Boulder Associates
Base pay range
$80,000.00/yr - $90,000.00/yr Additional compensation types
Annual Bonus Boulder Associates - Senior Proposal Coordinator Boulder Associates has over 40 years of experience primarily focused on healthcare and life science design. We deeply understand our clients’ economic, operational, and regulatory challenges. We take these challenges on as our own and meet them by combining beautiful, innovative design with high-quality, efficient, and cost-effective solutions. Our integrated, multidisciplinary approach combines the talents of our architects, interior designers, design researchers, sustainability experts, and operational excellence consultants to help solve our clients’ most pressing needs. More importantly, we do so in a way that focuses on human relationships, respect, and sustainable business practices. Above all, we drive our work around a simple core principle:
Do good work, enjoy the journey. The Role
We are in the market for an experienced Senior Proposal Coordinator with advanced writing, organizational, coordination, and leadership skills to manage and deliver high-quality, client-focused proposals and RFQ/RFP ("RFx") responses. This role ensures alignment with strategic objectives and branding standards while mentoring and supporting Proposal Coordinators, maintaining consistency, quality, and adherence to deadlines. This role is hybrid remote and can be based out of either the Seattle, WA office or the Boulder, CO office. The Senior Proposal Coordinator is expected to be in the office at least two days per week. The Senior Proposal Coordinator will bring energy and leadership to a high-performing, supportive team of marketing, business development staff, and graphic designers responsible for securing a variety of design projects nationwide. This individual will collaborate with project managers, architects, engineers, contractors, and leadership to craft compelling narratives, tailored responses, and drive improvements to the proposal process. Duties & Responsibilities
Lead and coordinate RFx responses from initial lead tracking through deliverable development and production. Manage proposal schedules, responsibility matrices, and revision processes to ensure timely, high-quality deliverables. Mentor and support junior Proposal Coordinators, providing training on best practices, resources, and templates. Develop and maintain high-quality proposal templates, graphics, and tools to improve efficiency and consistency. Track and report proposal outcomes, identifying trends and opportunities for continuous improvement. Schedule and facilitate post-submission debriefs with project teams and clients; document insights to inform future strategies. Maintain accuracy of project and proposal data in Deltek Vantagepoint (or similar system). Proofread and edit project team and marketing documents, ensuring consistency with firm standards. Update and maintain marketing collateral, resumes, project profiles, and photography assets in internal systems. Support firmwide marketing initiatives and special projects outside of proposals as needed. Required Experience
4+ years of marketing/proposal experience in the A/E/C industry. Strong writing, editing, and proofreading skills, including technical writing experience. Advanced proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook, OneDrive). Experience with InDesign templates and paragraph styles. Ability to manage multiple deadlines and coordinate with geographically diverse teams across multiple offices. Excellent organizational skills, attention to detail, and collaborative mindset. Preferred Experience
Bachelor’s degree in Marketing, Communications, Journalism, English, or related field (equivalent experience may be considered). Experience with project management software (e.g., Asana, Trello). Familiarity with ERP/CRM systems such as Deltek Vantagepoint. Supervisory experience mentoring or managing proposal staff. The Package
The anticipated salary range for this role is $80,000–$95,000 (adjustable based on market and internal equity). Boulder Associates also offers employees a full benefits package including (but not limited to): Medical, dental, vision, life, short-term disability and long-term disability insurance 401(k) plan with employer match Paid vacation, sick, holiday, and volunteer time Seniority level
Mid-Senior level Employment type
Full-time Job function
Management, Marketing, and Writing/Editing Industries: Civil Engineering and Construction Referrals increase your chances of interviewing at Boulder Associates by 2x Get notified about new Proposal Coordinator jobs in Seattle, WA. Seattle, WA $70,000.00-$80,000.00 3 days ago
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$80,000.00/yr - $90,000.00/yr Additional compensation types
Annual Bonus Boulder Associates - Senior Proposal Coordinator Boulder Associates has over 40 years of experience primarily focused on healthcare and life science design. We deeply understand our clients’ economic, operational, and regulatory challenges. We take these challenges on as our own and meet them by combining beautiful, innovative design with high-quality, efficient, and cost-effective solutions. Our integrated, multidisciplinary approach combines the talents of our architects, interior designers, design researchers, sustainability experts, and operational excellence consultants to help solve our clients’ most pressing needs. More importantly, we do so in a way that focuses on human relationships, respect, and sustainable business practices. Above all, we drive our work around a simple core principle:
Do good work, enjoy the journey. The Role
We are in the market for an experienced Senior Proposal Coordinator with advanced writing, organizational, coordination, and leadership skills to manage and deliver high-quality, client-focused proposals and RFQ/RFP ("RFx") responses. This role ensures alignment with strategic objectives and branding standards while mentoring and supporting Proposal Coordinators, maintaining consistency, quality, and adherence to deadlines. This role is hybrid remote and can be based out of either the Seattle, WA office or the Boulder, CO office. The Senior Proposal Coordinator is expected to be in the office at least two days per week. The Senior Proposal Coordinator will bring energy and leadership to a high-performing, supportive team of marketing, business development staff, and graphic designers responsible for securing a variety of design projects nationwide. This individual will collaborate with project managers, architects, engineers, contractors, and leadership to craft compelling narratives, tailored responses, and drive improvements to the proposal process. Duties & Responsibilities
Lead and coordinate RFx responses from initial lead tracking through deliverable development and production. Manage proposal schedules, responsibility matrices, and revision processes to ensure timely, high-quality deliverables. Mentor and support junior Proposal Coordinators, providing training on best practices, resources, and templates. Develop and maintain high-quality proposal templates, graphics, and tools to improve efficiency and consistency. Track and report proposal outcomes, identifying trends and opportunities for continuous improvement. Schedule and facilitate post-submission debriefs with project teams and clients; document insights to inform future strategies. Maintain accuracy of project and proposal data in Deltek Vantagepoint (or similar system). Proofread and edit project team and marketing documents, ensuring consistency with firm standards. Update and maintain marketing collateral, resumes, project profiles, and photography assets in internal systems. Support firmwide marketing initiatives and special projects outside of proposals as needed. Required Experience
4+ years of marketing/proposal experience in the A/E/C industry. Strong writing, editing, and proofreading skills, including technical writing experience. Advanced proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook, OneDrive). Experience with InDesign templates and paragraph styles. Ability to manage multiple deadlines and coordinate with geographically diverse teams across multiple offices. Excellent organizational skills, attention to detail, and collaborative mindset. Preferred Experience
Bachelor’s degree in Marketing, Communications, Journalism, English, or related field (equivalent experience may be considered). Experience with project management software (e.g., Asana, Trello). Familiarity with ERP/CRM systems such as Deltek Vantagepoint. Supervisory experience mentoring or managing proposal staff. The Package
The anticipated salary range for this role is $80,000–$95,000 (adjustable based on market and internal equity). Boulder Associates also offers employees a full benefits package including (but not limited to): Medical, dental, vision, life, short-term disability and long-term disability insurance 401(k) plan with employer match Paid vacation, sick, holiday, and volunteer time Seniority level
Mid-Senior level Employment type
Full-time Job function
Management, Marketing, and Writing/Editing Industries: Civil Engineering and Construction Referrals increase your chances of interviewing at Boulder Associates by 2x Get notified about new Proposal Coordinator jobs in Seattle, WA. Seattle, WA $70,000.00-$80,000.00 3 days ago
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