EVPassport
Office Manager/Executive Assistant
EVPassport, Santa Monica, California, United States, 90403
Overview
EVPassport is the EV Charging hardware and software platform for purpose-driven organizations. Brands committed to sustainability rely on EVPassport to provide their customers with the most seamless payment experience to charge any electric vehicle without requiring a separate app, account or a top-up balance. EVPassport is the only platform that enhances customer engagement for these companies by providing custom branded hardware with API-powered software that easily integrates with their existing applications and services. We operate in the United States, Canada, and Mexico and offer a leading end-to-end EV Charging solution to enterprise businesses. EVPassport is changing the EV Charging experience, and we want you to help build it.
The Opportunity:
We are seeking a highly organized, proactive, and adaptable Office Manager / Executive Assistant to provide critical support to our executive team while ensuring smooth day-to-day office operations. This role is ideal for a professional who thrives in a fast-paced environment, can balance multiple priorities, and is committed to operational excellence. The ideal candidate will be equally comfortable managing administrative details, streamlining office operations, and serving as a trusted partner to senior leadership. This role will work onsite 5 days a week in our Santa Monica headquarters.
Responsibilities
Executive Support
Provide direct administrative support to executives, including calendar management, travel coordination, expense reporting, and meeting preparation.
Draft correspondence on behalf of executives with discretion and professionalism.
Act as a point of contact between executives and internal/external stakeholders, ensuring timely and accurate communication.
Anticipate executive needs and proactively identify ways to improve workflow efficiency.
Office Management
Coordinate general office logistics to ensure a clean, proactive, organized, and collaborative environment for all team members.
Oversee day-to-day office operations, including partnership with building management and service providers.
Serve as the first point of contact for visitors, deliveries, and general inquiries.
Manage office supplies, vendor relationships, and facility maintenance needs.
Coordinate logistics for office lunches, events, meetings, and company-wide initiatives.
Support new hires with IT collaboration to ensure hardware/software readiness and a welcoming, productive onboarding experience.
Develop and maintain systems to ensure operational efficiency, including document management, team communications, and office policies.
Operational Excellence
Support People Operations with onboarding/offboarding and employee engagement initiatives.
Implement process improvements that streamline operations and increase team productivity.
Handle sensitive information with the highest degree of confidentiality and professionalism.
Collaborate with internal departments to facilitate smooth information flow.
Additional tasks and projects as may be assigned by the Company.
Qualifications
4+ years of experience in office management, executive assistant, or administrative leadership roles, ideally within a high-growth environment.
Bachelor’s degree preferred; high school diploma or equivalent required.
Exceptional organizational and time-management skills.
Strong written and verbal communication.
Proficiency with productivity tools (Google Workspace, Slack, Zoom, expense management platforms, etc.).
Demonstrated ability to manage competing priorities with calm and efficiency.
Ability to work in a fast-paced, dynamic environment with changing priorities.
Strong project management and analytical skills; detail-oriented with a focus on operational excellence.
Occasionally lift office supplies or equipment up to 70 lbs.
High integrity and discretion; proactive problem-solving and initiative.
Comfortable working independently and as part of a team.
Salary:
$70,000-$85,000. Placement within this base salary range depends upon several factors, including prior relevant job experience and skill set.
Our Values EVPassport is built on a foundation of innovation, accountability, and trust. We hire individuals who align with our core values:
Customer Obsessed
– Relentlessly focused on delivering seamless experiences.
Trust by Default
– Acting with transparency and integrity.
Own the Outcome
– Taking full responsibility for delivering results.
Growth Mindset
– Continuously learning, improving, and embracing challenges.
Anything is Possible
– Challenging conventional thinking to drive innovation.
Practice Kindness
– Building a culture of respect, collaboration, and mutual support.
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Technology, Information and Internet
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EVPassport is the EV Charging hardware and software platform for purpose-driven organizations. Brands committed to sustainability rely on EVPassport to provide their customers with the most seamless payment experience to charge any electric vehicle without requiring a separate app, account or a top-up balance. EVPassport is the only platform that enhances customer engagement for these companies by providing custom branded hardware with API-powered software that easily integrates with their existing applications and services. We operate in the United States, Canada, and Mexico and offer a leading end-to-end EV Charging solution to enterprise businesses. EVPassport is changing the EV Charging experience, and we want you to help build it.
The Opportunity:
We are seeking a highly organized, proactive, and adaptable Office Manager / Executive Assistant to provide critical support to our executive team while ensuring smooth day-to-day office operations. This role is ideal for a professional who thrives in a fast-paced environment, can balance multiple priorities, and is committed to operational excellence. The ideal candidate will be equally comfortable managing administrative details, streamlining office operations, and serving as a trusted partner to senior leadership. This role will work onsite 5 days a week in our Santa Monica headquarters.
Responsibilities
Executive Support
Provide direct administrative support to executives, including calendar management, travel coordination, expense reporting, and meeting preparation.
Draft correspondence on behalf of executives with discretion and professionalism.
Act as a point of contact between executives and internal/external stakeholders, ensuring timely and accurate communication.
Anticipate executive needs and proactively identify ways to improve workflow efficiency.
Office Management
Coordinate general office logistics to ensure a clean, proactive, organized, and collaborative environment for all team members.
Oversee day-to-day office operations, including partnership with building management and service providers.
Serve as the first point of contact for visitors, deliveries, and general inquiries.
Manage office supplies, vendor relationships, and facility maintenance needs.
Coordinate logistics for office lunches, events, meetings, and company-wide initiatives.
Support new hires with IT collaboration to ensure hardware/software readiness and a welcoming, productive onboarding experience.
Develop and maintain systems to ensure operational efficiency, including document management, team communications, and office policies.
Operational Excellence
Support People Operations with onboarding/offboarding and employee engagement initiatives.
Implement process improvements that streamline operations and increase team productivity.
Handle sensitive information with the highest degree of confidentiality and professionalism.
Collaborate with internal departments to facilitate smooth information flow.
Additional tasks and projects as may be assigned by the Company.
Qualifications
4+ years of experience in office management, executive assistant, or administrative leadership roles, ideally within a high-growth environment.
Bachelor’s degree preferred; high school diploma or equivalent required.
Exceptional organizational and time-management skills.
Strong written and verbal communication.
Proficiency with productivity tools (Google Workspace, Slack, Zoom, expense management platforms, etc.).
Demonstrated ability to manage competing priorities with calm and efficiency.
Ability to work in a fast-paced, dynamic environment with changing priorities.
Strong project management and analytical skills; detail-oriented with a focus on operational excellence.
Occasionally lift office supplies or equipment up to 70 lbs.
High integrity and discretion; proactive problem-solving and initiative.
Comfortable working independently and as part of a team.
Salary:
$70,000-$85,000. Placement within this base salary range depends upon several factors, including prior relevant job experience and skill set.
Our Values EVPassport is built on a foundation of innovation, accountability, and trust. We hire individuals who align with our core values:
Customer Obsessed
– Relentlessly focused on delivering seamless experiences.
Trust by Default
– Acting with transparency and integrity.
Own the Outcome
– Taking full responsibility for delivering results.
Growth Mindset
– Continuously learning, improving, and embracing challenges.
Anything is Possible
– Challenging conventional thinking to drive innovation.
Practice Kindness
– Building a culture of respect, collaboration, and mutual support.
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Technology, Information and Internet
#J-18808-Ljbffr