Mission Staffing
Executive Assistant/Event Associate - Private Equity
Mission Staffing, New York, New York, us, 10261
Overview
Executive Assistant & Event Manager for a private equity environment. This hybrid role provides comprehensive executive support to the leadership team while planning and executing high-impact internal and external events. Key Details
Job Title:
Executive Assistant & Event Manager Location:
New York, NY Base pay range:
$100,000.00/yr - $120,000.00/yr Additional compensation:
Annual Bonus Seniority level:
Associate Employment type:
Full-time Job function:
Administrative Industries:
Financial Services, Capital Markets, and Venture Capital and Private Equity Principals Position Overview
We are seeking a dynamic and highly organized
Executive Assistant & Event Manager
to provide comprehensive support to our executive leadership team while leading the planning and execution of high-impact internal and external events. This hybrid role is perfect for a strategic thinker with exceptional communication, multitasking, and project management skills—someone who thrives in a fast-paced environment and can seamlessly pivot between high-level executive support and detailed event logistics. Key Responsibilities
Executive Support (50%) Serve as a strategic partner to the CEO and senior leadership, managing complex calendars, travel arrangements, and daily priorities. Prepare executive-level presentations, briefing documents, reports, and correspondence with high attention to detail and confidentiality. Coordinate board meetings, including scheduling, materials preparation, and minutes documentation. Act as a gatekeeper and liaison, professionally handling communications and representing the executive office internally and externally. Manage confidential information with discretion and sound judgment. Anticipate the needs of the executive team and proactively solve problems before they arise. Event Management (50%) Plan, manage, and execute a wide range of events, including corporate offsites, leadership retreats, client dinners, product launches, team-building activities, and industry conferences. Own all aspects of event logistics: venue selection, vendor negotiations, catering, travel coordination, audiovisual, signage, budgets, and post-event evaluations. Develop timelines, run-of-show documents, and contingency plans to ensure flawless execution. Collaborate with internal stakeholders (HR, Marketing, Sales, Operations) to align event objectives with company goals. Track event budgets, manage invoices, and ensure cost-effectiveness without compromising experience quality. Maintain a calendar of recurring events and oversee all related communications and follow-ups. Qualifications
5+ years of experience as an Executive Assistant to C-level executives, with 3+ years in event planning or corporate event management. Proven ability to manage complex calendars, logistics, and confidential matters with discretion. Exceptional organizational, communication, and multitasking skills. Strong problem-solving mindset and ability to adapt quickly under pressure. Experience managing large- and small-scale events from start to finish. Proficiency with productivity tools (Google Workspace/MS Office), project management platforms (e.g., Asana, Trello), and event planning tools. Bachelor’s degree or equivalent experience in Business Administration, Hospitality, Communications, or related field. Preferred Traits
Calm under pressure, resourceful, and highly proactive. Adept at anticipating needs and taking initiative without heavy direction. Detail-oriented with a passion for delivering best-in-class experiences. Comfortable engaging with high-level stakeholders, clients, and vendors. What We Offer
Competitive salary and performance-based bonuses Generous PTO and holiday schedule Opportunities for growth and development
#J-18808-Ljbffr
Executive Assistant & Event Manager for a private equity environment. This hybrid role provides comprehensive executive support to the leadership team while planning and executing high-impact internal and external events. Key Details
Job Title:
Executive Assistant & Event Manager Location:
New York, NY Base pay range:
$100,000.00/yr - $120,000.00/yr Additional compensation:
Annual Bonus Seniority level:
Associate Employment type:
Full-time Job function:
Administrative Industries:
Financial Services, Capital Markets, and Venture Capital and Private Equity Principals Position Overview
We are seeking a dynamic and highly organized
Executive Assistant & Event Manager
to provide comprehensive support to our executive leadership team while leading the planning and execution of high-impact internal and external events. This hybrid role is perfect for a strategic thinker with exceptional communication, multitasking, and project management skills—someone who thrives in a fast-paced environment and can seamlessly pivot between high-level executive support and detailed event logistics. Key Responsibilities
Executive Support (50%) Serve as a strategic partner to the CEO and senior leadership, managing complex calendars, travel arrangements, and daily priorities. Prepare executive-level presentations, briefing documents, reports, and correspondence with high attention to detail and confidentiality. Coordinate board meetings, including scheduling, materials preparation, and minutes documentation. Act as a gatekeeper and liaison, professionally handling communications and representing the executive office internally and externally. Manage confidential information with discretion and sound judgment. Anticipate the needs of the executive team and proactively solve problems before they arise. Event Management (50%) Plan, manage, and execute a wide range of events, including corporate offsites, leadership retreats, client dinners, product launches, team-building activities, and industry conferences. Own all aspects of event logistics: venue selection, vendor negotiations, catering, travel coordination, audiovisual, signage, budgets, and post-event evaluations. Develop timelines, run-of-show documents, and contingency plans to ensure flawless execution. Collaborate with internal stakeholders (HR, Marketing, Sales, Operations) to align event objectives with company goals. Track event budgets, manage invoices, and ensure cost-effectiveness without compromising experience quality. Maintain a calendar of recurring events and oversee all related communications and follow-ups. Qualifications
5+ years of experience as an Executive Assistant to C-level executives, with 3+ years in event planning or corporate event management. Proven ability to manage complex calendars, logistics, and confidential matters with discretion. Exceptional organizational, communication, and multitasking skills. Strong problem-solving mindset and ability to adapt quickly under pressure. Experience managing large- and small-scale events from start to finish. Proficiency with productivity tools (Google Workspace/MS Office), project management platforms (e.g., Asana, Trello), and event planning tools. Bachelor’s degree or equivalent experience in Business Administration, Hospitality, Communications, or related field. Preferred Traits
Calm under pressure, resourceful, and highly proactive. Adept at anticipating needs and taking initiative without heavy direction. Detail-oriented with a passion for delivering best-in-class experiences. Comfortable engaging with high-level stakeholders, clients, and vendors. What We Offer
Competitive salary and performance-based bonuses Generous PTO and holiday schedule Opportunities for growth and development
#J-18808-Ljbffr