleasant odors, and communicable diseases. Encounters stress, crisis, emergencies, and death. Lifts some equipment/supplies. Interacts with family, visitors, health team members, and other hospital and referral agency personnel.