Office Coordinator Job at Jobot Consulting in Plano

We are seeking a highly organized and detail-oriented Office Coordinator to join our team. The ideal candidate will play a key role in ensuring the smooth day-to-day operations of the office, supporting administrative functions, and maintaining a positive and efficient work environment.

This position requires strong communication skills, multitasking ability, and a proactive approach to problem-solving.

Key Responsibilities

• Serve as the first point of contact for visitors and staff; manage front desk and phone coverage
• Coordinate office operations and procedures to ensure organizational effectiveness and efficiency
• Manage office supplies inventory and place orders as necessary
• Schedule and coordinate meetings, appointments, and travel arrangements
• Maintain and organize physical and digital files and records
• Assist with onboarding new employees and coordinate workspace setups
• Liaise with facility management, vendors, and service providers
• Monitor and manage office budget and petty cash (if applicable)
• Support HR, accounting, and other departments with administrative tasks as needed
• Plan and coordinate office events, meetings, and staff engagement activities

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred
• 2+ years of experience in office administration, reception, or coordination roles
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with office technology
• Excellent communication, interpersonal, and organizational skills
• Ability to work independently and handle multiple priorities in a fast-paced environment
• Strong attention to detail and problem-solving skills

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.