Atrium Health is hiring: Unit Secretary-Admission Discharge Transition Unit in M

Under the supervision of the Nurse in Charge of the unit, acts in a pivotal position at the nursing unit desk. Facilitates timely and accurate order entry, maintains the medical record, serves as a central communication and reception hub, maintains order and cleanliness of central station, coordinates various non-clinical unit activities, and performs numerous clerical and miscellaneous functions in support of effective and efficient patient care.

Major Responsibilities:

• Assures timely and accurate order entry and verification
• Accurately enters orders into computer and records current time on order sheet.
• Reviews all charts for stat/now orders and immediately notifies nurse of orders.
• Follows correct procedure in relaying orders to Pharmacy and other departments
• Clarifies all unfamiliar orders with nurse, physician or physician extender
• Follows through on order verification, flagging charts and 24 hour verification.
• Effectively manages different levels of downtime/recovery.
• Schedules and successfully completes all PRISM update training courses.

Maintains medical record and assures HIPAA regulations met

• Maintains user class confidentiality.
• Prints and collates appropriate documents.
• Assures only authorized individuals attain access to patient charts/ PHI (Patient Health Information) and maintains confidentiality.
• Assures documents filed correctly and in a timely manner.
• Splits charts when required and maintains split charts according to policy.
• Assures sufficient blank forms and materials are in chart.
• Keeps charts neat, clean, in good repair and labeled appropriately.
• Assures appropriate chart copies made for patient transfer.
• Assures sufficient chart packets assembled.
• Breaks down discharge charts per policy in preparation for pickup by HIM
• Assures all pages/forms are labeled with correct patient identification.

Licensure, Registration, and/or Certification Required:

None

Education Required:

High school diploma or GED equivalency certification required

Experience Required:

One year experience with computer programs and public contact required. Must have demonstrated ability to prioritize and organize work in stressful environments and deal with customers in a positive manner.

Knowledge, Skills & Abilities Required:

Six to eight weeks structured training required. An additional two to three weeks of shift orientation required to become independently functional. Demonstrates ability to operate and problem solve with equipment. Must be able to perform duties with a high degree of accuracy. Must have good communication skill. Must be able to utilize tact and diplomacy when dealing with patients, patient’s families, visitors, physicians and other members of the staff.

Physical Requirements and Working Conditions:

Must be able to use visual acuity to see monitor screen, computer and hard copy materials. Must be able to hear and verbally communicate in person and over the phone or radio. Must be able to sit for prolonged periods of time (up to 2 hours). Must be able to comprehend and learn operation of various office equipment.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program