University of Chicago
Overview
Join to apply for the
Finance Administrator
role at
University of Chicago . About The Department: EPIC - Administration and Operations. The University of Chicago Institute for Climate and Sustainable Growth (ICSG) is a groundbreaking effort uniting faculty to advance society’s understanding of our energy and climate future. The Institute combines faculty insights in energy markets and policy, climate systems engineering, and energy technology to produce world-changing ideas while investing in the next generation of energy and climate thinkers, leaders, and innovators through novel educational programs. The Finance Administrator will act as the primary financial and analytical liaison for assigned departments and initiatives, overseeing budget development and providing comprehensive financial management support. This role will drive the development and integration of unit-specific financial data analytics and reporting, focusing on standardized metrics and methodologies to evaluate both University-wide and department-level financial performance. The role also contributes to long- and short-term financial goals, business strategies, and financial forecasts, and coordinates quarterly and year-end reporting for the operating budget. Responsibilities
Analyzes, reviews, and tracks financial activities for ICSG, EPIC, CSEi, E&E Lab, and other programs with a focus on finance, auditing, budgeting, forecasting, and purchasing. Builds and maintains complex financial models using Excel and other tools. Prepares monthly, quarterly, and annual variance reports; flags inconsistencies and submits account corrections for payroll and non-payroll. Prepares monthly reports, conducts and corrects errors in accounts using existing procedures, and provides advice on the financial impact of HR and academic affairs decisions. Routinely prepares budgets, creates accounts, and monitors, allocates, authorizes, and controls expenses in the University’s financial accounting system. Plans, develops, and manages budgets, including multi-year forecasting. Assists the Finance Manager in the annual budget process, including preparing departmental budget packets and entering data into UCPlan. Monitors and reconciles actuals vs. budget; explains variances and suggests course corrections. Oversees and tracks multi-year faculty fund support packages; provides periodic reports to faculty. Assists in developing performance metrics and methodologies to evaluate financial health across units. Oversees review, approval, and reporting of expenditures, goods, services, and cost allocations. Prepares and submits financial transactions through Oracle and Concur; assists with payment processing and procurement. Supports staff with the GEMS system and ensures regular reconciliation of transactions. Coordinates calls for proposals and manages internal faculty grant awards. Assists in reviewing and executing contracts and data use agreements; liaise with vendors to ensure compliance with University standards. Works with UChicago Global and UC Trust to manage international fund transfers. Collaborates with the Clean Air team to oversee funding disbursements to global external partners. Acts as the primary account administrator, providing intensive customer service to account owners; liaises with Financial Services and internal stakeholders as necessary. Helps develop and maintain a Financial Administration manual with key policies and procedures. Provides financial guidance related to HR and academic decisions. Assists in preparing presentations and training materials on financial and administrative topics for leadership and department members. Provides professional support as a primary account administrator for account owners in an intensive customer service environment. Performs other related work as needed. Qualifications
Education : Bachelor’s degree in finance, accounting, business administration, or related field. Minimum qualifications include a college or university degree in related field. Experience : 2-5 years of work experience in a related job discipline. Preferred Skills and Competencies
Knowledge of financial computing and database software; advanced Microsoft Excel (pivot tables, v-lookups, macros, formatting). Knowledge of budgeting, financial planning, and financial reporting; familiarity with accounting and budget systems; proficiency with Microsoft Office. Outstanding analytical and problem-solving skills; detail-oriented; able to manage multiple projects. Ability to work independently and collaboratively; sound judgment and discretion with confidential matters. Strong verbal and written communication; good time management and delivery of high-integrity products within deadlines. Working Conditions
Office environment; computer-based work; fast-paced setting. Application Documents
Resume/CV (required) Cover Letter (required) Three Professional References Contact Information (required) When applying, upload documents via the My Experience page in the Application Documents section. Job Details
Job Family: Financial Management Role Impact: Individual Contributor Scheduled Weekly Hours: 37.5 Pay Rate Type: Salary Pay Range: $70,000.00 - $77,000.00 Benefits Eligible: Yes FLSA Status: Exempt The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, or expression, national or ethnic origin, disability, or other protected statuses. For additional information, see the University’s Notice of Nondiscrimination. A background check is required for offers of employment. The University’s Annual Security & Fire Safety Report is available online. Posting statements and accommodations: If you need a reasonable accommodation to complete the application, contact the provided channels. Referrals increase chances of interviewing. This listing may display other related opportunities in the Chicago area.
#J-18808-Ljbffr
Join to apply for the
Finance Administrator
role at
University of Chicago . About The Department: EPIC - Administration and Operations. The University of Chicago Institute for Climate and Sustainable Growth (ICSG) is a groundbreaking effort uniting faculty to advance society’s understanding of our energy and climate future. The Institute combines faculty insights in energy markets and policy, climate systems engineering, and energy technology to produce world-changing ideas while investing in the next generation of energy and climate thinkers, leaders, and innovators through novel educational programs. The Finance Administrator will act as the primary financial and analytical liaison for assigned departments and initiatives, overseeing budget development and providing comprehensive financial management support. This role will drive the development and integration of unit-specific financial data analytics and reporting, focusing on standardized metrics and methodologies to evaluate both University-wide and department-level financial performance. The role also contributes to long- and short-term financial goals, business strategies, and financial forecasts, and coordinates quarterly and year-end reporting for the operating budget. Responsibilities
Analyzes, reviews, and tracks financial activities for ICSG, EPIC, CSEi, E&E Lab, and other programs with a focus on finance, auditing, budgeting, forecasting, and purchasing. Builds and maintains complex financial models using Excel and other tools. Prepares monthly, quarterly, and annual variance reports; flags inconsistencies and submits account corrections for payroll and non-payroll. Prepares monthly reports, conducts and corrects errors in accounts using existing procedures, and provides advice on the financial impact of HR and academic affairs decisions. Routinely prepares budgets, creates accounts, and monitors, allocates, authorizes, and controls expenses in the University’s financial accounting system. Plans, develops, and manages budgets, including multi-year forecasting. Assists the Finance Manager in the annual budget process, including preparing departmental budget packets and entering data into UCPlan. Monitors and reconciles actuals vs. budget; explains variances and suggests course corrections. Oversees and tracks multi-year faculty fund support packages; provides periodic reports to faculty. Assists in developing performance metrics and methodologies to evaluate financial health across units. Oversees review, approval, and reporting of expenditures, goods, services, and cost allocations. Prepares and submits financial transactions through Oracle and Concur; assists with payment processing and procurement. Supports staff with the GEMS system and ensures regular reconciliation of transactions. Coordinates calls for proposals and manages internal faculty grant awards. Assists in reviewing and executing contracts and data use agreements; liaise with vendors to ensure compliance with University standards. Works with UChicago Global and UC Trust to manage international fund transfers. Collaborates with the Clean Air team to oversee funding disbursements to global external partners. Acts as the primary account administrator, providing intensive customer service to account owners; liaises with Financial Services and internal stakeholders as necessary. Helps develop and maintain a Financial Administration manual with key policies and procedures. Provides financial guidance related to HR and academic decisions. Assists in preparing presentations and training materials on financial and administrative topics for leadership and department members. Provides professional support as a primary account administrator for account owners in an intensive customer service environment. Performs other related work as needed. Qualifications
Education : Bachelor’s degree in finance, accounting, business administration, or related field. Minimum qualifications include a college or university degree in related field. Experience : 2-5 years of work experience in a related job discipline. Preferred Skills and Competencies
Knowledge of financial computing and database software; advanced Microsoft Excel (pivot tables, v-lookups, macros, formatting). Knowledge of budgeting, financial planning, and financial reporting; familiarity with accounting and budget systems; proficiency with Microsoft Office. Outstanding analytical and problem-solving skills; detail-oriented; able to manage multiple projects. Ability to work independently and collaboratively; sound judgment and discretion with confidential matters. Strong verbal and written communication; good time management and delivery of high-integrity products within deadlines. Working Conditions
Office environment; computer-based work; fast-paced setting. Application Documents
Resume/CV (required) Cover Letter (required) Three Professional References Contact Information (required) When applying, upload documents via the My Experience page in the Application Documents section. Job Details
Job Family: Financial Management Role Impact: Individual Contributor Scheduled Weekly Hours: 37.5 Pay Rate Type: Salary Pay Range: $70,000.00 - $77,000.00 Benefits Eligible: Yes FLSA Status: Exempt The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, or expression, national or ethnic origin, disability, or other protected statuses. For additional information, see the University’s Notice of Nondiscrimination. A background check is required for offers of employment. The University’s Annual Security & Fire Safety Report is available online. Posting statements and accommodations: If you need a reasonable accommodation to complete the application, contact the provided channels. Referrals increase chances of interviewing. This listing may display other related opportunities in the Chicago area.
#J-18808-Ljbffr