Johns Hopkins University
Overview
The Whiting School of Engineering's Department of Mechanical Engineering is seeking a Budget Specialist. This position will provide day-to-day financial and administrative support to the department. It reports directly to the Grants and Contracts Manager and will be primarily responsible for ordering, expense reimbursements, accounts payable, student hiring along with their payroll, and account reconciliation. The Budget Specialist works with the department or unit administrative staff and/or faculty in the compilation of information related to expenditures and/or revenues for accounts such as general funds, grants, contracts, endowments, revenues, and gift accounts. Specific Duties & Responsibilities
Provide day-to-day maintenance of budgets based on awareness of the status of department or unit funding sources, including monthly account reconciliation, ongoing monitoring of expenses, processing travel expenses, coordinating procurement processes and vendor payments, coding invoices, initiating cost transfers and/or wire payments. Assist in developing budgets and budget projections by performing basic calculations and analyses, generating standard reports, and applying approved processes and procedures. Assemble budgets for grants and contracts in the pre-award period and monitor post-award budgets based on established processes and procedures. Process student awards, sub-awards, and budget reallocations for grants managed by exempt-level budget staff. Track and monitor revenue and expenditures to identify variances and provide up-to-date expenditure and balance information. Review and process payroll and accounting transactions and verify expenditures against approved budgets to ensure compliance with university guidelines and sponsor requirements and restrictions. Using templates, review and assess budget patterns and project expenditures. Prepare routine, standard, and ad-hoc reports for sponsoring agencies based on knowledge of existing data. Assist in development and maintenance of budget monitoring systems by setting up electronic and paper files, recommending and following workflow, and suggesting process improvements. Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports. Other duties as assigned. Position Specific Details – Supplemental Duties & Responsibilities
Ability to verify transactions are allowable, allocable, and compliant with University, Federal, and private sponsoring agency guidelines. Strong analytical and problem-solving skills. Strong attention to detail. Ability to exercise discretion and judgment. Minimum Qualifications
High school diploma or graduation equivalency. Three years of related administrative and/or budget experience. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalency, to the extent permitted by the JHU equivalency formula. Preferred Qualifications
Must be collaborative with excellent interpersonal and customer service skills. Technical Skills & Expected Level of Proficiency
Accounting and Payroll Processing - Awareness Analytical Skills - Awareness Financial Analysis - Awareness Financial Software - Awareness Presentations - Awareness Process Improvement - Awareness Report Writing - Awareness The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Budget Specialist Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: M-F, 7.5 hours daily FLSA Status: Non-Exempt Location: Hybrid/Homewood Campus Department name: Department of Mechanical Engineering Personnel area: Whiting School of Engineering Total Rewards and Related Information
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on factors including geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found at the Johns Hopkins benefits site. Education and Experience Equivalency: Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow the JHU Equivalency Formula. Applicants Completing Studies: Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks: The successful candidate(s) will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude employment. The university will review the date of conviction, the nature of the conviction and how it relates to an essential job-related qualification or function. Diversity and Inclusion: Johns Hopkins values diversity, equity and inclusion and advances these through our Roadmap on Diversity and Inclusion. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEO is the Law: See the EEOC Know Your Rights document at the provided link. Accommodation Information: If you require assistance or accommodation during the pre-employment process, contact the Talent Acquisition Office. For TTY users, call Maryland Relay or 711. For workplace accommodations or accessibility information, visit Johns Hopkins accessibility. Vaccine Requirements: Johns Hopkins strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The policy varies by campus and department; SOM requirements differ. For more information, see the official vaccine pages. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. A pre-employment physical may be required for positions in clinical areas or roles involving research or community contact, including documentation of immune status and certain vaccinations as applicable.
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The Whiting School of Engineering's Department of Mechanical Engineering is seeking a Budget Specialist. This position will provide day-to-day financial and administrative support to the department. It reports directly to the Grants and Contracts Manager and will be primarily responsible for ordering, expense reimbursements, accounts payable, student hiring along with their payroll, and account reconciliation. The Budget Specialist works with the department or unit administrative staff and/or faculty in the compilation of information related to expenditures and/or revenues for accounts such as general funds, grants, contracts, endowments, revenues, and gift accounts. Specific Duties & Responsibilities
Provide day-to-day maintenance of budgets based on awareness of the status of department or unit funding sources, including monthly account reconciliation, ongoing monitoring of expenses, processing travel expenses, coordinating procurement processes and vendor payments, coding invoices, initiating cost transfers and/or wire payments. Assist in developing budgets and budget projections by performing basic calculations and analyses, generating standard reports, and applying approved processes and procedures. Assemble budgets for grants and contracts in the pre-award period and monitor post-award budgets based on established processes and procedures. Process student awards, sub-awards, and budget reallocations for grants managed by exempt-level budget staff. Track and monitor revenue and expenditures to identify variances and provide up-to-date expenditure and balance information. Review and process payroll and accounting transactions and verify expenditures against approved budgets to ensure compliance with university guidelines and sponsor requirements and restrictions. Using templates, review and assess budget patterns and project expenditures. Prepare routine, standard, and ad-hoc reports for sponsoring agencies based on knowledge of existing data. Assist in development and maintenance of budget monitoring systems by setting up electronic and paper files, recommending and following workflow, and suggesting process improvements. Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports. Other duties as assigned. Position Specific Details – Supplemental Duties & Responsibilities
Ability to verify transactions are allowable, allocable, and compliant with University, Federal, and private sponsoring agency guidelines. Strong analytical and problem-solving skills. Strong attention to detail. Ability to exercise discretion and judgment. Minimum Qualifications
High school diploma or graduation equivalency. Three years of related administrative and/or budget experience. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalency, to the extent permitted by the JHU equivalency formula. Preferred Qualifications
Must be collaborative with excellent interpersonal and customer service skills. Technical Skills & Expected Level of Proficiency
Accounting and Payroll Processing - Awareness Analytical Skills - Awareness Financial Analysis - Awareness Financial Software - Awareness Presentations - Awareness Process Improvement - Awareness Report Writing - Awareness The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Budget Specialist Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: M-F, 7.5 hours daily FLSA Status: Non-Exempt Location: Hybrid/Homewood Campus Department name: Department of Mechanical Engineering Personnel area: Whiting School of Engineering Total Rewards and Related Information
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on factors including geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found at the Johns Hopkins benefits site. Education and Experience Equivalency: Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow the JHU Equivalency Formula. Applicants Completing Studies: Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks: The successful candidate(s) will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude employment. The university will review the date of conviction, the nature of the conviction and how it relates to an essential job-related qualification or function. Diversity and Inclusion: Johns Hopkins values diversity, equity and inclusion and advances these through our Roadmap on Diversity and Inclusion. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEO is the Law: See the EEOC Know Your Rights document at the provided link. Accommodation Information: If you require assistance or accommodation during the pre-employment process, contact the Talent Acquisition Office. For TTY users, call Maryland Relay or 711. For workplace accommodations or accessibility information, visit Johns Hopkins accessibility. Vaccine Requirements: Johns Hopkins strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The policy varies by campus and department; SOM requirements differ. For more information, see the official vaccine pages. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. A pre-employment physical may be required for positions in clinical areas or roles involving research or community contact, including documentation of immune status and certain vaccinations as applicable.
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