Newport Capital Partners
Overview
We are a fast-paced, collaborative, and growing real estate investment firm based in Downtown Chicago. We’re seeking an Office Manager who is resourceful, organized, and energized by variety in their day. This role blends responsibilities across office operations, executive support, and property-level accounting. You’ll be a key part of our team, working cross-functionally and supporting all areas of the business. Hours:
Full-time, in-office, Monday–Friday, 8:30AM–5:30PM
Responsibilities
Office Management & Administrative Support
Serve as the first point of contact at the front desk; welcome and direct visitors
Manage office operations: phone system, supplies, mail, shipping, and vendor accounts (e.g., FedEx, Amazon, Staples, printers)
Oversee meeting logistics and conference room technology
Provide general administrative support and assist with internal documentation, reports, and presentations
Track LLC entities and manage annual state filings
HR & Office Coordination
Support onboarding and offboarding logistics (tech, desk setup, building access, etc.)
Plan team events, coordinate office lunches, and assist with employee appreciation initiatives
Schedule internal meetings and manage visitor hospitality, including catering
Accounting Support
Manage weekly accounts payable using AvidXchange
Assist with year-end 1099 preparation and vendor tracking
Manage employee expense reports and corporate credit card reconciliation
General Operations
Support the property operations team with tenant and vendor communication
Support the investment relations team with managing investor communication
Assist with special projects and cross-functional initiatives as needed
Qualifications
CRM experience preferred
Highly organized, self-motivated, and proactive with excellent follow-through
Strong communication and interpersonal skills
Able to multitask and prioritize in a fast-paced, team-oriented environment
Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint required
3–5 years of relevant experience in office management, administration, or operations
Experience with Yardi or AvidXchange is a plus
Compensation: Competitive salary based on experience
Benefits: Medical, dental, vision, life, and disability insurance; 401(k) plan; Paid time off
#J-18808-Ljbffr
We are a fast-paced, collaborative, and growing real estate investment firm based in Downtown Chicago. We’re seeking an Office Manager who is resourceful, organized, and energized by variety in their day. This role blends responsibilities across office operations, executive support, and property-level accounting. You’ll be a key part of our team, working cross-functionally and supporting all areas of the business. Hours:
Full-time, in-office, Monday–Friday, 8:30AM–5:30PM
Responsibilities
Office Management & Administrative Support
Serve as the first point of contact at the front desk; welcome and direct visitors
Manage office operations: phone system, supplies, mail, shipping, and vendor accounts (e.g., FedEx, Amazon, Staples, printers)
Oversee meeting logistics and conference room technology
Provide general administrative support and assist with internal documentation, reports, and presentations
Track LLC entities and manage annual state filings
HR & Office Coordination
Support onboarding and offboarding logistics (tech, desk setup, building access, etc.)
Plan team events, coordinate office lunches, and assist with employee appreciation initiatives
Schedule internal meetings and manage visitor hospitality, including catering
Accounting Support
Manage weekly accounts payable using AvidXchange
Assist with year-end 1099 preparation and vendor tracking
Manage employee expense reports and corporate credit card reconciliation
General Operations
Support the property operations team with tenant and vendor communication
Support the investment relations team with managing investor communication
Assist with special projects and cross-functional initiatives as needed
Qualifications
CRM experience preferred
Highly organized, self-motivated, and proactive with excellent follow-through
Strong communication and interpersonal skills
Able to multitask and prioritize in a fast-paced, team-oriented environment
Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint required
3–5 years of relevant experience in office management, administration, or operations
Experience with Yardi or AvidXchange is a plus
Compensation: Competitive salary based on experience
Benefits: Medical, dental, vision, life, and disability insurance; 401(k) plan; Paid time off
#J-18808-Ljbffr