Thornton Township
Job Title: Deputy Clerk
Location:
Thornton Township Reports To:
Township Clerk Employment Type:
Full-Time | On-site
Position Summary
The Deputy Clerk provides administrative and clerical support to the Township Clerk and assists with maintaining the official records of the Township. This position supports a range of municipal functions including recordkeeping, public meetings, elections, and general office management, all in compliance with applicable local and state laws.
Key Responsibilities
Administrative Support Assist the Township Clerk in day-to-day office operations Prepare and process correspondence, reports, and legal documents Respond to inquiries from residents, vendors, and public officials Maintain confidentiality and accuracy in all communications and records Records Management
Organize and maintain Township documents, ordinances, resolutions, and contracts Ensure proper indexing, filing, and accessibility of public records Process Freedom of Information Act (FOIA) requests in accordance with regulations Meeting & Agenda Preparation
Assist in the preparation of agendas, meeting packets, and legal notices Attend meetings when required and assist with recording and transcription of minutes Post meeting notices and documents in compliance with the Open Meetings Act Elections Support
Assist with election-related duties such as candidate filings and petitions Coordinate with the County Clerk and Election Authority as directed Maintain and distribute required forms and election notices Public Service and Office Operations
Issue permits, licenses, or certificates under the direction of the Township Clerk Provide front-desk support and assist residents with requests and questions Maintain a courteous and professional presence in all public interactions Qualifications
High school diploma or GED required; associate's or bachelor's degree preferred Minimum 2 years of clerical or administrative experience, preferably in a government setting Strong organizational and time management skills Proficient in Microsoft Office Suite (Word, Excel, Outlook) Excellent written and verbal communication skills Knowledge of municipal procedures and the Illinois Open Meetings Act and FOIA is a plus Ability to work independently, maintain confidentiality, and manage multiple tasks Work Environment
Office environment with standard business hours; occasional evening work may be required for public meetings May require standing, walking, or lifting materials for meetings or filing
Location:
Thornton Township Reports To:
Township Clerk Employment Type:
Full-Time | On-site
Position Summary
The Deputy Clerk provides administrative and clerical support to the Township Clerk and assists with maintaining the official records of the Township. This position supports a range of municipal functions including recordkeeping, public meetings, elections, and general office management, all in compliance with applicable local and state laws.
Key Responsibilities
Administrative Support Assist the Township Clerk in day-to-day office operations Prepare and process correspondence, reports, and legal documents Respond to inquiries from residents, vendors, and public officials Maintain confidentiality and accuracy in all communications and records Records Management
Organize and maintain Township documents, ordinances, resolutions, and contracts Ensure proper indexing, filing, and accessibility of public records Process Freedom of Information Act (FOIA) requests in accordance with regulations Meeting & Agenda Preparation
Assist in the preparation of agendas, meeting packets, and legal notices Attend meetings when required and assist with recording and transcription of minutes Post meeting notices and documents in compliance with the Open Meetings Act Elections Support
Assist with election-related duties such as candidate filings and petitions Coordinate with the County Clerk and Election Authority as directed Maintain and distribute required forms and election notices Public Service and Office Operations
Issue permits, licenses, or certificates under the direction of the Township Clerk Provide front-desk support and assist residents with requests and questions Maintain a courteous and professional presence in all public interactions Qualifications
High school diploma or GED required; associate's or bachelor's degree preferred Minimum 2 years of clerical or administrative experience, preferably in a government setting Strong organizational and time management skills Proficient in Microsoft Office Suite (Word, Excel, Outlook) Excellent written and verbal communication skills Knowledge of municipal procedures and the Illinois Open Meetings Act and FOIA is a plus Ability to work independently, maintain confidentiality, and manage multiple tasks Work Environment
Office environment with standard business hours; occasional evening work may be required for public meetings May require standing, walking, or lifting materials for meetings or filing