Bookkeeping/Office Assistant Job at itSynergy in Phoenix

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About Us

itSynergy is the market leader in providing technology consulting services to small and medium businesses and was named a finalist for the annual Best Places to Work Contest. Above all, we're looking for a culture fit. We're extremely honest, don't bring our egos to work, LOVE to laugh and have fun, enjoy the challenge of working together towards a common goal, are good at what we do, and deliver results. Sound like a place where you'd fit right in? We'd love to talk with you.

ARE YOU THE MOST DETAIL ORIENTED PERSON OF ANYONE YOU KNOW? Do you enjoy variety in your day so that the time flies by? Want to be able to have a meaningful impact on an organization even in a part time role? We’re looking for a part-time talented, motivated, and goal-oriented Back Office Assistant in our Phoenix, AZ office. We want someone who is willing to roll up their sleeves and jump into whatever is thrown their way. We also want someone who is a real stickler for detail and following written processes.

Job Duties

• Assist with Accounts Receivable and Accounts Payable
• Enter scanned checks in QuickBooks and file scanned documents
• Enter bills in QuickBooks including proper coding in accordance with documentation
• Work with customers on accounts receivable to ensure they have copies of invoices or other information needed to ensure payment
• Manage and process customer payments through our customer payment portal
• Complete bank reconciliations for all company accounts including bank and credit card
• Assist with Vendor Management
• Assist with Purchasing and Procurement Management
• Follow documentation to process new orders (collect payment, issue purchase orders, place orders for product)
• Manage equipment received in accordance with written documentation
• Document transactions in QuickBooks in accordance with written documentation
• Coordinate with customers to track and verify deliveries
• Plan and Execute company group and social activities including weekly lunch
• Assist Director of Operations with planning/executing FUN activities outside the office
• Assist Director of Operations with company holiday party planning and execution
• Assist with administrative duties required for daily business operations
• General office management - work with building maintenance as needed for repairs, keep office working in neat and orderly fashion
• Accept deliveries and route/process them appropriately

Education and Qualifications

High School Diploma (or equivalent)

Knowledge of QuickBooks

Two to four years of Office management experience

Good familiarity with basic applications such as Windows, Microsoft Office, and QuickBooks

Skills

• Works well in a team
• Works well independently
• Knowledge of accounting applications software/databases
• Highly organized and extremely detail oriented
• You are coachable, a quick learner, and can easily adapt. You have the drive to perform and excel.

Compensation

$20-$24 Per Hour

Position Type

Part-Time

itSynergy is an equal opportunities employer.