American Association of Neurological Surgeons (AANS)
Manager, Political Programs & Operations
American Association of Neurological Surgeons (AANS), Washington, District of Columbia, us, 20022
Overview
Manager, Political Programs & Operations at American Association of Neurological Surgeons (AANS). The role oversees the organization’s Political Action Committee (PAC) operations and manages the day-to-day functions of the office. Approximately 60–65% of the role is PAC-focused, including compliance, contributions, reporting, and coordination with the PAC’s outside consultant. The remaining 35–40% involves administrative and office management, data oversight, and website maintenance. Travel up to 5% to support meetings, conferences, and events. The ideal candidate is detail-oriented, organized, and capable of independently managing compliance-driven PAC responsibilities while ensuring efficient office and operational management. Key Responsibilities
PAC Operations & Compliance (65%): Lead and oversee all PAC contributions, disbursements, and compliance with FEC regulations. Serve as primary liaison to the PAC’s outside consultant, ensuring accurate reporting, compliance, and strategic alignment. Draft and distribute PAC-related communications to members, ensuring clarity and timeliness. Review PAC reports for accuracy and coordinate timely submissions to the FEC. Maintain accurate donor and contribution records in compliance with FEC and state reporting requirements. Maintain updated records of PAC leadership and donor contributions. Lead PAC fundraising initiatives, including events, campaigns, and outreach. Monitor contribution limits and enforce compliance with all regulations. Data & Website Management: Manage donor contribution data from Salesforce and GiveSmart, ensuring accurate reporting and analysis. Oversee posting of documents to organizational websites; ensure proper titles, placement, and categorization. Conduct monthly website audits to ensure accuracy, currency, and compliance with standards. Office & Administrative Operations (35%): Oversee and manage daily administrative operations for smooth office functions. Review and approve invoices; ensure accuracy and adherence to standards. Act as primary point of contact for vendors, office logistics, and operational support. Manage office supplies and vendor relationships to maintain seamless operations. Schedule and coordinate meetings (Zoom, Teams) and quarterly Washington Committee meetings. Lead meeting logistics such as venue selection, catering, and vendor coordination. Prepare and distribute meeting materials; provide on-site support as needed. Qualifications
Associate’s or Bachelor’s degree preferred (Political Science, Public Policy, Business, or related field). Experience with PAC administration, FEC compliance, or government relations strongly preferred. Prior administrative or office operations experience required. Ability to independently manage compliance-driven responsibilities and operational functions. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with Salesforce and GiveSmart is a plus. Excellent written and verbal communication skills. Strong organizational and time-management skills with attention to detail. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Demonstrated discretion and professionalism in handling confidential information. Job Details
Seniority level: Mid-Senior level Employment type: Full-time Job function: Project Management and Information Technology Industries: Non-profit Organizations
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Manager, Political Programs & Operations at American Association of Neurological Surgeons (AANS). The role oversees the organization’s Political Action Committee (PAC) operations and manages the day-to-day functions of the office. Approximately 60–65% of the role is PAC-focused, including compliance, contributions, reporting, and coordination with the PAC’s outside consultant. The remaining 35–40% involves administrative and office management, data oversight, and website maintenance. Travel up to 5% to support meetings, conferences, and events. The ideal candidate is detail-oriented, organized, and capable of independently managing compliance-driven PAC responsibilities while ensuring efficient office and operational management. Key Responsibilities
PAC Operations & Compliance (65%): Lead and oversee all PAC contributions, disbursements, and compliance with FEC regulations. Serve as primary liaison to the PAC’s outside consultant, ensuring accurate reporting, compliance, and strategic alignment. Draft and distribute PAC-related communications to members, ensuring clarity and timeliness. Review PAC reports for accuracy and coordinate timely submissions to the FEC. Maintain accurate donor and contribution records in compliance with FEC and state reporting requirements. Maintain updated records of PAC leadership and donor contributions. Lead PAC fundraising initiatives, including events, campaigns, and outreach. Monitor contribution limits and enforce compliance with all regulations. Data & Website Management: Manage donor contribution data from Salesforce and GiveSmart, ensuring accurate reporting and analysis. Oversee posting of documents to organizational websites; ensure proper titles, placement, and categorization. Conduct monthly website audits to ensure accuracy, currency, and compliance with standards. Office & Administrative Operations (35%): Oversee and manage daily administrative operations for smooth office functions. Review and approve invoices; ensure accuracy and adherence to standards. Act as primary point of contact for vendors, office logistics, and operational support. Manage office supplies and vendor relationships to maintain seamless operations. Schedule and coordinate meetings (Zoom, Teams) and quarterly Washington Committee meetings. Lead meeting logistics such as venue selection, catering, and vendor coordination. Prepare and distribute meeting materials; provide on-site support as needed. Qualifications
Associate’s or Bachelor’s degree preferred (Political Science, Public Policy, Business, or related field). Experience with PAC administration, FEC compliance, or government relations strongly preferred. Prior administrative or office operations experience required. Ability to independently manage compliance-driven responsibilities and operational functions. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with Salesforce and GiveSmart is a plus. Excellent written and verbal communication skills. Strong organizational and time-management skills with attention to detail. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Demonstrated discretion and professionalism in handling confidential information. Job Details
Seniority level: Mid-Senior level Employment type: Full-time Job function: Project Management and Information Technology Industries: Non-profit Organizations
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