Northwestern University
Assistant Grant & Contract Financial Administrator (Hybrid)
Northwestern University, Evanston, Illinois, us, 60208
Overview
Department: Acctg Svcs Res & Spon Prog
Salary/Grade: EXS/6
The Office of Accounting Services for Research and Sponsored Programs (ASRSP) helps university researchers with financial reporting, invoicing, collecting revenue, coordinating audits, and processing transactions related to their sponsored projects. Reporting to the Assistant Director ASRSP, the Assistant Grant and Contract Financial Administrator will:
Conduct annual expense review under the supervision of the Assistant Director of Special Projects
Assist in resolving cost allowability issues with the department administrators when conducting annual expense review
Maintain the expense review inventory and worksheets, and communicate with the GCFAs regularly
Expand the annual review population as scheduled
Assist Grant and Contract Financial Administrator (GCFA) in award closeout and invoicing as needed
Assist in transaction review as needed
Areas of responsibility:
Accounting policy & procedure
Analysis
Audit
Expense reimbursement
Grants &/or awards
Reporting
Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objectives and deadlines and overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, and/or far-reaching implications.
Specific Responsibilities :
Note: Italic text from the original has been preserved as plain text here; formatting tags were removed to meet allowed tag rules.
Budget
Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment and/or gift revenues.
Prepares analysis & reports.
Provides account research.
Assists with budget projects.
Updates budget estimates & provides commitment tracking support for all financial activity.
Ensures lead schedules are prepared.
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Acts a Budget Office expert on units and functions within portfolio of responsibilities.
Coordinates &/or provides information for the annual salary review process.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting
Creates daily, monthly, annual, and/or project end analysis & reports regarding area/unit, grants and/or awards, accounts, funds, payroll, expense and/or revenue allocation, customer service activity, etc.
Prepares financial analysis and lead schedules for supplies, equipment, and/or personnel decisions.
Records journal entries and creates reports.
Performs financial account reconciliations, statement analysis, and transaction research.
Provides support for annual audit workpapers and quarterly financial statement workpapers.
Maintains, and updates financial models and analysis.
Transactions
Provides review and oversight of all types of financial transactions, some of which may be complex in regard to size or duration of account.
Enters individual and/or summary of transactions into journals and/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice and policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles and provides receipts (as appropriate) for transactions.
Processes transfer and/or appropriation charges and may balance and/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction and guidance for customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Prepares & delivers bank deposits
Accesses multiple banking systems to process transactions, retrieve information, and/or initiate wire transfers.
Provides financial policy interpretation to determine the validity of customer requests and ensure compliance.
Contacts outside agencies, banks and/or banking systems to obtain clarification of rules and/or regulations.
Controls account availability for all chart strings.
Provides support for internal and/or granting agency audit requests.
Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Grants &/or Awards
Reviews PI funding status on a monthly basis.
Works with Dept and/or Research Administrator regarding financial grants management issues.
Provides data for grant proposals; submits proposals.
Develops and/or administers budgets; coordinates IRB/IACUC, OSR/ASRSP transactions, and/or effort reporting.
Interacts with faculty, staff and/or funders to build relationships, transfer knowledge, and/or advise on research policies and procedures.
Monitors commitments and expenditures to ensure compliance with granting agency guidelines.
Verifies accurate setup of sponsored project accounts.
Administration
Processes and presents data and information through the application of database, graphic and spreadsheet software.
Obtains data by downloading from enterprise systems; develops and runs queries.
Identifies sources for data and information to be used and completes special financial projects.
Performs general office support activities
Manages operation of or interaction with a computer system or system processes that support the area or program.
Ensures that area service level goals are met.
Training: Provides training and support to related university units or program participants; maintains website and training materials
Supervision
Supervises temporary, part-time or work study students
Provides work direction to others
Supervises other employees
Assists with hiring employees
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor\'s or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
2 years financial, budgeting and/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Target hiring range for this position will be between $56,782 to $62,900 per year. Offered salary will be determined by the applicant\'s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life\'s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/ benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you\'re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern\'s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
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The Office of Accounting Services for Research and Sponsored Programs (ASRSP) helps university researchers with financial reporting, invoicing, collecting revenue, coordinating audits, and processing transactions related to their sponsored projects. Reporting to the Assistant Director ASRSP, the Assistant Grant and Contract Financial Administrator will:
Conduct annual expense review under the supervision of the Assistant Director of Special Projects
Assist in resolving cost allowability issues with the department administrators when conducting annual expense review
Maintain the expense review inventory and worksheets, and communicate with the GCFAs regularly
Expand the annual review population as scheduled
Assist Grant and Contract Financial Administrator (GCFA) in award closeout and invoicing as needed
Assist in transaction review as needed
Areas of responsibility:
Accounting policy & procedure
Analysis
Audit
Expense reimbursement
Grants &/or awards
Reporting
Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objectives and deadlines and overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, and/or far-reaching implications.
Specific Responsibilities :
Note: Italic text from the original has been preserved as plain text here; formatting tags were removed to meet allowed tag rules.
Budget
Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment and/or gift revenues.
Prepares analysis & reports.
Provides account research.
Assists with budget projects.
Updates budget estimates & provides commitment tracking support for all financial activity.
Ensures lead schedules are prepared.
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Acts a Budget Office expert on units and functions within portfolio of responsibilities.
Coordinates &/or provides information for the annual salary review process.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting
Creates daily, monthly, annual, and/or project end analysis & reports regarding area/unit, grants and/or awards, accounts, funds, payroll, expense and/or revenue allocation, customer service activity, etc.
Prepares financial analysis and lead schedules for supplies, equipment, and/or personnel decisions.
Records journal entries and creates reports.
Performs financial account reconciliations, statement analysis, and transaction research.
Provides support for annual audit workpapers and quarterly financial statement workpapers.
Maintains, and updates financial models and analysis.
Transactions
Provides review and oversight of all types of financial transactions, some of which may be complex in regard to size or duration of account.
Enters individual and/or summary of transactions into journals and/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice and policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles and provides receipts (as appropriate) for transactions.
Processes transfer and/or appropriation charges and may balance and/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction and guidance for customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Prepares & delivers bank deposits
Accesses multiple banking systems to process transactions, retrieve information, and/or initiate wire transfers.
Provides financial policy interpretation to determine the validity of customer requests and ensure compliance.
Contacts outside agencies, banks and/or banking systems to obtain clarification of rules and/or regulations.
Controls account availability for all chart strings.
Provides support for internal and/or granting agency audit requests.
Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Grants &/or Awards
Reviews PI funding status on a monthly basis.
Works with Dept and/or Research Administrator regarding financial grants management issues.
Provides data for grant proposals; submits proposals.
Develops and/or administers budgets; coordinates IRB/IACUC, OSR/ASRSP transactions, and/or effort reporting.
Interacts with faculty, staff and/or funders to build relationships, transfer knowledge, and/or advise on research policies and procedures.
Monitors commitments and expenditures to ensure compliance with granting agency guidelines.
Verifies accurate setup of sponsored project accounts.
Administration
Processes and presents data and information through the application of database, graphic and spreadsheet software.
Obtains data by downloading from enterprise systems; develops and runs queries.
Identifies sources for data and information to be used and completes special financial projects.
Performs general office support activities
Manages operation of or interaction with a computer system or system processes that support the area or program.
Ensures that area service level goals are met.
Training: Provides training and support to related university units or program participants; maintains website and training materials
Supervision
Supervises temporary, part-time or work study students
Provides work direction to others
Supervises other employees
Assists with hiring employees
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor\'s or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
2 years financial, budgeting and/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Target hiring range for this position will be between $56,782 to $62,900 per year. Offered salary will be determined by the applicant\'s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life\'s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/ benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you\'re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern\'s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
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