Beth Israel Deaconess Medical Center
Manager Research Administration
Beth Israel Deaconess Medical Center, Boston, Massachusetts, us, 02298
Overview
Manager Research Administration at Beth Israel Deaconess Medical Center. This role reports to a Director of Research Administration in the Office of Sponsored Programs Administration and is responsible for the overall management of defined research areas, including team supervision, pre-award and post-award functions for federal and non-federal grants and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, and regular reporting on funding status and research expenditures. The position may partner with the Director of Research Administration in strategic planning for defined research areas as well as overall Research Administration and has signature authority for the institution. Primary Responsibilities
Manages Research Administrators of all levels and/or Grant Specialists, delegates and prioritizes workflow of the assigned research area. Mentors and leads training for new Research Administrators and conducts annual performance evaluations. (essential) Oversees submission and monitoring of grant proposals for direct reports; supports coordination and preparation of grant proposals within areas of responsibility. (essential) Manages a smaller/complex portfolio (e.g., Chairman/Chief); oversees budgets for federal and non-federal research grants, contracts and sub-contracts. Oversees post-award work such as unobligated balance carryforwards, change of Principal Investigators, no-cost extensions, relinquishing statements, and other federal Grants Management Specialist requests. Oversees onboarding of new faculty recruits and off-boarding of faculty across teams; delegates tasks to direct reports and collaborates with Financial Analyst, department staff and ancillary departments to ensure smooth transition of information, people and equipment. (essential) Collaborates with the RAD to organize annual HMFP salary projection for defined areas and ensures salary commitments are met. Provides additional support to Research Administrative Director and Principal Investigators on special projects; may assume additional responsibilities in the absence of a Research Administrative Director. (essential) Primary oversight auditing of research administrator performance in areas such as effort reports, deficit management and pre-award database and subcontract management; reports to PI and Research Administrative Director on unusual or non-compliant issues. (essential) Participates in development of a Research community-wide orientation program; maintains information and updates policies as needed; conducts orientation for new faculty, fellows and research staff in collaboration with the Research Administrative Director, Chiefs and/or Principal Investigators. (essential) Has authority to direct and support employees’ daily work activities and the responsibility for hiring, termination, corrective action, and performance reviews. Direct Reports: 2 or 3. Required Qualifications
Bachelor’s degree required. 5-8 years of related work experience with 2 years of supervisory/management experience in a research environment; 7 years of research administration experience including supervisory experience may substitute for degree. Knowledge of grants management, budget preparation, financial management principles and regulatory requirements. Experience with computer systems, including web-based applications and Microsoft Office applications (Outlook, Word, Excel, PowerPoint or Access). Competencies
Decision Making: Ability to make decisions guided by precedents, policies and objectives; regularly makes decisions affecting a department or functional area. Problem Solving: Able to address highly varied, complex, and often non-recurring problems with staff input, innovative and Lean approaches. Independence of Action: Ability to set goals and priorities; may recommend department policies and programs; guidance provided by Director. Written Communications: Ability to clearly communicate complex information in English in writing to all levels of staff and management. Oral Communications: Ability to convey complex concepts in English, address sensitive situations, resolve conflicts, negotiate, motivate and persuade. Knowledge: Broad and comprehensive knowledge of theories, concepts, practices and policies; applicable across multiple functional areas. Team Work: Ability to lead small projects or work groups; promote collaboration and improve workflows. Customer Service: Lead initiatives to meet or exceed customer service standards in assigned units or across areas. Health and Safety/Environmental Considerations: Tasks require close attention to accuracy and adaptability to changing conditions; safety and environmental requirements followed as applicable. Health care status notes: Vaccine requirement for influenza as a condition of employment where applicable. Sensory, physical, and other requirements are typical for a research administration role in a health care setting. Equal Opportunity Employer/Veterans/Disabled.
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Manager Research Administration at Beth Israel Deaconess Medical Center. This role reports to a Director of Research Administration in the Office of Sponsored Programs Administration and is responsible for the overall management of defined research areas, including team supervision, pre-award and post-award functions for federal and non-federal grants and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, and regular reporting on funding status and research expenditures. The position may partner with the Director of Research Administration in strategic planning for defined research areas as well as overall Research Administration and has signature authority for the institution. Primary Responsibilities
Manages Research Administrators of all levels and/or Grant Specialists, delegates and prioritizes workflow of the assigned research area. Mentors and leads training for new Research Administrators and conducts annual performance evaluations. (essential) Oversees submission and monitoring of grant proposals for direct reports; supports coordination and preparation of grant proposals within areas of responsibility. (essential) Manages a smaller/complex portfolio (e.g., Chairman/Chief); oversees budgets for federal and non-federal research grants, contracts and sub-contracts. Oversees post-award work such as unobligated balance carryforwards, change of Principal Investigators, no-cost extensions, relinquishing statements, and other federal Grants Management Specialist requests. Oversees onboarding of new faculty recruits and off-boarding of faculty across teams; delegates tasks to direct reports and collaborates with Financial Analyst, department staff and ancillary departments to ensure smooth transition of information, people and equipment. (essential) Collaborates with the RAD to organize annual HMFP salary projection for defined areas and ensures salary commitments are met. Provides additional support to Research Administrative Director and Principal Investigators on special projects; may assume additional responsibilities in the absence of a Research Administrative Director. (essential) Primary oversight auditing of research administrator performance in areas such as effort reports, deficit management and pre-award database and subcontract management; reports to PI and Research Administrative Director on unusual or non-compliant issues. (essential) Participates in development of a Research community-wide orientation program; maintains information and updates policies as needed; conducts orientation for new faculty, fellows and research staff in collaboration with the Research Administrative Director, Chiefs and/or Principal Investigators. (essential) Has authority to direct and support employees’ daily work activities and the responsibility for hiring, termination, corrective action, and performance reviews. Direct Reports: 2 or 3. Required Qualifications
Bachelor’s degree required. 5-8 years of related work experience with 2 years of supervisory/management experience in a research environment; 7 years of research administration experience including supervisory experience may substitute for degree. Knowledge of grants management, budget preparation, financial management principles and regulatory requirements. Experience with computer systems, including web-based applications and Microsoft Office applications (Outlook, Word, Excel, PowerPoint or Access). Competencies
Decision Making: Ability to make decisions guided by precedents, policies and objectives; regularly makes decisions affecting a department or functional area. Problem Solving: Able to address highly varied, complex, and often non-recurring problems with staff input, innovative and Lean approaches. Independence of Action: Ability to set goals and priorities; may recommend department policies and programs; guidance provided by Director. Written Communications: Ability to clearly communicate complex information in English in writing to all levels of staff and management. Oral Communications: Ability to convey complex concepts in English, address sensitive situations, resolve conflicts, negotiate, motivate and persuade. Knowledge: Broad and comprehensive knowledge of theories, concepts, practices and policies; applicable across multiple functional areas. Team Work: Ability to lead small projects or work groups; promote collaboration and improve workflows. Customer Service: Lead initiatives to meet or exceed customer service standards in assigned units or across areas. Health and Safety/Environmental Considerations: Tasks require close attention to accuracy and adaptability to changing conditions; safety and environmental requirements followed as applicable. Health care status notes: Vaccine requirement for influenza as a condition of employment where applicable. Sensory, physical, and other requirements are typical for a research administration role in a health care setting. Equal Opportunity Employer/Veterans/Disabled.
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