MEDVACON LIFE SCIENCES, LLC
Site Operations & Front Desk Coordinator Contractor
MEDVACON LIFE SCIENCES, LLC, San Diego, California, United States, 92189
Overview
Site Operations & Front Desk Coordinator Contractor
role at
MEDVACON LIFE SCIENCES, LLC . This is a 1099 Contract Opportunity with no benefits. Position Summary
The Site Operations Coordinator will provide administrative, general and technical labor support for Facilities, EHS, Security, and Warehouse functions. This position will also perform Front Desk reception duties as needed, up to 5 days a week. Essential Functions And Responsibilities
Provide front desk reception coverage for normal business hours including opening and closing duties, as needed. Interface daily with site security officers to coordinate site activities and information. Greet all clients, vendors, reps, candidates, etc., with a high level of professionalism and service. Preregister and check in visitors using iLobby system. Issue and control site access badges as needed using Brivo system. Assist with daily mail dissemination, both incoming and outgoing. Serve as the main point of contact for facility related vendors. Serve as main point of contact for property management work tickets and coordination of landlord sponsored site work. Coordinate the company owned building equipment maintenance schedule for facilities. Maintain EHS compliance calendar activities and schedule EHS support activities. Schedule departmental meetings and activities as needed. Assist in coordination of site events and catering. Oversee the upkeep of the front lobby and reception area. Maintain the Site Operations department SharePoint page. Assist in maintaining emergency management notification software using Alert Media software. Assist in assigning employee seating using Office Space software. Order, receive, and stock office supply inventory. Order shipping & receiving supplies. Organize and maintain storage and warehouse spaces throughout the campus. Support laboratory and site safety programs as needed. Additional Functions And Responsibilities
Other duties, as assigned Education, Experience, Knowledge, Skills And Abilities
Minimum of a High School diploma with minimum of 3 years of relevant experience. Previous Pharma and/or Biotech experience a plus Willingness and ability to provide occasional overtime support after-hours and on weekends (e.g. be listed on the Site Operations after-hours contact list). Proven administrative ability and workflow management Strong organizational skills with attention to detail Effectively communicate within a group and individually Ability to work collaboratively with multi-disciplinary groups in a fast-paced work environment Strong attention to safety Technical Knowledge Required
Equipment: PC, scanners, copy machines, voicemail and e-mail systems, and common office machines. General Software Knowledge: Windows, MS Office (Outlook, Word, Excel, PowerPoint, Teams). Zoom. Additional Specialized Software (experience a plus, training provided): SharePoint, iLobby, Brivo, Eagle Eye, Office Space, Alert Media. Internal And External Relationships
Site Operations is a support service. Internally, this individual will work with personnel from Facilities, Lab Operations, EHS, Site Security, Shipping & Receiving, and Purchasing. May also communicate between other non-regional Corporate and site personnel. Externally, this individual will build and maintain new and current vendor services relationships. This position will occasionally encounter regulatory inspectors. Effort Required/Environmental Conditions
Physical Activities: On a continuous basis, sit at a desk for long periods; intermittently answer telephone and use a keyboard; walk within laboratories and between buildings; lift up to 30 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Laboratory & Warehouse Activities: Experience and/or willingness to work in a laboratory and/or warehouse environment where hazardous materials are used and stored. Environmental, health and safety requirements apply; required training and PPE will be provided. Important Notice: Protecting Your Information Medvacon Talent Acquisition only conducts initial video interviews via Microsoft Teams or Zoom. All communication will come from an email address ending in @medvacon.com. If you receive a message that seems suspicious or is not from our official domain, please report it immediately to jobs@medvacon.com. Referrals increase your chances of interviewing at MEDVACON LIFE SCIENCES, LLC by 2x Seniority level
Entry level Employment type
Contract Job function
Administrative Industries
Pharmaceutical Manufacturing
#J-18808-Ljbffr
Site Operations & Front Desk Coordinator Contractor
role at
MEDVACON LIFE SCIENCES, LLC . This is a 1099 Contract Opportunity with no benefits. Position Summary
The Site Operations Coordinator will provide administrative, general and technical labor support for Facilities, EHS, Security, and Warehouse functions. This position will also perform Front Desk reception duties as needed, up to 5 days a week. Essential Functions And Responsibilities
Provide front desk reception coverage for normal business hours including opening and closing duties, as needed. Interface daily with site security officers to coordinate site activities and information. Greet all clients, vendors, reps, candidates, etc., with a high level of professionalism and service. Preregister and check in visitors using iLobby system. Issue and control site access badges as needed using Brivo system. Assist with daily mail dissemination, both incoming and outgoing. Serve as the main point of contact for facility related vendors. Serve as main point of contact for property management work tickets and coordination of landlord sponsored site work. Coordinate the company owned building equipment maintenance schedule for facilities. Maintain EHS compliance calendar activities and schedule EHS support activities. Schedule departmental meetings and activities as needed. Assist in coordination of site events and catering. Oversee the upkeep of the front lobby and reception area. Maintain the Site Operations department SharePoint page. Assist in maintaining emergency management notification software using Alert Media software. Assist in assigning employee seating using Office Space software. Order, receive, and stock office supply inventory. Order shipping & receiving supplies. Organize and maintain storage and warehouse spaces throughout the campus. Support laboratory and site safety programs as needed. Additional Functions And Responsibilities
Other duties, as assigned Education, Experience, Knowledge, Skills And Abilities
Minimum of a High School diploma with minimum of 3 years of relevant experience. Previous Pharma and/or Biotech experience a plus Willingness and ability to provide occasional overtime support after-hours and on weekends (e.g. be listed on the Site Operations after-hours contact list). Proven administrative ability and workflow management Strong organizational skills with attention to detail Effectively communicate within a group and individually Ability to work collaboratively with multi-disciplinary groups in a fast-paced work environment Strong attention to safety Technical Knowledge Required
Equipment: PC, scanners, copy machines, voicemail and e-mail systems, and common office machines. General Software Knowledge: Windows, MS Office (Outlook, Word, Excel, PowerPoint, Teams). Zoom. Additional Specialized Software (experience a plus, training provided): SharePoint, iLobby, Brivo, Eagle Eye, Office Space, Alert Media. Internal And External Relationships
Site Operations is a support service. Internally, this individual will work with personnel from Facilities, Lab Operations, EHS, Site Security, Shipping & Receiving, and Purchasing. May also communicate between other non-regional Corporate and site personnel. Externally, this individual will build and maintain new and current vendor services relationships. This position will occasionally encounter regulatory inspectors. Effort Required/Environmental Conditions
Physical Activities: On a continuous basis, sit at a desk for long periods; intermittently answer telephone and use a keyboard; walk within laboratories and between buildings; lift up to 30 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Laboratory & Warehouse Activities: Experience and/or willingness to work in a laboratory and/or warehouse environment where hazardous materials are used and stored. Environmental, health and safety requirements apply; required training and PPE will be provided. Important Notice: Protecting Your Information Medvacon Talent Acquisition only conducts initial video interviews via Microsoft Teams or Zoom. All communication will come from an email address ending in @medvacon.com. If you receive a message that seems suspicious or is not from our official domain, please report it immediately to jobs@medvacon.com. Referrals increase your chances of interviewing at MEDVACON LIFE SCIENCES, LLC by 2x Seniority level
Entry level Employment type
Contract Job function
Administrative Industries
Pharmaceutical Manufacturing
#J-18808-Ljbffr