Children's National Medical Center
Grants Accountant III
Children's National Medical Center, Silver Spring, Maryland, United States, 20900
Overview
The Grants Accountant III is responsible for ensuring grant accounting compliance requirements are met throughout accounting transactions, invoicing and financial reporting. They manage post-award accounting and financial management for a portfolio of sponsored projects awarded to both Children’s National Research Institute and Children’s National Hospital. The primary duties include preparation of invoices and various financial reports (primarily for Letter of Credit and programmatic sponsored projects), grant expenditure monitoring and analysis for compliance with institutional and federal regulations, performing accounting ledger reconciliations, preparing journal entries and processing budget reallocations. The Grants Accountant III works independently with a complex portfolio that includes program projects, cooperative agreements, complex contractual agreements, training grants and research grants. The Grants Accountant III also provides training and continuing education for team members within Grants Accounting and the Research Community, contributing to streamlined operations through the maintenance of standard operating procedures, job aides, policies, and procedures. To accomplish tasks, the Grants Accountant III collaborates with internal partners in Grants and Contracts Administration and Finance (GCAF), including the Research Business Office, the Grants and Contracts Office, the Clinical Trials Office and other Grants Accounting team functions such as Award Setup, Commitment Accounting, and Cash Management, as needed. The role may also interact with external partners such as Sponsors, Principal Investigators, and Department Administrators. The Grants Accountant reports to the Grants Accounting Manager.
Responsibilities
Prepare accurate monthly/quarterly/annual/periodic invoices and financial reports for timely submission to sponsors. Prepare supplemental documentation for accurate financial reporting and invoicing. Provide expense detail reports to support recommended drawdown amounts and address management needs for financial information through routine or ad hoc reports and analyses. Monitor accounting ledgers for compliance and perform adjustments for indirect costs, fringe benefits, reclassifications or cost transfers. Review journal entries of expenditure adjustments for compliance; coordinate with entry users to ensure proper descriptions, justification and documentation. Enter budget reallocations and ensure grant award profiles and financial milestone histories are properly maintained in the accounting system. Regularly review financial reports with Grants and Contracts personnel to ensure proper recording of revenues and expenses within each grant. Assist in month- and year-end closing processes and audits of grants; lead discussions on accounting/financial reviews of awards during GCAF Center Meetings. Assist in implementing fiscal changes in the Accounting system. Provide training on Grants Accounting topics and develop training materials and tools to support training efforts. Contribute to development and maintenance of Grants Accounting SOPs, job aides, policies, and procedures.
Qualifications
Minimum Education Bachelor's Degree in Accounting, Business Administration, Public Administration, or related field (Required) Minimum Work Experience 5 years in an Accounting or Finance environment (Required) Required Skills/Knowledge Extensive knowledge of applicable OMB Circulars and Federal regulations pertinent to grants and contracts accounting; NIH Grants Policy Statement, FAR and DFAR clauses, Uniform Guidance and Single Audit (formerly A-133), in addition to 45 CFR Part 74, Appendix E. Thorough knowledge of generally accepted accounting principles. Knowledge of grants accounting processes, procedures and financial controls for a not-for-profit organization. Ability to use a computer and learn multiple software applications. Proficiency in spreadsheet applications. Knowledge of financial analysis techniques and skills (utilizing Excel). Understanding of automated general ledger systems, including interfaces between the general ledger and subsystems. Ability to handle problems involving several variables in a familiar context. Good interpersonal, oral, and written communication skills. Attention to detail, accuracy and ability to handle confidential material. Motivated and intuitive thinker. Required Licenses and Certifications Certified Research Administrator (CRA) — Awarded by the Research Administrators Certification Council (Preferred) Functional Accountabilities
Responsible Conduct of Research
Consistently demonstrates adherence to the standards for the responsible conduct of research. Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator. Uses research funds and resources appropriately. Maintains confidentiality of data as required. Meets all annual job-related training and compliance requirements.
Accounting
Monitors accounting ledgers for compliance and prepares necessary adjustments for indirect costs, fringe benefits, reclassifications or cost transfers. Reviews journal entries of expenditure adjustments for compliance; works with the entry user to ensure the appropriate description, justification and documentation are included. Seeks and enters budget reallocations. Ensures the grant award profile and history of required financial milestones are properly maintained and kept in the accounting system. Regularly reviews financial reports with Grants and Contracts personnel to ensure proper recording of revenues and expenses within each grant. Assists in the month- and year-end accounting closing process and audit of grants. Leads the discussion of accounting/financial review of awards and issues during GCAF Center Meetings. Assists in implementing fiscal changes in the Accounting system.
Invoicing and Financial Reporting
Works independently to prepare accurate monthly/quarterly/annual/periodic invoices and financial reports for timely submission to sponsors. Prepares supplemental documentation to be used in the preparation of accurate financial reporting and invoicing. Provides Grants Accounting Management with expense detail reports that support recommended drawdown amounts. Independently addresses management needs for financial information through routine or ad hoc financial reports and analysis.
Financial Analysis
Independently performs a variety of financial analyses as required by internal and external constituencies. Independently identifies and corrects errors or misstatements in financial information using various analytical techniques. Independently identifies and explains significant trends or deviations in financial information. Independently monitors the deferral/receivable reports and works with Grants and Contracts to manage the flow of funds. Prepares financial analysis documentation to be used to determine the financial state of CNRI. Takes on special projects to assist with the financial management of the CNRI grants and contracts portfolio.
Compliance
Independently stays abreast of all applicable Uniform Guidance Requirement and Federal regulations. Prepares and provides training to colleagues on any changes in applicable laws and regulations. Examines all costs to ensure they are allocable, allowable and reasonable.
Leadership
Provides training for new team members and continuing education for existing staff in grant accounting including the development of training materials and tools to support training. Provides training on specific Grants Accounting related topics for GCAF, faculty, administration, and key research staff Contributes to the development and maintenance of Grants Accounting related SOPs, job aides, policies, and procedures
May participate in other departmental initiatives as assigned to represent Grants Accounting. Organizational and Other Accountabilities
A-133 Audit
Independently compile information requested for the A-133 audit. Reconcile the accounts for information requested for the A-133 audit.
Organizational Commitment/Identification
Partner in the mission and upholds the core principles of the organization. Committed to diversity and recognizes value of cultural ethnic differences. Demonstrate personal and professional integrity. Maintain confidentiality at all times.
Customer Service
Anticipate and respond to customer needs; follows up until needs are met.
Teamwork/Communication
Demonstrate collaborative and respectful behavior. Partner with all team members to achieve goals. Receptive to others' ideas and opinions.
Performance Improvement/Problem-solving
Contribute to a positive work environment. Demonstrate flexibility and willingness to change. Identify opportunities to improve clinical and administrative processes. Make appropriate decisions, using sound judgment.
Cost Management/Financial Responsibility
Use resources efficiently. Search for less costly ways of doing things.
Location and Schedule
Primary Location: Maryland-Silver Spring; Work Locations: Inventa Towers, 1 Inventa Place, Silver Spring, MD 20910; Job: Accounting & Finance; Organization: Office Grants Contrcts Finance; Position Status: R (Regular) - FT - Full-Time; Shift: Day; Work Schedule: Monday-Friday 8:30 AM - 5:00 PM
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The Grants Accountant III is responsible for ensuring grant accounting compliance requirements are met throughout accounting transactions, invoicing and financial reporting. They manage post-award accounting and financial management for a portfolio of sponsored projects awarded to both Children’s National Research Institute and Children’s National Hospital. The primary duties include preparation of invoices and various financial reports (primarily for Letter of Credit and programmatic sponsored projects), grant expenditure monitoring and analysis for compliance with institutional and federal regulations, performing accounting ledger reconciliations, preparing journal entries and processing budget reallocations. The Grants Accountant III works independently with a complex portfolio that includes program projects, cooperative agreements, complex contractual agreements, training grants and research grants. The Grants Accountant III also provides training and continuing education for team members within Grants Accounting and the Research Community, contributing to streamlined operations through the maintenance of standard operating procedures, job aides, policies, and procedures. To accomplish tasks, the Grants Accountant III collaborates with internal partners in Grants and Contracts Administration and Finance (GCAF), including the Research Business Office, the Grants and Contracts Office, the Clinical Trials Office and other Grants Accounting team functions such as Award Setup, Commitment Accounting, and Cash Management, as needed. The role may also interact with external partners such as Sponsors, Principal Investigators, and Department Administrators. The Grants Accountant reports to the Grants Accounting Manager.
Responsibilities
Prepare accurate monthly/quarterly/annual/periodic invoices and financial reports for timely submission to sponsors. Prepare supplemental documentation for accurate financial reporting and invoicing. Provide expense detail reports to support recommended drawdown amounts and address management needs for financial information through routine or ad hoc reports and analyses. Monitor accounting ledgers for compliance and perform adjustments for indirect costs, fringe benefits, reclassifications or cost transfers. Review journal entries of expenditure adjustments for compliance; coordinate with entry users to ensure proper descriptions, justification and documentation. Enter budget reallocations and ensure grant award profiles and financial milestone histories are properly maintained in the accounting system. Regularly review financial reports with Grants and Contracts personnel to ensure proper recording of revenues and expenses within each grant. Assist in month- and year-end closing processes and audits of grants; lead discussions on accounting/financial reviews of awards during GCAF Center Meetings. Assist in implementing fiscal changes in the Accounting system. Provide training on Grants Accounting topics and develop training materials and tools to support training efforts. Contribute to development and maintenance of Grants Accounting SOPs, job aides, policies, and procedures.
Qualifications
Minimum Education Bachelor's Degree in Accounting, Business Administration, Public Administration, or related field (Required) Minimum Work Experience 5 years in an Accounting or Finance environment (Required) Required Skills/Knowledge Extensive knowledge of applicable OMB Circulars and Federal regulations pertinent to grants and contracts accounting; NIH Grants Policy Statement, FAR and DFAR clauses, Uniform Guidance and Single Audit (formerly A-133), in addition to 45 CFR Part 74, Appendix E. Thorough knowledge of generally accepted accounting principles. Knowledge of grants accounting processes, procedures and financial controls for a not-for-profit organization. Ability to use a computer and learn multiple software applications. Proficiency in spreadsheet applications. Knowledge of financial analysis techniques and skills (utilizing Excel). Understanding of automated general ledger systems, including interfaces between the general ledger and subsystems. Ability to handle problems involving several variables in a familiar context. Good interpersonal, oral, and written communication skills. Attention to detail, accuracy and ability to handle confidential material. Motivated and intuitive thinker. Required Licenses and Certifications Certified Research Administrator (CRA) — Awarded by the Research Administrators Certification Council (Preferred) Functional Accountabilities
Responsible Conduct of Research
Consistently demonstrates adherence to the standards for the responsible conduct of research. Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator. Uses research funds and resources appropriately. Maintains confidentiality of data as required. Meets all annual job-related training and compliance requirements.
Accounting
Monitors accounting ledgers for compliance and prepares necessary adjustments for indirect costs, fringe benefits, reclassifications or cost transfers. Reviews journal entries of expenditure adjustments for compliance; works with the entry user to ensure the appropriate description, justification and documentation are included. Seeks and enters budget reallocations. Ensures the grant award profile and history of required financial milestones are properly maintained and kept in the accounting system. Regularly reviews financial reports with Grants and Contracts personnel to ensure proper recording of revenues and expenses within each grant. Assists in the month- and year-end accounting closing process and audit of grants. Leads the discussion of accounting/financial review of awards and issues during GCAF Center Meetings. Assists in implementing fiscal changes in the Accounting system.
Invoicing and Financial Reporting
Works independently to prepare accurate monthly/quarterly/annual/periodic invoices and financial reports for timely submission to sponsors. Prepares supplemental documentation to be used in the preparation of accurate financial reporting and invoicing. Provides Grants Accounting Management with expense detail reports that support recommended drawdown amounts. Independently addresses management needs for financial information through routine or ad hoc financial reports and analysis.
Financial Analysis
Independently performs a variety of financial analyses as required by internal and external constituencies. Independently identifies and corrects errors or misstatements in financial information using various analytical techniques. Independently identifies and explains significant trends or deviations in financial information. Independently monitors the deferral/receivable reports and works with Grants and Contracts to manage the flow of funds. Prepares financial analysis documentation to be used to determine the financial state of CNRI. Takes on special projects to assist with the financial management of the CNRI grants and contracts portfolio.
Compliance
Independently stays abreast of all applicable Uniform Guidance Requirement and Federal regulations. Prepares and provides training to colleagues on any changes in applicable laws and regulations. Examines all costs to ensure they are allocable, allowable and reasonable.
Leadership
Provides training for new team members and continuing education for existing staff in grant accounting including the development of training materials and tools to support training. Provides training on specific Grants Accounting related topics for GCAF, faculty, administration, and key research staff Contributes to the development and maintenance of Grants Accounting related SOPs, job aides, policies, and procedures
May participate in other departmental initiatives as assigned to represent Grants Accounting. Organizational and Other Accountabilities
A-133 Audit
Independently compile information requested for the A-133 audit. Reconcile the accounts for information requested for the A-133 audit.
Organizational Commitment/Identification
Partner in the mission and upholds the core principles of the organization. Committed to diversity and recognizes value of cultural ethnic differences. Demonstrate personal and professional integrity. Maintain confidentiality at all times.
Customer Service
Anticipate and respond to customer needs; follows up until needs are met.
Teamwork/Communication
Demonstrate collaborative and respectful behavior. Partner with all team members to achieve goals. Receptive to others' ideas and opinions.
Performance Improvement/Problem-solving
Contribute to a positive work environment. Demonstrate flexibility and willingness to change. Identify opportunities to improve clinical and administrative processes. Make appropriate decisions, using sound judgment.
Cost Management/Financial Responsibility
Use resources efficiently. Search for less costly ways of doing things.
Location and Schedule
Primary Location: Maryland-Silver Spring; Work Locations: Inventa Towers, 1 Inventa Place, Silver Spring, MD 20910; Job: Accounting & Finance; Organization: Office Grants Contrcts Finance; Position Status: R (Regular) - FT - Full-Time; Shift: Day; Work Schedule: Monday-Friday 8:30 AM - 5:00 PM
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