Clarity Recruiting
Overview
Executive Administrative Assistant
– Redwood City, CA (Onsite: Mon–Thu, ideally Fri as well) We\'re hiring a highly organized and dependable Executive Administrative Assistant to support multiple senior executives at a fast-paced and mission-driven company. This is a dynamic, onsite role focused on calendar management, scheduling, and office operations. What You’ll Do
Executive Support
Manage complex calendars and scheduling across multiple time zones for 3–4 senior executives (CEO, CLO, and others as needed). Coordinate internal and external meetings, including room bookings, agendas, and logistics. Handle travel coordination and serve as the go-to contact for all scheduling needs. Office Administration
Keep the office running smoothly and fully stocked (including kitchen supplies, equipment, etc.). Organize catering and lunch orders for meetings and team events. Troubleshoot and resolve office issues proactively. 2+ years in an administrative or office management role (startups or fast-paced environments a plus). Exceptionally organized, responsive, and detail-oriented. Confident managing multiple priorities with minimal oversight. Professional and clear communicator. Comfortable using tools like Google Workspace, Zoom, Slack, and modern calendar systems. Reliable, resourceful, and positive — you love keeping things (and people) on track. Job Details
Seniority level : Associate Employment type : Contract Job function : Administrative Industries : Software Development Other postings and salary postings for similar roles in the area are included for context but are not part of this job description.
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Executive Administrative Assistant
– Redwood City, CA (Onsite: Mon–Thu, ideally Fri as well) We\'re hiring a highly organized and dependable Executive Administrative Assistant to support multiple senior executives at a fast-paced and mission-driven company. This is a dynamic, onsite role focused on calendar management, scheduling, and office operations. What You’ll Do
Executive Support
Manage complex calendars and scheduling across multiple time zones for 3–4 senior executives (CEO, CLO, and others as needed). Coordinate internal and external meetings, including room bookings, agendas, and logistics. Handle travel coordination and serve as the go-to contact for all scheduling needs. Office Administration
Keep the office running smoothly and fully stocked (including kitchen supplies, equipment, etc.). Organize catering and lunch orders for meetings and team events. Troubleshoot and resolve office issues proactively. 2+ years in an administrative or office management role (startups or fast-paced environments a plus). Exceptionally organized, responsive, and detail-oriented. Confident managing multiple priorities with minimal oversight. Professional and clear communicator. Comfortable using tools like Google Workspace, Zoom, Slack, and modern calendar systems. Reliable, resourceful, and positive — you love keeping things (and people) on track. Job Details
Seniority level : Associate Employment type : Contract Job function : Administrative Industries : Software Development Other postings and salary postings for similar roles in the area are included for context but are not part of this job description.
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