Wenatchee Valley College
Vice President of Administrative Services
Wenatchee Valley College, Wenatchee, Washington, us, 98807
Overview
Wenatchee Valley College (WVC) invites applications for a transparent, collaborative, and solution-oriented leader to serve as vice president of administrative services. This executive-level role functions as the college’s chief financial and operations officer, with broad responsibility for strengthening the institution’s financial health and operational sustainability. As a member of the president’s cabinet, the vice president will work closely with faculty, staff, and administrators to support high-quality teaching and learning; enhance student services, promote a culture of continuous improvement; and ensure that financial, administrative, and operational functions align with WVC’s mission and strategic goals. The vice president oversees several critical areas, including finance and budgeting, payroll, facilities management and capital construction, information technology, campus safety, security and auxiliary services. Key responsibilities include overseeing the development and management of the college’s budget, ensuring fiscal integrity and accountability, and optimizing resource allocation. This role also involves overseeing the maintenance and improvement of campus facilities, ensuring they meet the needs of students, faculty, and staff.
Additionally, the vice president of administrative services will be instrumental in driving technology initiatives that support the college’s strategic goals and enhance the overall student, employee, and community stakeholders experience. Collaboration with other senior leaders is essential to support academic and student services, foster a culture of continuous improvement, and align administrative functions with institutional priorities. Ideal Candidate Profile
The ideal candidate will possess demonstrated expertise in financial management, accounting, strategic planning, capital project oversight, inventory and asset control, and organizational leadership. They must exhibit exceptional communication and interpersonal skills to engage effectively with faculty and staff, campus administrators, board of trustees, and external stakeholders. The vice president will be a strategic thinker, collaborative problem-solver, and proactive leader, committed to transparency, accountability, and operational excellence. The incumbent will foster a vibrant, inclusive, and welcoming student-centered learning environment while advancing the College’s mission, priorities, and long-term goals. Responsibilities
Serve as treasurer to the board of trustees, providing strategic guidance and reports on tuition, fees, budgeting, capital projects and institutional policy development. Oversee the development, revision, and integration of institutional policies in collaboration with the cabinet, Collaborative Oversight Committee, president and the board of trustees. Provide timely, data-informed insights to the President, Budget Committee, and board on financial matters, emerging challenges and potential solutions. Develop and maintain systems of accountability, continuous improvement, and financial assessment, with a focus on strategic insight, risk management and operational efficiency. Ensure clear, consistent, and accessible communication and documentation of administrative policies and changes across the college community. Set administrative goals and strategies to align operations with institutional priorities, and continuously seek ways to enhance accessibility, understanding and appropriate interpretation. Oversee financial and business services, including facilities, IT, payroll, auxiliary services, budget planning, parking, facility rentals, security, contracts and public-private partnerships. Manage institutional financial obligations, enhance the district’s solvency, financial health and operations while building college reserves. Lead short- and long-term financial forecasting and identify innovative or alternative revenue streams. Cultivate and maintain relationships and strategic partnerships with business, community, education and government stakeholders. Advocate for institutional priorities with external stakeholders and represent WVC at community and regional events. Ensure financial visibility and transparency to support informed decision-making by the college, cabinet, president, and the board of trustees. Facilitate collaborative budget planning and implementation through campus-wide input and shared governance. Lead all phases of capital projects, from initial planning through execution. Support the long-term maintenance, development, and sustainability of campus facilities and infrastructure. Implement comprehensive safety and security protocols to foster a safe and welcoming campus environment. Represent WVC on the SBCTC Business Affairs Commission. This is not intended to be an exclusive list of all duties and responsibilities. Related duties and responsibilities may be assigned. Minimum Qualifications
Bachelor\'s degree in finance, accounting, business administration or a related field. Experience working in higher education. Five years of progressively responsible experience in finance, modeling and accounting/management. Five years of experience with fund accounting, financial reporting standards, and accrual-based accounting, including conducting complex financial analysis. Ability to educate and develop a zero-based accounting budget within a shared governance organizational structure. Five years of supervisory experience, including performance evaluation, team leadership, and collaboration with diverse stakeholders. Capital project management or oversight experience, including planning and execution. Proven commitment to transparent financial communication, responsible stewardship, and fiscal education within a governmental setting, ideally in a college or university environment. Note:
If you do not meet one or more qualifications but have an applicable combination of education and experience which demonstrates the ability to perform the essential functions of the position. Preferred Qualifications
Masters or doctorate degree in finance, business administration, higher education, or a related field. CPA licensure. Understanding of community college funding structures and state-level reporting. Experience working within the Washington State Community and Technical College (CTC) system. Demonstrated success in developing and executing financial strategies that align with and advance institutional goals. Experience leading clean external audits with minimal or no management letters or findings. Knowledge of governmental accounting and compliance standards. Ability to think strategically, identify new opportunities and initiatives aligned with the district’s priorities. Strong presentation skills with the ability to clearly communicate financial concepts, budgets, revenue forecasts, expenditures, reserves, and investments to non-financial audiences. Experience supporting accreditation reporting (e.g., NWCCU). Forward-thinking leader with the ability to assess and improve financial practices using data-driven decision-making. Experience creating digital content (such as Word/PDF documents and web and learning management system content as appropriate to the role) in accessible formats. Bilingual in Spanish and English. Knowledge Of
Financial principles and Governmental Accounting Standards Board (GASB) related to higher education. Budget development, fiscal analysis, and cost/benefit methodologies. Best practices in managing facilities, IT, payroll, auxiliary services and business services. Systems of accountability, quality assurance, financial forecasting, risk management, inventory controls and operational efficiency. Strategic and operational planning. ctcLink (PeopleSoft) functionalities related to budgeting, payroll, student services and reporting. NWCCU accreditation standards and compliance processes. Ability To
Develop administrative goals and strategies aligned with WVC’s mission and priorities. Collaborate effectively across departments and with diverse stakeholders. Prepare comprehensive financial reports and manage complex budgets. Lead finance staff, oversee cash flow, budget practices, fund transfers and student billing. Exercise leadership, communication, and decision-making abilities to promote a culture of fiscal stewardship and accountability. Design systems for internal controls, accountability and continuous improvement. Support shared governance and inclusive budget development processes. Navigate and respond to evolving challenges in the higher education financial landscape. Knowledge, Skills, & Abilities
Customer Service: Knowledge of customer service skills and best practices with ability to provide general and specialized student support with professional courtesy, empathy, and interest in positive problem solving. Oral communication: Speak clearly and persuasively, actively listen and take the time to understand the points being made, including asking questions as appropriate and responding to questions. Quality: Accurate and thorough, look for ways to improve and promote quality, provide feedback to improve performance, monitor own work to ensure quality. Professionalism: Approach others in a tactful manner, react well under pressure, treat others with respect and consideration and follow through on commitments. Problem solving: Ability to assess situations and think beyond the immediate issue to anticipate and fulfill future needs before they become complications. Diversity, equity and inclusion: Demonstrated competency and experience working in a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, gender and racial/ethnic backgrounds and those with physical, emotional and/or learning disabilities. Technical/computer skills: High level of proficiency and accuracy in Microsoft Office; familiarity with Canvas, PeopleSoft, and other college systems; ability to be cross trained to provide basic technical support. Student services: Knowledge of college processes such as admissions, enrollment, and financial aid; ability to be cross trained to provide student services support. FERPA: Maintain a high level of confidentiality and follow FERPA guidelines. Terms of Employment
This is a full-time, twelve-month, administrative exempt position contracted on an annual basis. The starting salary hiring range for this position is $150,000 to $173.644. Individual placement within the hiring range is based on the candidate\'s current experience, education, skills, and abilities related to the position. The salary will be prorated to reflect the actual number of contract days worked in the remainder of the fiscal year. Your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance; life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our benefits website at: https://www.wvc.edu/humanresources/benefits.html. Work Schedule & Environment
Normal work hours are Monday through Friday, 8:00 a.m.-5 p.m. (1 hour lunch). Work is performed on campus in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required. Regular and consistent attendance required. Conditions of Employment
An offer of employment will not carry with it any responsibility or obligation on the part of the College to sponsor an H-1B visa. Wenatchee Valley College only employs U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show proof of identity, and eligibility verification as required by the U.S. Citizenship and Immigration Services. All offers of employment are subject to background checks. Prior to a new hire, a background check including criminal record history will be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Finalists are required to complete the sexual misconduct disclosure form as required under RCW 288.112.080. A valid Washington state driver's license may be required. Application and Selection Procedure
Complete application packages must include the following: Complete Wenatchee Valley College online application. Upload a cover letter that specifically describes how your educational background and experience meet the minimum and preferred qualifications. (five pages max). Upload resume. (five pages max). Upload copies of transcripts for all colleges and universities attended. Complete supplemental questions. It is your responsibility to submit all required application materials before the deadline. Please do not send reference letters or other unsolicited materials. They will not be shared with the screening committee and cannot be returned to you. Only finalists may be asked to send additional materials. Attachments from prior applications will not upload automatically to your new application. Should you have difficulties uploading your documents, please contact NeoGov Technical Support at 1-855-524-5627 for assistance. Preliminary screening of complete applications will begin October 10, 2025, and continue until the position is closed. For More Information: Please contact human resources or the chief of staff to schedule a confidential appointment with the president to discuss the opportunity more in depth. The president reserves the right to initiate an emergency interim one-year contract hire for the right candidate with the ability to be considered for a permanent exempt position thereafter. Reasonable Accommodation: Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the human resources office by calling 509-682-6440. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service. Equal Opportunity Employer: Wenatchee Valley College is committed to a policy of equal opportunity in employment and student enrollment. All programs are free from discrimination and harassment against any person because of race, creed, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, the presence of any sensory, mental, or physical disability, or the use of a service animal by a person with a disability, age, parental status or families with children, marital status, religion, genetic information, honorably discharged veteran or military status or any other prohibited basis per RCW 49.60.030, 040 and other federal and laws and regulations, or participation in the complaint process. Equity Statement: Research suggests that women, gender diverse, BIPOC individuals may self-select out of opportunities if they don\'t meet 100% of the job requirements.We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role. The following persons have been designated to handle inquiries regarding the non-discrimination policies and Title IX compliance for both the Wenatchee and Omak campuses: To report discrimination or harassment: Title IX Coordinator, (509) 682-6445, title9@wvc.edu. To request disability accommodations: Student Access Manager, Wenatchi Hall 2133, (509) 682-6854, TTY/TTD: Dial 711, sas@wvc.edu. This recruitment announcement may not reflect the entire job description and can be changed or modified at any time.
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Wenatchee Valley College (WVC) invites applications for a transparent, collaborative, and solution-oriented leader to serve as vice president of administrative services. This executive-level role functions as the college’s chief financial and operations officer, with broad responsibility for strengthening the institution’s financial health and operational sustainability. As a member of the president’s cabinet, the vice president will work closely with faculty, staff, and administrators to support high-quality teaching and learning; enhance student services, promote a culture of continuous improvement; and ensure that financial, administrative, and operational functions align with WVC’s mission and strategic goals. The vice president oversees several critical areas, including finance and budgeting, payroll, facilities management and capital construction, information technology, campus safety, security and auxiliary services. Key responsibilities include overseeing the development and management of the college’s budget, ensuring fiscal integrity and accountability, and optimizing resource allocation. This role also involves overseeing the maintenance and improvement of campus facilities, ensuring they meet the needs of students, faculty, and staff.
Additionally, the vice president of administrative services will be instrumental in driving technology initiatives that support the college’s strategic goals and enhance the overall student, employee, and community stakeholders experience. Collaboration with other senior leaders is essential to support academic and student services, foster a culture of continuous improvement, and align administrative functions with institutional priorities. Ideal Candidate Profile
The ideal candidate will possess demonstrated expertise in financial management, accounting, strategic planning, capital project oversight, inventory and asset control, and organizational leadership. They must exhibit exceptional communication and interpersonal skills to engage effectively with faculty and staff, campus administrators, board of trustees, and external stakeholders. The vice president will be a strategic thinker, collaborative problem-solver, and proactive leader, committed to transparency, accountability, and operational excellence. The incumbent will foster a vibrant, inclusive, and welcoming student-centered learning environment while advancing the College’s mission, priorities, and long-term goals. Responsibilities
Serve as treasurer to the board of trustees, providing strategic guidance and reports on tuition, fees, budgeting, capital projects and institutional policy development. Oversee the development, revision, and integration of institutional policies in collaboration with the cabinet, Collaborative Oversight Committee, president and the board of trustees. Provide timely, data-informed insights to the President, Budget Committee, and board on financial matters, emerging challenges and potential solutions. Develop and maintain systems of accountability, continuous improvement, and financial assessment, with a focus on strategic insight, risk management and operational efficiency. Ensure clear, consistent, and accessible communication and documentation of administrative policies and changes across the college community. Set administrative goals and strategies to align operations with institutional priorities, and continuously seek ways to enhance accessibility, understanding and appropriate interpretation. Oversee financial and business services, including facilities, IT, payroll, auxiliary services, budget planning, parking, facility rentals, security, contracts and public-private partnerships. Manage institutional financial obligations, enhance the district’s solvency, financial health and operations while building college reserves. Lead short- and long-term financial forecasting and identify innovative or alternative revenue streams. Cultivate and maintain relationships and strategic partnerships with business, community, education and government stakeholders. Advocate for institutional priorities with external stakeholders and represent WVC at community and regional events. Ensure financial visibility and transparency to support informed decision-making by the college, cabinet, president, and the board of trustees. Facilitate collaborative budget planning and implementation through campus-wide input and shared governance. Lead all phases of capital projects, from initial planning through execution. Support the long-term maintenance, development, and sustainability of campus facilities and infrastructure. Implement comprehensive safety and security protocols to foster a safe and welcoming campus environment. Represent WVC on the SBCTC Business Affairs Commission. This is not intended to be an exclusive list of all duties and responsibilities. Related duties and responsibilities may be assigned. Minimum Qualifications
Bachelor\'s degree in finance, accounting, business administration or a related field. Experience working in higher education. Five years of progressively responsible experience in finance, modeling and accounting/management. Five years of experience with fund accounting, financial reporting standards, and accrual-based accounting, including conducting complex financial analysis. Ability to educate and develop a zero-based accounting budget within a shared governance organizational structure. Five years of supervisory experience, including performance evaluation, team leadership, and collaboration with diverse stakeholders. Capital project management or oversight experience, including planning and execution. Proven commitment to transparent financial communication, responsible stewardship, and fiscal education within a governmental setting, ideally in a college or university environment. Note:
If you do not meet one or more qualifications but have an applicable combination of education and experience which demonstrates the ability to perform the essential functions of the position. Preferred Qualifications
Masters or doctorate degree in finance, business administration, higher education, or a related field. CPA licensure. Understanding of community college funding structures and state-level reporting. Experience working within the Washington State Community and Technical College (CTC) system. Demonstrated success in developing and executing financial strategies that align with and advance institutional goals. Experience leading clean external audits with minimal or no management letters or findings. Knowledge of governmental accounting and compliance standards. Ability to think strategically, identify new opportunities and initiatives aligned with the district’s priorities. Strong presentation skills with the ability to clearly communicate financial concepts, budgets, revenue forecasts, expenditures, reserves, and investments to non-financial audiences. Experience supporting accreditation reporting (e.g., NWCCU). Forward-thinking leader with the ability to assess and improve financial practices using data-driven decision-making. Experience creating digital content (such as Word/PDF documents and web and learning management system content as appropriate to the role) in accessible formats. Bilingual in Spanish and English. Knowledge Of
Financial principles and Governmental Accounting Standards Board (GASB) related to higher education. Budget development, fiscal analysis, and cost/benefit methodologies. Best practices in managing facilities, IT, payroll, auxiliary services and business services. Systems of accountability, quality assurance, financial forecasting, risk management, inventory controls and operational efficiency. Strategic and operational planning. ctcLink (PeopleSoft) functionalities related to budgeting, payroll, student services and reporting. NWCCU accreditation standards and compliance processes. Ability To
Develop administrative goals and strategies aligned with WVC’s mission and priorities. Collaborate effectively across departments and with diverse stakeholders. Prepare comprehensive financial reports and manage complex budgets. Lead finance staff, oversee cash flow, budget practices, fund transfers and student billing. Exercise leadership, communication, and decision-making abilities to promote a culture of fiscal stewardship and accountability. Design systems for internal controls, accountability and continuous improvement. Support shared governance and inclusive budget development processes. Navigate and respond to evolving challenges in the higher education financial landscape. Knowledge, Skills, & Abilities
Customer Service: Knowledge of customer service skills and best practices with ability to provide general and specialized student support with professional courtesy, empathy, and interest in positive problem solving. Oral communication: Speak clearly and persuasively, actively listen and take the time to understand the points being made, including asking questions as appropriate and responding to questions. Quality: Accurate and thorough, look for ways to improve and promote quality, provide feedback to improve performance, monitor own work to ensure quality. Professionalism: Approach others in a tactful manner, react well under pressure, treat others with respect and consideration and follow through on commitments. Problem solving: Ability to assess situations and think beyond the immediate issue to anticipate and fulfill future needs before they become complications. Diversity, equity and inclusion: Demonstrated competency and experience working in a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, gender and racial/ethnic backgrounds and those with physical, emotional and/or learning disabilities. Technical/computer skills: High level of proficiency and accuracy in Microsoft Office; familiarity with Canvas, PeopleSoft, and other college systems; ability to be cross trained to provide basic technical support. Student services: Knowledge of college processes such as admissions, enrollment, and financial aid; ability to be cross trained to provide student services support. FERPA: Maintain a high level of confidentiality and follow FERPA guidelines. Terms of Employment
This is a full-time, twelve-month, administrative exempt position contracted on an annual basis. The starting salary hiring range for this position is $150,000 to $173.644. Individual placement within the hiring range is based on the candidate\'s current experience, education, skills, and abilities related to the position. The salary will be prorated to reflect the actual number of contract days worked in the remainder of the fiscal year. Your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance; life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our benefits website at: https://www.wvc.edu/humanresources/benefits.html. Work Schedule & Environment
Normal work hours are Monday through Friday, 8:00 a.m.-5 p.m. (1 hour lunch). Work is performed on campus in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required. Regular and consistent attendance required. Conditions of Employment
An offer of employment will not carry with it any responsibility or obligation on the part of the College to sponsor an H-1B visa. Wenatchee Valley College only employs U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show proof of identity, and eligibility verification as required by the U.S. Citizenship and Immigration Services. All offers of employment are subject to background checks. Prior to a new hire, a background check including criminal record history will be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Finalists are required to complete the sexual misconduct disclosure form as required under RCW 288.112.080. A valid Washington state driver's license may be required. Application and Selection Procedure
Complete application packages must include the following: Complete Wenatchee Valley College online application. Upload a cover letter that specifically describes how your educational background and experience meet the minimum and preferred qualifications. (five pages max). Upload resume. (five pages max). Upload copies of transcripts for all colleges and universities attended. Complete supplemental questions. It is your responsibility to submit all required application materials before the deadline. Please do not send reference letters or other unsolicited materials. They will not be shared with the screening committee and cannot be returned to you. Only finalists may be asked to send additional materials. Attachments from prior applications will not upload automatically to your new application. Should you have difficulties uploading your documents, please contact NeoGov Technical Support at 1-855-524-5627 for assistance. Preliminary screening of complete applications will begin October 10, 2025, and continue until the position is closed. For More Information: Please contact human resources or the chief of staff to schedule a confidential appointment with the president to discuss the opportunity more in depth. The president reserves the right to initiate an emergency interim one-year contract hire for the right candidate with the ability to be considered for a permanent exempt position thereafter. Reasonable Accommodation: Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the human resources office by calling 509-682-6440. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service. Equal Opportunity Employer: Wenatchee Valley College is committed to a policy of equal opportunity in employment and student enrollment. All programs are free from discrimination and harassment against any person because of race, creed, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, the presence of any sensory, mental, or physical disability, or the use of a service animal by a person with a disability, age, parental status or families with children, marital status, religion, genetic information, honorably discharged veteran or military status or any other prohibited basis per RCW 49.60.030, 040 and other federal and laws and regulations, or participation in the complaint process. Equity Statement: Research suggests that women, gender diverse, BIPOC individuals may self-select out of opportunities if they don\'t meet 100% of the job requirements.We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role. The following persons have been designated to handle inquiries regarding the non-discrimination policies and Title IX compliance for both the Wenatchee and Omak campuses: To report discrimination or harassment: Title IX Coordinator, (509) 682-6445, title9@wvc.edu. To request disability accommodations: Student Access Manager, Wenatchi Hall 2133, (509) 682-6854, TTY/TTD: Dial 711, sas@wvc.edu. This recruitment announcement may not reflect the entire job description and can be changed or modified at any time.
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